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Home My WebLink AboutAgenda Report - April 21, 2010 D-07AGENDA ITEM TO 407 CITY OF LODI COUNCIL COMMUNICATION IM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Task Order Nos. 3 and 5 of the City of Lodi Soil and Groundwater Remediation Projects with Stantec Consulting Corporation, of Rancho Cordova, for Groundwater Monitoring Services and Value Engineering Services ($65,000) MEETING DATE: April 21, 2010 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt a resolution authorizing the City Managerto execute Task Order Nos. 3 and 5 of the City of Lodi Soil and Groundwater Remediation Projects with Stantec Consulting Corporation, of Rancho Cordova, for groundwater monitoring services and value engineering services in the amount of $65,000. BACKGROUND INFORMATION: On May 6,2009, City Council approved a professional services agreement with Stantec Consulting Corporation (Stantec) for groundwater monitoring and reporting services for the Central Plume. Recognizing that Stantec would be called upon for additional professional services, a Master Professional Services Agreement was approved by City Council on June 17, 2009. At that time, Task Order No. 1 was approved for professional services related to the characterization and cleanup of the Lodi Energy Center site. Task Order No. 2 was approved by City Council in August 2009 for monitoring well maintenance and related services. Task Order No. 4 was issued for services provided to Lodi Electric Utility Departmentfor transformer investigations. New Task Order No. 3, in the amount of $15,000, includes additional groundwater monitoring and monitoring well maintenance services beyond those included in previously -approved contracts. It includes additional work required by the Central Valley Regional Water Quality Control Board, including additional monitoring, collection and compilation of monitoring data, and expansion of the quarterly monitoring reports, for a cost of $3,200. It also includes a continuation of monitoring well maintenance services, including well maintenance (annular seals, broken lids, well gaskets, well boxes, etc.), replacementof sample bag hangers, and related site maintenance. The budget for these services is $11,800, to be billed on a time -and -cost basis. Task Order No. 5 will provide value engineering services related to the Central Plume PCE Cleanup Project at a cost of $50,000. Services will include review of submittals prepared by the PCE Cleanup Project contractor, Diede Construction, for building permit; geology logs; extraction well design; equipment; operations and monitoring plan; facility operations optimization; and monitoring results. Stantec has provided very similar services to a number of clients in the northern California area. Stantec has been providing related services to the City for the past year with excellent results. FISCAL IMPACT: Costs are funded by PCE/TCE Cleanup Funds. FUNDING "Al LABLE: Centr I Plume P E/TCE Cleanup Funds (190) - $65,000 Jordan Ayers Deputy City Managelnternal S rvices Director JLIC16J, F. Wally Sdein Public Wor s Director cc Deputy Public Works Director— Utilities APPROVED: -i Blair Ki ty Manager K:\WP\PROJECTS\WATER\PCE,TCE\CStentecTaskOrders3-5.doc 4/13/2010 Stantec Consulting Corporation 3017 Kilgore Road Suite 100 Rancho Cordova CA 95670 Tel: (916)861-0400 Fax: (916)861-0430 March 11, 2010 File: 185702079.200.0001 Mr. F. Wally Sandelin, Public Works Director Public Works Department 221 West Pine Street; P.O. Box 3006 Lodi, California 95241-1910 Dear Mr. Sandelin: Reference: Revised Request for Task Order Number 3 Well Maintenance and On -Call Environmental Services Groundwater Monitoring and Reporting Services Project 221 West Pine Street Lodi, California 95240 At the request of the City of Lodi (the City), Stantec Consulting Corporation (Stantec) submits this request for Task Order Number 3 to fund additional out -of -scope services associated with the above -referenced project. This request provides funding for services performed that were not in the approved scope of work for the dedicated Well Maintenance and On -Call Services Task established at the City's request. PROJECT FUNDING BACKGROUND The Central Plume, Monitoring and Sampling (M&S) project was contracted for two years under the May 26, 2009 Agreement for Consulting Services. The Well Maintenance and On -Call Services Task (WM Task) was funded with a budget of $19,000 by Task Order Number 2 issued under the June 17, 2009 Master Professional Services Agreement (MPSA). The WM Task was set up to perform City -requested, out -of -scope services associated with the M&S project. These services were to include the following: • Ongoing Well Maintenance, • Deployment of Missing Passive Diffusion Bags (PDBs) for Second Quarter 2009 Sampling Event, • Replacement of PDB Suspension Tethers with Stainless Steel Tethers in Seven Wells, and • Additional Environmental Services as Requested The details of the proposed scope of work are described in Stantec's attached Revised Request for Task Order Number 2 dated July 28,2009. March 11, 2010 Mi. F. wally Sandelin Page 2 of 5 Reference: Requestfor Task Order Number 3, Groundwater Monitoring and Reporting Services Project COMPLETED OUT OF SCOPE WORK Part of the requested WM Task services were completed, including deployment of the missing PDBs, replacement of PDB suspension tethers, and some of the well maintenance work. However, most of the budgetwas utilized for additional requested services not included in the original budget. These include the following: Regional Water Quality Control Board (RWQCB) directed re -sampling of six monitoring wells. Due to perennial declining groundwater elevations, these wells were dry during the second quarter sampling event on June 25, 2009. This required mobilization on June 26, 2009 to deploy PDBs at lower depths in three of these wells. A second mobilization occurred July 10, 2009 to sample these PDBs and complete conventional purge and sampling cf the other three wells. Out of scope services included senior -level coordination with the City, the RWQCB, and the analytical laboratory; short -notice staffing efforts, technician -level sampling labor, field oversight, analytical fees, and related equipment and expenses were also included. The details of these efforts were documented in the Second Quarter 2009 Groundwater Monitoring and Sampling Report and emails to the City. Much of the proposed budget has been used for out -of -scope efforts to obtain missing site data from Treadwell and Rollo (T&R). All site data required to generate the many tables and figures in the reports were supposed to be included in the database provided by T&R during the project transitioning phase. Significant costs were incurred in an iterative process to identify, request, and acquire missing