HomeMy WebLinkAboutAgenda Report - April 21, 2010 D-09AGENDA ITEM
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CITY OF LODI
COUNCIL
COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract Amendment for
Grant -Funded Public Safety Radio Replacement Project with Delta Wireless and
Network Solutions, Inc. ($80,984.72)
MEETING DATE: April 21,2010
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract
amendment for grant -funded Public Safety Radio Replacement
Project with Delta Wireless and Network Solutions, Inc. (80,984.72)
BACKGROUND INFORMATION: The Lodi City Council adopted Resolution 2009-24 accepting
Federal Homeland Security grant funds in the amount of
$480,151.80 and authorized the purchase of Police and Fire radio
equipment on March 4,2009. The City subsequently issued a
Request For Proposals (RFP) on July 20, 2009. On February 17, 2010 the Lodi City Council awarded the
contract for replacing public safety radio equipment to Delta Wireless & Network Solutions of Stockton,
under Homeland Security grant number 2008-0006, in the amount of $362,734.18.
The original contract provides for the replacement of one Police and two Fire channels with three new
UHF digital transmitters, and for the upgrading of the telecommunication lines between Fire stations that
connect the repeaters to the main transmitters. As part of the project, a fourth repeater ("voter") site is
also being added so that there will be radio coverage for emergency units in the southwest quadrant of
the city.
Adding the fourth voter site for complete radio coverage and the switch to fiber optic connections
between sites requires the purchase of additional equipment and the labor to install it. This need was
identified subsequent to the contract being awarded.
Item
Quantity
cost
Outdoor voter enclosure
1
$ 5,132.16
FP ProCurveSwitch5406zi Intelligent Edge—Switch; J8697A
1
$ 1,808.82
FP ProCurve5400zl 20r) 10/100/1000 +4a Mini-GBIC:J8705A
2
S 5,483.72
FP ProCurvezl 875W Power Supply AC100-127/200-240; J8712A
2
$ 1,250.88
FP ProCurve Switch 2910al-24G 10/100/1000; J9145A-ABA
4
$ 8,103.64
FP ProCurveGigabit-LX-LC Mini-GBICModules; J4859C
20
$13,712.40
SCLC Single Mode Duplex FiberOrAic Patch Cable. 2m
20
S 324.40
RADTDMoIP Gateway
1
$ 2,376.00
APPROVED:
ing, City Manager
TDM pseudowire access gateway
4 $ 4,356.00
Misc Hardware
1 500.50
25-foot voter antenna mast
1 $ 8.200.00
Shipping, handling and taxes
$ 5,254.70
Installation and configuration labor
$24,481.50
Total
$80,1984.72
Staff is requesting authority to amend the original contract with Delta Wireless to facilitate purchasing the
items listed above. Staff has consulted with San Joaquin County regarding the additional equipment and
has been advised that the additions are allowable under the grant. With this change order, the total
project costs are $443,718.90.
FISCAL IMPACT: Saves the City the cost of purchasing and installing this equipment. The additional
equipment is necessaryfor a fully functioning system. Grant funds allow the City to
completethe projectwithout using Cityfunds.
FUNDING: Federal Homeland Security Grant $80,984.72
Jordan yers
Deputy City Manager/Internal Services Director
Prepared by: Steve Mann, Information Systems Manager
Delta Wireless Inc.
1700 W Fremont St.
ZS DELTA Stockton, Ca 95203
209-948-9611 fax 209-948-0103
L. Calif. contractors lie# 748224
Customer
Quantity
Price
Name City of Lodi
Contact
Mark White
Address
Phone
209-333-2664
City Lodi
Fax
$1,808.82
State Ca
Email
mwhite6blodi.gov
Zip
Project
Public Safety Radios Replacement
Project Number M004081006R1
SALES QUOTE -
Dates
Quote Issued 03/29/2010
Customer P.O.
Product/Service Name
Quantity
Price
TOTAL
Outdoor voting enclosure
1
$5,132.16
$5,132.16
HP ProCurve Switch 5406zl Intelligent Edge - Switch
1
$1,808.82
$1,808.82
HP ProCurve 5400A 20p 10/100/1000 + 4p Mini-GBIC
2
$2,741.86
$5,483.72
HP ProCurve zl 875W Power Supply AC100-127/200-240
2
$625.44
$1,250.88
HP ProCurve Switch 2910al-24G 10/100/1000
4
$2,025.91
$8,103.64
HP ProCurve Gigabit -LX -LC Mini-GBIC Modules
20
$685.62
$13,712.40
SC/LC Single Mode Duplex Fiber Optic Patch Cable, 2m
20
$16.22
$324.40
RAD TDMoIP Gateway
1
$2,376.00
$2,376.00
TDM pseudowire access gateway
4
$1,089.00
$4,356.00
Misc Hardware
1
$500.50
$500.50
25 foot voter antenna mast
1
$8,200.00
$8,200.00
Subtotal Page 1
$51,248.52
Subtotal Page 2
Subtotal Page 3
SCOPE OF WORK:
Delta Wireless will install and configure 4 ea. HP Layer 3 switches to connect to existing customer supplied
single mode fiber in a redundant ring topology. Customer guarantees fiber integrity and will supply test
results for each of the fiber links assigned. This will be in an East-West configuration, utilizing fiber
connections between sites in a total ring configuration, with layer 3 routing at each site, privided the fiber is
available and tested. IP addressing to be supplied/approved by the customer for each site and
interconnection between sites. Delta will install and configure the RAD equipment to interface to the
switches to provide a pseudo T1 connection to the Adtran T1 multiplexers on each site. Delta Wireless and
our subcontractor will provide and install the antenna mast at the 4th voting receiver site. Customer to
provide 220 VAC and an electrician to connect the 220V to the cabinet.
Title: Senior System Engineer
Phone Number: 209-948-9611
Engineered By (Initials) mo
THIS QUOTE REPRESENTS AN ENGINEERED SOLUTION AND IS PROPRIETARY AND CONFIDENTIAL
Freight
$708.46
Subtotal
$51,956.98
Tax
$4,546.24
Non Tax Labor
$24,481.50
Non Tax Freight
Fuel Surcharge
Tonal 1 st year labor warrant
TOTAL
$80,984.72
Title: Senior System Engineer
Phone Number: 209-948-9611
Engineered By (Initials) mo
THIS QUOTE REPRESENTS AN ENGINEERED SOLUTION AND IS PROPRIETARY AND CONFIDENTIAL
Delta Wireless Inc.
1700 W. Fremont St.
Lis Li C: L I Stockton, Ca 95203
209-948-9611 fax 209-948-0103
L Calif. contractors lic# 748224
Customer
Name
Address
City
State
Zip
of Lodi
Contact Mark White
Phone
Lodi Fax
Ca Email
Project
TERMS AND CONDITIONS
209-333-2664
mwhiteC@Iodi.gov
Public Safety Radios Replacement
Project Number M004081006131
Terms and Conditions
Dates
Quote Issued 03/29/2010
Customer P.O.
1) Installation contract: This quote is based upon detailed information provided to Delta Wireless and Surveillance Solutions by the quoted customer. Signing this quote formally
constitutes a signed contract for products and services between Delta Wireless and Surveillance solutions and customer.
2) Adds, moves and changes to the scope of work described within this quote must result in a written change order signed by both parties, prior to the re -ordering or reconfiguration
of any product or service provided on this quote.
3) Remobilization charges (depending on distance) will be added to this quote if the vehicle and/or site are not available at the time and place, or is not in the condition or
configuration described by the customer.
4) Used equipment will be installed at the customer's own risk. Appearance and performance will not be improved by installation. Customers have the responsibility to inform Delta
of equipment deficiencies prior to installation. Delta will be glad to provide a quote for the repair and/or replacement of any equipment.
5) Work stoppage: Installations will begin only after all equipment to be installed is physically on hand and ready for installation. "Work stoppage" will begin if the customer requests
"Adds, moves or changes" to this quotation. If a customer initiated "change order" results, a minimum of one hour will be charged and/or travel time assessed for the remobilization of
labor on the project.
6) Restocking and freight: A 25 % restocking fee will be added to the change order for any product returned by Delta, on the customer's behalf. If the equipment has already been
installed and the product cannot be returned to the manufacturer, the customer must pay in full. Additional freight charges, if required will be added to the change order.
7) Payment for equipment due upon receipt of equipment.
8) Labor payment due upon completion of contract.
9) Labor warranty 30 days.
10)Optional 1st year labor warranty when purchased will cover the pick-up and delivery of portables, triage of mobile, base and repeater radios and video equipment
during normal business hours. Physical damage, abuse, accidents or acts of God will not be covered. No shipping charges for equipment returned to the manufacturer
for repair will be covered.
11) Equipment warranty: Manufactures warranty applies. All labor to trouble shoot, program, freight charges to the manufacture, and reinstallation of equipment will not
be included.