data; then verify the presence or further document missing data in three separate versions of the database provided by T&R. In an attempt to comply with established reporting deadlines, hand entry into the database of three quarters of historical groundwater elevation data was required to generate several of the tables and figures. Identifying missing data in an electronic database with hundreds of thousands of data points is a non -trivial, time consuming effort. The bulk of these efforts took place over a period of nearly four months. These included, but were not limited to, missing historical (pre 2005) analytical data for network wells, water level data for the last three quarters, and historical data for the site water supply wells 02, 06R, and 08. Out of scope services included senior -level coordination with T&R and both junior and senior -level programming labor in the database group. The details of the more significant of these efforts were documented in ongoing emails to the City. To insure compliance with the RWQCB Monitoring and Reporting Program, Stantec generated (at the request of the City) additional illustrations that had not been included in the previously submitted T&R reports. A recent T&R report had been included as an example report with the background material supplied by the City in the February 24, 2009 Request for Proposal. A vertical gradient table was generated, which compiles historical groundwater elevation data and calculates vertical gradients between nine existing well pairs. This table is now included and discussed in the quarterly reports. Four additional figures were also generated to document the presence, magnitude, and spatial distribution of tetrachloroethylene (PCE) in each of the four hydrostratigraphic zones. These figures are now included and discussed in the quarterly reports. March 11, 2010 Mr. G. wally Sandel;n Page 3 of 5 Reference: Request for Task Order Number 3, Groundwater Monitoring and Reporting Services Project GeoTracker compliance efforts. At the request of the City, Stantec documented which T&R historical monitoring reports (PDFs) and T&R historical analytical reports (electronic data format files EDFs) were missing from GeoTracker. Stantec coordinated with City to obtain PDF copies of missing reports for uploading to GeoTracker. GeoTracker now contains all the required T&R historical monitoring reports (PDFs). Stantec has coordinated with Curtiss & Tompkins, LLC (former project analytical laboratory), regarding the process and approvals required for regenerating historical EDF reports that are missing from GeoTracker. In order to minimize expenditures to bring EDF submittals up to date, Stantec has requested from T&R all available EDFs. This will minimize the number of EDFs that need to be regenerated by Curtiss & Tompkins and reduce associated costs to the City. Details on the efforts outlined above have been provided on project invoice summaries and emails copied to the City. These efforts have exceeded the approved $19,000 budget by approximately $3,200. REMAINING OUT OF SCOPE WORK Completed out -of -scope services were described above. Most efforts were associated with requested services not originally included within the approved scope of work for Task Order Number 2. This section outlines requested out -of -scope services included in the original Task Order Number 2, which remain to be completed. Replacement of well heads G -24B and G-2513. As discussed in our latest quarterly meeting, the well box seals have degraded and need to be replaced by jack hammering the existing seals, replacing the well boxes, and pouring a new concrete seals. Upload missing EDFs to GeoTracker. Stantec has requested and received from T&R all available historical EDFs. Stantec will review those provided EDFs, identify missing EDFs, and review the EDFs for appropriate syntax. Many EDFs, especially historical EDFs, include syntax errors that need to be identified and corrected prior to uploading to the GeoTracker. If possible, Stantec will correct syntax errors and upload to GeoTracker in order to reduce costs to the City. Some EDFs are missing, and some or most may need to be regenerated by the original contract laboratory. Stantec has coordinate with the former project laboratory (Curtiss & Tompkins, LLC [C&T]) regarding the costs and process for regenerating missing historical EDFs. Stantec will work with C&T to provide the necessary replacement EDFs and upload them to GeoTracker at the least cost to the City. Additional budget is requested for the WM Task to perform ongoing well maintenance and unanticipated City -required environmental consulting services not included in the original scope of work (outlined in Stantec's April 3, 2009 Proposal to Provide Ground Wafer Monitoring/Reporting Services). It is estimated that remaining services described above can be completed with a budget of approximately $11,800. March 11, 2010 Mr. F. Wally Sandelin Page 4 of 5 Reference: Requestfor Task Order Number3, Groundwater Monitoring and Reporting Services Project • ; r ►Illi►tl��11K�=1�1�7cl�f��Il1� At the request of the City, Stantec submitted its July 10, 2009 Revised Request for Task Order Number 2 with a budget request for $19,000. The completed out -of -scope services described above have exceeded the approved budget by approximately $3,200 dollars. It is estimated that the remaining requested services can be completed with a time and materials budget of $11,800. Completed WM Task current estimated over -budget amount $3,200 Remaining out -of -scope services budget request $11,80 Total requested Task Order Number budget increase $15,000 Therefore, Stantec requests the City issue Task Order Number 3 with a time and materials budget of $15,000. The task order will be executed under the existing Master Professional Services Agreement, Engineering Support Services for the City of Lodi approved by the City Council on June 17, 2009. A draft copy of Task Order Number 3 based on the format of previous task orders is included for the City's convenience. Should you have any questions or concerns regarding this task order request, please feel free to contact me. Sincerely, SPANTEC CONSULTING CORPORATION Gary D. Haeck, Ph.D., P.G. Managing Senior Geologist Tel: (916) 384-0768 Fax: (916) 861-0430 Gary. Haeck Stan orn _�? aures W. Grastv, G. Managing Principal Geologist Regional Manager Attachments: Revised Request for Task Order Number 2, Well Maintenance and On -Call Environmental Services, Groundwater Monitoring/Reporting Services Project Draft Task Order Number 3. lACity of Lodi\GW Sampling and ReportinglPMlchange order issues%Change order IhRevised Final Requestfor Task Order.doc REVISED REQUEST FOR TASK ORDER NUMBER 2, WELL MAINTENANCE AND ON-CALL ENVIRONMENTAL SERVICES, GROUNDWATER MONITORING/REPORTING SERVICES PROJECT Stantec Consulting Corporation 3017 Kilgore Road Suite 100 Rancho Cordova CA 95670 Tet: (916) 861-0400 Fax: (916) 861-0430 Stantec July 28, 2009 File: 18 57020 79.200.0001 Mr. F. Wally Sandelin, Public Works Director Public Works Department 227 West Pine Street; P.O. Box 3006 Lodi, California 95241-1910 Dear Mr. Sandelin: JUL 3 0 2009 QCITE' OF LODI PUBLIC WORKS DEPARTMENT Reference: Revised Request for Task Order Number 2 Well Maintenance and On -Call Environmental Services Groundwater Monitoring/Reporting Services Project 221 West Pine Street Lodi, California 95240 At the request of the City of Lodi (the City), Stantec Consulting Corporation (Stantec) is pleased to submit this request for Task Order Number 2 to fund necessary well maintenance and related on- call environmental services in connection with the above -referenced project. The objective of this task order is to establish a time -and -materials budget for ongoing well maintenance and related services not included in the scope of work for the Groundwater Monitoring/Reporting Services project. The work to be completed under Task Order Number 2 will be performed in accordance with the terms and conditions of the existing Master Professional Services Agreement, Engineering Support Services forthe City of Lodi approved by the City Council on June 17,2009. WORK SCOPE Stantec will or has performed the following work items under this task order as requested by the City: Task 1. Ongoing Well Maintenance, Task 2. Deployment Of Missing Passive Diffusion Bags (PDBs) for Second Quarter 2009 Sampling Event, Task 3. Replacement of PDB Suspension Tethers with Stainless Steel Tethers in Seven Wells, and Task 4. Additional Environmental Services as Requested TASK 1— ONGOING WELL MAINTENANCE As previously discussed and documented, information provided by the previous sampling consultant (WGR Southwest Inc. [WGRI) (attached) indicates that the serviceability of many of the well heads in the 50 well network are suspect and various repairs are needed to restore well integrity. These currently include, but are not limited to, cracked annular and well box seals, broken well lids, missing well gaskets, leaking well boxes, stripped well box threads, stripped and missing Stantec July 28,2009 Mr. F. Wally Sandelin Page 2 of 3 Reference: Request for Task Order Number Well Maintenance and On Call Environmental Services, GroundwaterMonitoring/Reporting Services Project well bolts, etc... Other ongoing well maintenance issues as needed and requested by the City are included in this task. Stantec will evaluate and confirm well box conditions and confirm with the City prior to performing needed repairs. TASK 2 —DEPLOYMENT OF MISSING PASSIVE DIFFUSION BAGS (PDBS) FOR SECOND QUARTER 2009 SAMPLING EVENT PDBs must be deployed a minimum of two weeks prior to retrieval and sample collection. Typically PDBs required for the next quarterly sampling event are deployed during the current event to avoid a separate, unnecessary mobilization. Information provided by WGR (attached), indicated that PDBs for four of the wells (G -05P-1 1 JG -13, and MW -258) were inadvertently not deployed with others during first quarter 2009. With concurrence of and coordination with the City, Stantec deployed these PDBs on June 9, 2009 as required to insure compliance with Monitoring and Reporting Program Number. R5-2008-0813. As requested by the City, Stantec is including the costs for this out of scope work in this task order. These out of scope charges including required labor, materials, and expenses are expected to total less that $1,500. TASK 3 — REPLACEMENT OF PDB SUSPENSION TETHERS WITH STAINLESS STEEL TETHERS 3N SEVEN WELLS As previously discussed, information provided by WGR Environmental (attached) indicates that there are seven remaining wells that still need the cotton twine PDB suspension tethers replaced. When WGR began performing the PDB sampling several years ago, the wells were fitted with simple cotton twine to suspend the PDBs. Over subsequent years, the decaying twine has been replaced with conventional stainless steel suspension tethers, fitted with hanger assemblies, and charged to the City. Currently, seven wells (G-10, G-1813, G -25C, G-21 C, G -22C. G -23C, and G -25C) need the twine replaced with conventional tethers. Stantec will evaluate and confirm the presence of twine in these wells and coordinate with the City prior to replacement. Costs for the tethers and hanger assemblies vary with length and range from approximately $200 to $350 per well. This task includes the required labor, materials, and expenses. TASK 4 —ADDITIONAL ENVIRONMENTAL CONSULTING SERVICES AS REQUESTED At the request of the City, Stantec will perform additional environmental consulting services that are not included in the approved scope of work outlined in Stantec's April 3, 2009 Proposal to Provide Ground WaterMonitoring/Reporting Services. FEE AND SCHEDULE In accordance with discussions with the City, Stantec estimates a time -and -materials budget of $19,000.00 for the scope of services itemized above. The work is associated with the current Ground Water Monitoring/Reporting Services Project (Stantec Project Number 185702079). Stantec will establish a separate Well Maintenance Task for this project to track costs associated with the scope of work outlined above and will invoice the City with the regular monthly invoice for this project. The work will be completed in accordance with the terms and conditions of the existing Master Professional Services Agreement, Engineering Support Services for the City of Lodi approved by the City Council on June 17, 2009. Stantec July 28, 2009 Mr. F. Warily Sandelln Page 3 of 3 Reference: Request forTask Order Number 2 Well Maintenance and On Cali Environmental Services, Groundwater Monitoring/Reporting Services Project Should you have any questions or concerns regarding this proposal or cost estimate, please feel free to contact me. Sincerely, STANTEC CONSULTING CQAtPbRATION Gary D. Haeck, Ph.D., P.G. Managing Senior Geologist Tel: (916) 384-6768 Fax: (91 Q) 861-0430, Gary, Haeci<dStantec a J mes W. Grasty, P.G. Managing Principal Geologist Regional Manager Attachments: Well Status Information Provide by WGR Southwest Inc. Draft Task Order Number 2 2009 Billing Rate Schedule h0ty of LodAGW Sampling and ReportfnglWchange orderlssueMevlslon If Request far Task Order 2.doc WELL STATUS INFORMATION PROVIDED BY WGR SOUTHWEST INC. C-* ,!43 ir t 11 at rod J.ALA, ok fable 1 Qi -2009 Quarterly Sampling Event- March 2009 Central Plume Area CRY of Lodi Well 10 Top of PDO (ft bgs) PDO present In well {installed during Q4- 2003 event) PDO to 136 Installed 2 weeks prior to sampling Water Level measure- ment Q1-2009 PDO Sampling Installation Event Duplicate for Q2-2009 Event (March 2009) Sample ID {,Pune 2009) Depth Depth rieft — th 1 2 1 1 2 tjd .0,1 S A.