12) Non -Solicitation: Customer shall not, during the term of this Agreement and for a period of two (2) years immediately following the termination of the contract, or any extension
hereof, for any reason, either directly or indirectly: (a) call on, solicit, induce, recruit, or encourage any of Delta Wireless employees to leave their employment or terminate their
contracts or take away such employees (b) attempt to solicit, induce, recruit, encourage or take away employees for the customer or any other person or entity; (c) call on solicit,
induce, recruit or encourage any of the customers to terminate their relationships with Delta Wireless or take away such customers or (d) attempt to solicit, induce, recruit, encourage
or take customer of Delta Wireless for the Customer or any other person or entity.
CUSTOMER SIGNATURE CONSTITUTES AGREEMENT WITH DELTA WIRELESS AND NETWORK SOLUTIONS TERMS AND CONDITIONS
QUOTE AND TERMS ACCEPTED BY: Date:
Delta Wireless Inc.
1700 W. Fremont St.
JL'N LJ C: L I /A Stockton, Ca 95203
209-948-9611 fax 209-948-0103
Calif. contractors lic# 748224
Customer
Name
Address
City Lodi
State Ca
zip
Product/Service Name
Scope of Change:
Contact Mark White
Phone
209-333-2664
Fax
Email
mwhiteC@Iodi.gov
Project
Public Safety Radios Replacement
THIS CHANGE REPRESENTS AN ENGINEERED SOLUTION AND IS PROPRIETARY AND CONFIDENTIAL
change accepted by: Date:
Project Number
Change Order Form -
Dates
Change Issued
Customer P.O. 03/29/2010
Quantity Price
Subtotal
Freight (Ground
Subtotal
Tax
Non Tax Labor
nal 1 st year labor warrant
TOTAL
Sales/Offered By:
Title:
Phone Number:
Enqineered By (Initia
25% RESTOCKING FEE
TOTAL
RESOLUTION NO. 2010-49
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGERTO EXECUTE CONTRACT AMENDMENT FOR
THE PUBLIC SAFETY RADIO REPLACEMENT PROJECTTO INCLUDE
THE PURCHASEAND INSTALLATION OF ADDITIONAL
COMPONENTS
WHEREAS, the City of Lodi received Federal Homeland Security grant funds in
the amount of $480,151.80 for the purchase of new Police and Fire radio equipment;
and
WHEREAS, the City issued a Request for Proposals on July 20, 2009, and
awarded the contract to Delta Wireless & Network Solutions, of Stockton, on February
17, 2010, in the amount of $362,734.18; and
WHEREAS, the original contract provided for the replacement of one Police and
two Fire channels with three new UHF digital transmitters and for the upgrading of the
telecommunication lines between Fire stations that connect the repeaters to the main
transmitters; and
WHEREAS, a fourth repeater ("voter") site is being added in order to provide
radio coverage for emergency units in the southwest quadrant of the city; and
WHEREAS, adding the fourth voter site for complete coverage and the switch to
fiber optic connections between sites requires the purchase of the following equipment
and installation costs:
Item
Quantity
cost
Outdoor voter enclosure
1
$ 5,132.16
HP ProCurve Switch 5406zl Intelligent Edge—Switch; J8697A
1
$ 1,808.82
HP ProCurve5400zl 20r) 10/100/1000 +48 Mini-GBIC:J8705A
2
$ 5,483.72
FP ProCurvezl 875W Power Supply AC100-127/200-240;18712A
2
$ 1,250.88
FP ProCurve Switch 2910al-24G 10/100/1000; J9145A-ABA
4
$ 8,103.64
FP ProCurve Gigabit -LX -LC Mini-GBIC Modules; J4859C
20
$13,712.40
SC/LC Single Mode Duplex Fiber Optic Patch Cable, 2m
20
$ 324.40
RADTDMolP Gateway
1
$ 2,376.00
TDM pseudowire access gateway
4
$ 4,356.00
Misc Hardware
1
$ 500.50
25 -foot voter antenna mast
1
$ 8,200.00
Shipping, handling and taxes
$ 5,254.70
Installation and configuration labor
$ 24,481.50
TOTAL
$80,984-72
WHEREAS, staff recommends amending the original contract with Delta
Wireless & Network Solutions to include the purchase and installation of additional
components as outlined above to make the new radio system completely functional.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a contract amendment for the Public Safety
Radio Replacement Project with Delta Wireless and Network Solutions to include the
purchase and installation of additional components identified by the vendor as being
necessary to make the new radio system completely functional, as shown on the chart
above.
Date: April 21, 2010
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I hereby certify that Resolution No. 2010-49 was passed and adopted by the Lodi
City Council in a regular meeting held April 21, 2010, by the following vote:
AYES: COUNCIL MEMBERS —Johnson, Mounce, and Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— Hansen and Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
RANDIJOHL
City Clerk
2010-49