— Depth Depth 1 2 Depth Depth 1 2 Depth Depth x G-04 49.5 OUP1 G-06 52 G-07 52 G-08 60 G-10 62 is 11 62 64.5 'G.;1-4 A 58 • G -14B 109 —.DUP2 - G -14C 149 - G -15A $11 G -16A 59.5 G -16B 122 G -16C G-17A -- 62 - G -18A 58 G -18B 131 - G -18C G -19A59 DUP3 G -24A 67.5 G-248 122 G -25A 97 G -25D 147 G -25C 18815 MW -06 57 NW -08 49 MW -09 SO's MW -12 52.5 MW -13 MW -15 .7— MW-17 66 MW -18 MW -19 MW -21A 73 MW -215 99 DUP 4 MW -21C 120 124 MW -22B 91.5 MW -22C 134 139 • MW -238 88.5 • 412 125 MW -24A 62.5 67.5 1: it AYt mok!gA 'N'RUTT 100.5 N, -iN 121 f�tW 258 90 o DUPS V, 35C -.15l) 154 • MW -26D 168 • MW -27D 223 69 • TOTALS 20 28 so 48 5 25 N= ft logs - feet below ground surface All samples will be analyzed by US EPA Method 8260B. Letd 11 Data Package Q1-2W9-5emplirQ-prc9rim-Final,xls Page 1 of 1 3/2/2009 JOB NAME: of 1 Pl., ,.. - Q t JOB NUMBER: 3?.23, i6 IP#: DATE: 'i y2filf8 3 / 4 4 MEASURED TO TOC OR GRADE? Name: C. �, i:D: . .. `�G+�plh bo .8c�oe�t r�F!ra#i •. ..:� k WNf Wan�ar �fnches ..n.h,:r f�p�#i p SWii iCc_ � f td � ,n�dnc! - �� ...i l„ TTS, "Pr+at�ti�t 'ihidcn�* :: iF+r�t} �8i� �#. •).r.>+.. �' M.' nii�it;»r _ . T. (? fel N1Q. 6-� t 1�. . ;� 3 fit. f r. IV Com"-•• tt a .1 t� N SI f a fes/ F, + if rt,if it, e r#- ( ^ i2- 2- r5,. 6 -q i 3 2.. .-�f. 9 ? V1%. , %...'C" it hr••a+'7 C., a f 7, C --i 6 c 2— ;-y. a r G '-i IIA �l �.."' i 6 L7 � ��, r �" % h D � rWi+�Yi �"`� ��'r��✓J'" �.{�.v"7l (%t�: G--2-yA 6 O V GW Gauging ForTnAs i ,-.A JOB NAME: L-Ad-: P I 1p#-. MEASURED TO TOC OR GRADE? T -a C, JOB NUMBER DATE: Name. C. -WSL qW, ji. AM C,-,�,qe pj t -A 44 rt f. -3.7- NA WA NA w,elr4 3L is C-rLSC 2- ro a31 MW-014.�- fA"/- 12— 56-4 -7-3a tr 2- 36- 2--- ,A4 W- 1 mvv- I 2— O�AW-Z-3 z s6 2 C2- q f -*r tr -e CIS. Nom' lAw-4'f B 47— GW Gauging FwmxJs JOB NAME:(--(, JOB NUMBER: ? r? 2-7 , 16 IP#: MEASURED TO TOC OR GRADE? T-0 C. Name: DATE — t—ftM 3f l:Pj , I GWGauging .FO".)ds X AA - lift .. ... ....... vv -,q C NAA NA NA NA .q2 f4r e -z& q 6 R., t4 -r PCI P- t1 C.Z. 0 GWGauging .FO".)ds X AA - rage 1 oI I From: Haeck, Gary Sent: Monday, June 08,2009 4:02 PM To: cboyer@lodi.gov Subject: Stantec M&S issue, deployment of PDBs Greetings Chris, This is to follow up on our discussion and document the agreed up approach. Based on the attached information provided by Chris Strong at WGR, passive diffusion bag (PDB) samplers were not deployed at me€ls G-05, G-11, G-13, and MW -25B as required during 1St quarter 2009 sampling to allow sampling during our 2nd quarter 09 sampling event per the RWQCB MRP (attached). The PDBs must be deployed a minimum of two weeks prior to sample ;ollection. We are quickly making arrangements to procure and deploy these PDBs tomorrow in these wells, to facilitate sampling :)f all wells required by the MRP for the second quarter. We will re -schedule the sampling currently scheduled for Wednesday and Thursday 6-17-09 and 6-18-09 to the following week to have the minimum 2 week period prior to sampling. We are currently re- scheduling the sampling for Wednesday and Thursday, 6-24 & 6-25-09. Per our discussion, we will include these charges on the well maintenance task that we discussed setting up for the City. Stantec wilt perform the following out of scope work: I . Arrange for one time procurement of PDBs and the related required equipment and supplies; 2. Arrange for and obtain the required ASTM type I deionized water for filling the PDBs, 3, Fast track creation of site specific Health and Safety Plan, 4. Mobilize to the site and deploy the PDBs in wells G-05, G-11, G-13, and MW -25B at the required depths, and 5. Related coordination, scheduling, and management labor. hope this is appropriate documentation for your purposes. Thanks Gary I ary D. Haeck, Ph,D., P.G. vtanaging Senior Geologist Stantec 1017 Kilgore Road Suite 100 rancho Cordova CA 95670 "h: (f)lr) 384-0768 x (916) 861-0430 :;ell: (530) 400-0362 ar;+(aeck@Stantec.cnm stantec.com fhe content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose sxcept with Stantec's written authorization. if you are not the intended recipient, please delete all copies and notify us immediately. Please consider the environment before printing this email, ile://I:1City of LodAGW Sampling and ReportinglPMlchange order issueslStantec MS issue deployment ... 6/19/2009 DRAFT TASK ORDER NUMBER 2 Task Order No. 2 City of Lodi Well Maintenance and On -Call Environmental Services Central Plume- Groundwater Monitoring/Reporting Services Project Stantec Consulting Corporation Job No. 185702079 I n accordance with the Master Professionai ServicesAgreement, Engineering Support Services for the City of Lodi between the City of Lodi (Client) and Stantec Consulting Corporation (Consultant), approved by the City Council on June 17, 2009, Consultant is authorized to complete the work scope defined in the Task Order according to the schedule and budget defined herein. The mutually agreeable terms and conditions for the above referenced agreement shalt prevail. WORK SCOPE At the request of the Client, well maintenance and on-call environmentat services related to the Central Plume - Groundwater Monitoring/Reporting Services Project will be performed by the Consultant. The scope is detailed in the attached Request for Task Order Number 2 Well Maintenance and On -Call Environmental Services, Groundwater Monitoring/Reporting Services Projectdated June 22,2009. BUDGET The costs for Consultants services as defined herein shall not exceed $19,000. COMPENSATION Compensation shall be in accordance with the provisions of the Master Professional Services Agreement between Client and Consultant and the billing rate schedule contained in the attached letter proposal. SCHEDULE The work will be completed in accordance with a mutually agreeable schedule based on the Clients needs, the Consultants availability, and as requested by the Client. h0ty of Lodi\GW Sampling and Reporting\P%change order issues\Revlslon 11 Request forTask Order2.doc 7128/2009 Task Order No. 2 City of Lodi Well Maintenance and On -Call Environmental Services Central Plume- Groundwater Monitoring/Reporting Services Project Stantec Consulting Corporation Job No. 785702079 STANTEC CO LTI CORP CITY OF LODE � :.. Sigfiature Signature James W. Grasty, P.G. Printed Name Managing Principal Geologist Title 71Z,15 16�4 Date 41 Blair Kinq Printed Name City Manager Title Date *IJ=UHL City Clerk APPROVED AS TO FORM: 1ACity ofLodi\GW Sampling and Reportingl M change order issues\Revlslon 11 Request for Task Order 2,doc 7/28/2009 CITY OF LODI 2009 BILLING RATE SCHEDULE CITY CIF LODI STANTEC 2009 RATE SCHEDULE'' ENVIRONMENTAL PRACTICE AREA Stani'nE STANTEC 2009 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page I of 3) Charges for all professional, technical, and administrative staff directly charging time to the project will be calculated and billed on the basis of the following schedule. 1:1CNv n( LodAGW Samnllno and Renor lna%PMlchanoa order issues\RevWon 11 Reauest for Task Order 2.doc DESCRIPTION LEVEL HIRLY RATE Generally Not applicable to the Southern California Market 2 $52 • Mayon occasion be appropriatefor intem and clerical support. 3 $58 Clerical, Interns, & Field/Lab Techs 4 $65 Assists Office Administrators, Engineers, Designers, and field staff with clerical and routineentry level 5 $72 tasks. 6 $79 Junior -level position, Administrative, 7 $86 • Independentiycarries out assignments of limited scope using standard procedures, methods and 8 $94 94 techniques 9 $ • Assists senior staff in carrying out more advanced procedures • Completed work is reviewedfor feasibility and soundness of judgment • Recent graduate from an appropriate post -secondary program or equivalent. 1 D $112 Professional level positions 11 $122 • Carries out assignments requiring general familiarity within a broad field of the respective profession 12 $133 • Makes decisions by using a combination of slandard methods and techniques • Actively participatesin planning to ensurethe achievementof objectives • Works independentlyto interpret information and resolve difficulties • Provides applied professional knowledge and initiative in planning and coordinatingwork programs Highly -specialized technical professionalor projectsupervisor 13 14 $146 $157 • Provides multidisciplineknowledge to deliver innovativesolutions in related field of expertise 15 $168 • Participatesin short and long range planning to ensure the achievementof objectives • Makes responsible decisions on all matters, including work methods, and financial controls associated with projects • Decisions accepted as technically accurate • Reviewsand evaluates technicalwork Senior level consultant or managementfunction 16 17 $181 • Recognized as an authority in aspecific field with qualifications ofsignificant value $210 a Provides multidiscipline knowledge to deliver innovativesolutions in related field of expertise • Independently conceives programs and problems for investigation • Participates in discussions to ensure the achievement of program andior project objectives • Makes responsible decisions on expenditures, including large sums or implementation of major programs and/or projects 18 $247 Senior level management position • Recognized as an authority in a specific field with qualifications of significant value 19 1347 a Responsiblefor long range planning within a specificarea of practice or region • Makesdecisionswhich are far reaching and limited only by objectives and policiesof the organization • Plans/approves projects requiring significant human resourcesor capital investment • Graduatefromanappropriate post -secondary program, with credentials or equivalent • Generally, fifteen years experience with extensive professional and management experience 1:1CNv n( LodAGW Samnllno and Renor lna%PMlchanoa order issues\RevWon 11 Reauest for Task Order 2.doc CITY OF LODI STANTEC 2009 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA 5tantec STANTEC 2009 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS ( Page 2 of 3) Other Direct Disbursements: Disbursement Vehicle Mileage Rate Prevailing IRS Rate Subcontract Services Actual Cost +10% Travel/Per Diem Actual Cast +10% Per Diem $ 150/da Capjtal Purchases and Expendable Materials Actual Cost +10% Postage and Shipping Actual Cost +10% Standard Field Equipment See Attached Schedule Standard Field Eauinment: 1:0ty of LodkOW Sarnolina and ReaOninMPWChanae order IssueslRevlsion I[ Reauest for Task Order2.doc Standard Field Equipment Sampling E ui ment Rate $45/da Bailer — Disposable $10/each Bailer — Disposable Wei kited $15/da EAir Bailer — Quick E-Baller System $251da Bailer— Reusable $20/da Drum — 55 Gallons $55/each Digital Camera $25/da Draeger Sampler(Tubes not included $30/da Feld Communication — Phone $10/da Field Communication —Two -Way Radio $20/da Fiefd Computer 25/da Field Survey — Receptor Survey $85/hour Field Surve - Scope/Proposal Preparation $100/each Field Survey — Site Surve $85/hour Field Survey —Well Search $85/hour Field Test Kit — Groundwater $55/each Field Test Kit — Soil $55/each Field Test Kit — SVE $55/each Field Vehicle —Mileage Prevailing IRS rate Field Vehicle $100/da Field Vehicle — Sampling Truck $175/da Field Vehicle — Truck/Van $130/da Flame Ionization Detector FID $130/da Generator $60/da Gloves — Colored Cloth $5/ air Gloves — Colored Leather $15/ air Gloves — Colored Nitrile $0.15! air Gloves — Kevlar Under Glove $2.501 air H&S — Level B Safety Equipment $165/da H&S — Level C SaLeV Equipment $85/da H&S — Level D Safe Equipment $50/da H&S —Traffic Control Equipment $55/da Hand Auger $30/da Large Equipment & Sy§tern - Caterpillar D4 Bulldozer $250/da Large Equipment & S tems - Dual Phase Extraction Treatment (DPET) $200da Large Equipment & Systems - Soil Vapor Extraction System $100/da Low Flow Purge/Sampling System $80/da Meter — OiINVater Interface $55/da Meter — Anemometer $25/da Meter - CO $65/da Meter — Conductivity $25/da Meter — Data Logger $140/da Meter — Dissolved Oxygen $65/da Meter — DO/ORPIi'em /Conductivit $100/da Meter —Dosimeter 45/da Meter — Ferrous Iron $S/da 1:0ty of LodkOW Sarnolina and ReaOninMPWChanae order IssueslRevlsion I[ Reauest for Task Order2.doc CITY CIE' LODI STANTEC 2009 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2009 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page 3 of 3) Standard Field Equipment (continued): Stantec StandardRat Field Equipment Meter – Flow $5/da Meter – H2S Detector $65/da Meter – LEL/02 $65/da Meter – Ma nehelic (Gauge) $55/da Meter – Magnetometer $50/da Meter – Manometer $25/da Meter – Measuring Wheel $25/da Meter – Metal Detector $15/da Meter – Multimeter $100/da Meter -- 02/CO2 $65/da Meter – ORP $65/da Meter – Otherquote/day Meter – Ozone $551da Meter – pH $25/da Meter–pH/Tem /Conductivit $25/da Meter – Temperature $25/da Meter – Turbidity $30/da Meter –Dust Monitor $120/da Meter – Velocity $25/da Meter – Water Level Indicator $25/da Photoionization Detector PID $110/da Pressure Washer $25/da Pum –Air Sampling $45/day Pum – Centrifu al $45/da Pum – Groundwater Sampling $110/da Pum – Pedstaffic $50/da Pum – Submersible $60/da Pum -Trash $3.5/da Pum – Vacuum Pum $45/da Pum –Whale Sampling $25/da Pum –Well Sampling/Purge $45/da Reproduction– 11x17 Color Plot./Print/Co $2/copy Reproduction – 24x36 Color Plot/Print $10/copy Reproduction – 8.5x11 B&W Copies $0.15/copy Reproduction – 8.5x11 Color Copies $1.25/copy Reproduction – Oversized B&W Plot/Print 0/copy Reproduction – Oversized Color Plot. Print $151copy Soil Sample Rin /Sleeve $10/each Survey E ul ment–GPS $30/da Survey Equipment – Laser Plane Level & Receiver $135/da E ul ment–GPS Survey Quaiit $150/da —Survey Survey Equipment – Level Onl $85/da Transducer $30/each Tedlar Ba $15/each I:1City of Lod11GW Samolino and ReonrOWPM5chance orderissueslReWslon 11 Reuuest for Task Qder 2.6oc DRAFT TASK ORDER NUMBER 3 Task Order No. 3 City of Lodi Groundwater Monitoring and Reporting Services Project Stantec Consulting Corporation Job No. 185702079 I n accordance with the Master Professional Services Agreement, Engineering Support Services for the City of Lodi between the City of Lodi (Client) and Stantec Consulting Corporation (Consultant), approved by the City Council on June 17, 2009, Consultant is authorized to complete the work scope defined in the Task Order according to the schedule and budget defined herein. The mutually agreeable terms and conditions for the above referenced agreement shall prevail. WORK SCOPE At the request of the Client, environmental services associated with the Central Plume - Groundwater Monitoring and Reporting Services Project will be performed by the Consultant. The scope is detailed in the attached Request for Task Order Number 3, Groundwater Monitoring and Reporting Services Project dated March 8, 2010. BUDGET The costs for Consultants services as defined herein shall not exceed $15,000. COMPENSATION Compensation shall be in accordance with the provisions of the Master Professional ServicesAgreement between Client and Consultant and the billing rate schedule contained in the attached letter proposal. SCHEDULE The work will be completed in accordance with a mutually agreeable schedule based on the Clients needs, the Consultants availability, and as requested by the Client. IAClty of Lodi\GW Sampling and Reporting\PM\change order issues\Change order II\Revised Final Requestfor Task Order.doc 3/11/2010 Task Order No. 3 City of Lodi Groundwater Monitoring and Reporting Services Project Stantec Consulting Corporation Job No. 185702079 STANTEC CONS James W. Grasty, P.G. Printed Name Managing Principal Geologist Title Date CITY OF LODI Signature Blair King Printed Name City Manaaer Title Date ATTEST: RANDIJOHL City Clerk APPROVED AS TO FORM: D. STEPHEN SCHWABAUER City Attorney I kCily of Lodi\GW Sampling and Reporting\PM\ohango order issuosThengo order IlReviscd Final Request forTask Order doc 3111/2010 April 9, 2010 File: 185799000 Stantec Consulting Corporation 3017 Kilgore Road Suite 100 Rancho Cordova CA 95670 Tel: (916)861-0400 Fax: (916)861-0430 Mr. F. Wally Sandelin Directorof Public Works 221 West Pine Street; P.O. Box 3006 Lodi, California 95241-1910 Dear Mr. Sandelin: Reference: Requestfor Task Order Number 5 Value Engineering Services for the Central Plume PCE/TCE Interim Remedial Measures (IRM) Improvements Project 221 West Pine Street Lodi, California 95240 At the request of the City of Lodi (the City), Stantec Consulting Corporation (Stantec) is pleased to submit this request for Task Order Number 5 to provide value engineering services to the City on the above-cited project, The objective of these services will be to provide third -party technical review of project -related documents as well as project oversight to facilitate achieving technically sound IRMs that provide the maximum value to the City. The work to be completed under Task Order Number 5 will be performed in accordance with the terms and conditions of the existing Master Professional Services Agreement, Engineering Support Services for the City of Lodi approved by the City Council on June 17,2009. BACKGROUND The City issued the Central Plume PCE/TCE Interim Remedial Measures Improvements Project, Request For Proposals on January 11, 2010 to nine pre -qualified firms. The project was awarded to Diede Construction of Lodi, California at the March 17, 2010 City Council Meeting. Stantec currently provides ongoing environmental consulting services associated with the Lodi Central Plume project to facilitate compliance with California Regional Water Quality Control Board (RWQCB) requirements. Stantec has also recently provided consulting services to the City on the Northern California Power Authority (NCPA)/City of Lodi proposed Lodi Energy Center (LEC) project. These services assisted the City in completing California Energy Commission (CEC) and California Department of Toxic Substances Control (DTSC) environmental requirements for the LEC project. Following discussions with the City on the Central Plume IRM project, the City requested that Stantec submit this proposal to provide ongoing value engineering services to the City during construction and operation phases of the above-cited project. 61FT1iM April 9, 2010 Mr. F Wally Sandelin Page 2 of 3 Reference: Request for Task Order Number 5, Value Engineering Services, Central Plume PCE/TCE Interim Remedial Measures (IRM) Improvements Project, Lodi, California SCOPE CF WORK Stantec will perform the following scope of work under this task order to provide value engineering services as requested by the City: TASK 1 — DESIGN REVIEW Stantec will conduct third party technical reviews of project design documents submitted to the City by Diede Construction as requested. The reviews will focus on best engineering practices, compliance with contract documents, system performance, cost effectiveness, and permit compliance. TASK 2 — SUBMITTAL REVIEW Stantec will provide third party reviews of various project submittals by Diede Construction as requested by the City. The reviews will focus on achieving submittals that are in compliance with agency requirementsand objectives for the remedial system in a cost effective manner. TASK 3 — OPERATIONS AND MAINTENANCE (O&M) MANUAL REVIEW An operations manual will be generated by Diede Construction that provides instructions for the operation and ongoing maintenance of the various remedial system components. Stantec will review the manual and manufacturer's documentation of individua! system components for consistency and compliance with engineering best practices and to ensure the system is being operated in a cost effective manner. TASK 4 — MONITORING DATA REVIEW Stantec will provide review of remedial system monitoring data collected during start up and ongoing O&M activities. These data include but are not limited to influent and effluent vapor sample results collected from the soil vapor extraction system, influent and discharge groundwater sample results for the groundwater treatment system, and O&M data for both systems. The data will be reviewed for permit compliance, system efficiency, and information suggesting system adjustments or modifications may be appropriate to speed up remediation and therefore reduce overall system operational costs. TASK 5 — OPERATIONS OVERSIGHT Stantec will provide operations oversight during the construction and the operational phases of the project. The oversight will emphasize technically sound and cost-effective construction and operational best practices as well as health and safety and liability issues. TASK 6 — PROJECT MANAGEMENT AND MEETINGS This task includes labor costs associated with normal project management responsibilities for an assumed project duration of approximately one and one half years. These consist of budget tracking, invoicing, scheduling, communications with the client, Diede Construction, and related project meetings as requested by the City. April 9, 2010 Mr. F Wally Sandelin Page 3 of 3 Reference: Requestfor Task Order Number 5, Value Engineering Services, Central PlumePCEfTCE Interim Remedial Measures (IRM) Improvements Project, Lodi, California FEE AND SCHEDULE Stantec requests a time -and -materials budget of $49,870 for the proposed scope of services listed above and the work completed to date. This estimated budget will not be exceeded without written permission from the City. An itemized estimated budget by task is attached along with costing assumptions. Should additional services be required that cannot be completed within the proposed budget, a change order will be requested. A draft copy of Task Order Number 5 based on the format of previous task orders is included for the City's convenience. Labor, equipment, and subcontractors fees will be charged in accordance with the attached 2010 rate sheet. The work will be completed in accordance with the terms and conditions of the existing Master Professional Services Agreement, Engineering Support Services for the City of Lodi approved by the City Council on June 17, 2009. Stantec is prepared to start work upon receipt of a signed and executed task order from the City. Should you have any questions or concerns regarding this task order request or cost estimate, please feel free to contact me. Sincerely, Gary D. Haeck, Ph.D., P.G. Managing Senior Geologist -Tel: (916) 384-0768 Fax: (916) 861-0430 James W. Grasty,F.G. Managing Principal Geologist Regional Manager Attachments: Detailed Time and Materials Cost Estimate Draft Task Order Number 5 2010 Billing Rate Schedule j Rusty Benkosky, P.E. Managing Principal Engineer Tel: (916) 384-0750 Fax: (916) 861-0430 Rusty. BenkoskVftStantec.com 1ACily of LodllCentral Plume IRMOversight`Value EngineeringTask OrderWFinal Request for Task Order5.doc DETAILED TIME AND MATERIALS COST ESTIMATE Task Order NumberS Value Engineering Services for the Central Plume PCEITCE Interim Remedial Measures Improvements Project 221 West Pine Street Lodi, California 95240 Draft Lodi IRM Oversight budget STANTEC Page 1 of 1. Design Review Submittal Review O&M Manual I Monitoring Data Operations PM and Meetings TOTAL COST Review Review Oversight CLASSIFICATION UNITS Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units- Dollars LABOR ALLOCATION STANTEC LABOR .... ............... .......... - . ........................... .........hour.......... . . . .. .... .......... .......... .......... . . . . . . . . . . . I ........ .... ..... Principal E;�� ii ...... ............ ............ .......... ......... . . ............ ........... . .......... ........ .... .. 1181 0 "T 0 $0 0 $0 0 $.a 0 $0 $0 TIMI.— Senior - Level IS ......... ..... � .... .. ............ . .... .. .... ..... .... ............. .... . ... ........ hour - ...... $i'76 .... .... ............ ........... . ........ ..... $0 0 $0 ... .......... ... ... ... 0 $0 0 IQ .......... . ....... 2 ....... ........ _E ........ . .... ................. Level 14 I .... ............ ......... .. .......... hour - . $159 ........ -.1111 ...... ............ I 20 ..... ...... ILL= 10 $1,590 10 . $1,590 ............. 10 .............$2,385............25 . $3,975 ......................................................... 90 $14 310 Associate - Level 13 ... . ... ...... * .... ............ ............ ............ ........... ...... * .... "' ... hour ........ ... ........... $148 ............ .......... 20 _ ._.. $2,960 20 $2,960 ........... 1.11-1.. 20 $2,960 5 .$I.&590._" $740 . - ... 0 $o ...... . ........... .. ........ $1 V :.1 .. ........ M. -M Associate' -Level 12 I.,...,......... .................... ... I ..... ............ ........... .. ....... ...... 11 .... ........... hour u"r $ 1 3-5, . . .......... I . ........ ........ I...,... ..... . ........... ............ . .... ...... ........... ....... .......... 0 $0 1. 0 ........... $0 . . .. ........... 0 $0 ... $0 ....... .. Associate - Level 11 . ............ .. . ....... . . ........ ......... * .. ............ ... * ....... ............ ............ .......... * . ........... hour * . ...... * ** $124 '* * . 20 ........ ........... ... $2,480 ........ ........... ............ . .... 5 ... ............ ....... $620 ........ . . . 5 ............ ............. ......... . $620 5 .... ........... .. ............ .. $620 .......... . . .......... 30 ............ ......... $3,720 ............ .. 0 -.....-1 ...... . $0 ........... ....................... ........ 65 $8,060 .......... 1. Pr.qj Level 10 .... ......... ...... hour . $113 ......... ..... I I ...... 0 .... ... ........... ... ....... .. $0 0 I .... ........ .......... ........... $0 ... ............. ....... ... ......... .......... 0 ........ $0 .... . ........... ... 0 ..., ..... .... $0 ........ ............ ........... 0 I ............ ........... $0 . ..... .. ... 0 .. ....... ............ ....... $0 ...... ............ . 1 .. 0 $0 ............ ....... Level 9 hour ......... $104 30 . $3,120 20 $2,080 25 $2,600 ............. ...... 15 .......... . $1,560 ........ 30 ......... . . . ........... $3,120 .......... .. 0 ........ $0 . .... ....... ....... 120 $12,480 . .PEqj ........................................... ........................ .............. ....... . ........... .. .......... ......... Staff - Level 8 I-- .... hour ................................ $96 ............ ......... 0 $0 0 $0 ......... 0 ............ ...... . $0 0 ........ ........ $0 ...... 0 I—- ....... ...... .... $0 . ............ .. 0 ... ...... .... $0 .. ... ........ .............. ........... ............ 0 $0 Staff - v e 1 7 .. ............. ............ ............ ....................... ........... ... hour ........... ..... $88 0 ....... ..... $0 .... 0 ....... . .......... $0 ... ... 0 .... $0 0 ........... ... ........ .. - $0 ........... 0 $0 ..... ............ 0 ...... .... $0 I . ........ .............. . ........... .......... . 0 $0 Staff -Level ," 6 hour $80 $ 0 .... .- ... 0 $ 0 ..... ......... .. ........ ............ .. ....... ........... . $0 ............. .......... . ..... Tech/Admin'"-Levet'' " 5 .... .................. ... ............ ............ . ........... ........... ........ hour .... ............ . ......... ............ ....... $73 ... ............. .. ........... ... 5 ....... ........... . . ....... ..... ... ............ $365 ....... ............. ........... .. .... 5 ... ........... ....... . ........... $365 .. ........... ........ ...... 5 ......... ........ . ......... $365 ...... ............. . . ........... 5 ........ ..... $365 .... ............ . I ........... ....... ........ ........... 5 ............. ............ ............ $365 ............ ........... . ............ 5 .... ... ............ ....... $366 ...... ............ ............ ....... .. ........... ....... 30 $2,190 .. .... _ .... ......... . ............ ............ ............ ...... Tech/Admin -$66 Level 4 hour 0 $0 $0 .... ........... 0 $0 . ............ .... ...... .. ....... 0 0 $0 .. . ........... .. ............. ........... ............ .. ......... .. ........... ............ ........... ............ Tech/Admin -Level 3hour ...... ..... I ............. .......... $59 o 0 $0 0 $0 ............. 0 ....... 0 $0 ..... ........ 111.1 .......... .......... .. .......... ...... �RT ......... ... . .......... !�2 ......... .. ......... .... iq . ......... 2 ......... . ... ...... . . ........ .. ..... �R ....... . ....... . .......... 2 ......... ............ ....... ... ............ .. .. �R ............. . . .... ....... . R ........ $0 ...... ........... ............ ....... .......... --16 .......... ........ .. ........... ......... . ............ ............ ............ ...... .. ............ ........... ............ ............ ............ . ........... -Level 1 ......... . .......... hour ......... .. ........... $47 ......... 0 ....... ...... ........... .... $0 .. ...... . 0 ... ........... ............... $0 ......... ......... 0 ..!� ........... ... $0 0 ........ $0 ......... ............ $0 0 0 I—- ...... ......... ............ ... TOTAL LABOR ALLOCATION . ......... .. ......... ............ ... 1 $12,105 . ....... ... ............ ........... ........... $7,616 .......... ... $8,136 ....... . ..... .... .......... I . .......... $4,875 . ....... ............ ... .. 549,620 EXPENSES ALLOCATION STANTEC EQUIPMENT ...... .... ........... ............ ............ ............ . . .. .. ....... . ........... .... ....... ... ...... ..... I .... . ..... ........... - .. ....... ............ ....... ... . .. ...... ........... ...... F $100 I ......... . ............ 0 $0 0 $0 .......... 0 . $0 ........ I...... ...... ............. .. 0 ...... ..... 11.1- ..... $0 ...................... ........ 0 ..... 1. . ......... $0 0 I .... ... $0 ...... ... ......... . 0 ................ $0 ............. ................ ........ ........................ . . ........... LSn!..R.§&t.y ffvip da y ........... $40 .... ..,. ........ ............ 0 $0 0 ...... $0 .... ... .......... 0 .......... ...... $0 ........... ............ .. 0 ..... ........... $0 .... ..... ..... 0 "111-1.1111111 ...... $0 ............ . ..... ........... 0 ............ .. $0 ................... .. - 0 $0 ............ ........... ................. Sam lin �.qMi ment,.(I ludin ladders T.I., 9 $25 0 $0 0 $0 0 ...................... $0 ... 0 ..... . .......... ...... $0 .... ..... - .................... ....... I 0 ...... ............. . $ R --1.1.11 0 .1.11-11111111.1- $0 11.11,111,11"..",""�.1.111.1 0 1-1.11111111.11,11111 $0 111111.111111-11111,11-1.1 �.11� ., . 11: . I.R91- 1 . ........... it Sam lin Pum ........ .. Each .... $25 ........ .. .. .... ..... 0 ........... ........... ... $0 .... ........ 1-111111 a -11111111.111 .. $0 ........ ........ 0 ...... 111.11,11,1111'... 11.11 $0 0 ... ............... . $0 ..... ............ ............ . 0 $0 1 0 ....... ............ .. $0 .... ............ .... ....... ...... 0 $0 a .I.W., ....... ..... ....... I.....",., .. $0 0 so L 0 so 0 $0 SUBTOTAL EQUIPMENT COSTS $ 0 $0 $0 $0 1 ...,,....a••........, ............ $0 REBILLABLES........ ........... ............ ............ ........... ....... ..... ........... ............ ........ ............ ..... ....... ... .... ............ ............. .................... . ........ ............ ............ .. .. ... .......... 0 .. ... ............ ............ .......... $ ... . .... --1-9-1-1111".. .......... ............ 0 .1 ......... . ......... ............ ............ ... $ .. ...... .......... ..... 0 ...... ................ .... ............ ............ ........ $0 ,,...:,.::.:....,.........-..• ....................... I 0 ............. ........... ...... ............ ... $0 ........... . 11.1-1- .............. 0 $0 .... 0 ......... $0 ................ 1..11..�1. it Fare RT - SMFfSEA each $450 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 Lod in Fed Rate $156 ........................ ni ht ....................... ............ $140 ...... ....... 0 ...................... ..... $0 ................... 0 .... ....................... ... $0 ........... ........... 0 ................... .. ........ ........ $0 ......... 0 ... ............. ..... $0 ......... .. ........... 0 ................... $0 ....... ... ..... 0 ......... I ............ $0 . ......... I..' ........... 1 11-1.111-, $0 Car Fed Rate da $ 65 0Rental �0. so a $ ............ ............... 0 ........ .............. ...... $0 0 $0 ft�..qie (Fed Rate) .......... ..... ........... ......... ........ ... ......... ........ . .... ....... ... .......... ........... .. ...... ............... .... ......... .. ............. ........ ...... ...... . ..... ...... A2 ......... ..... ........... ..... ........... ....... each 1 $0.500 0 . ........... 0 .......... ........ $0 0 $o Soo ......... . $250 500 $250 0 $0 0 $0 $o, .... ............. ................. .... ....... . ..... ....... SUBTOTAL REBILLABLES ........... ........... - .......... .... ... .......... ..... ..... ...... $0 ..... . ....... $0 ........ ......... $0 $0 $0 ....... $260 ... ...... ............ TOTAL EXPENSE ALLOCATION Marku % $0 so $0 $0 $o $260 $260 .111BU(INSHL I AN i ALLLJL;A i Laborato anal sis �,o o..... $0 .... ............ ..... 0 ... ............ ... ... $0 ....... ........... ........... 0 ..... $0 ... ............ ............ ... 0 . . ..... $0 . ..... ............ ............ ... a . .... . 0 .. ... ............ ... $0 ...... ........... ........... ....... 0 .. . .......... ..... ...........1111.. TOTAL SUBCONSULTANT ALLOCATION 10% $0 $0 1 $0 $0 _._�u $0 $0 1 $0 TOTAL COSTS $12,105 $7,616 1 1 $8,136 $4 876 $9,690 $7,660 $49 M Draft Lodi IRM Oversight budget STANTEC Page 1 of 1. DRAFT TASK ORDER NUMBER 5 Task Order No. 5 City of Lodi Value Engineering Services for the Central Plume PCE/TCE Interim Remedial Measures (IRM) Improvements Project 221 West Pine Street Lodi, California Stantec Consulting Corporation Job No. To Be Determined In accordance with the Master Professional ServicesAgreement, Engineering Support Services for the City of Lodi between the City of Lodi (Client) and Stantec Consulting Corporation (Consultant), approved by the City Council on June 17, 2009, Consultant is authorized to complete the work scope defined in the Task Order according to the schedule and budget defined herein. The mutually agreeable terms and conditions for the above referenced agreement shall prevail. WORK SCOPE At the request of the Client, value engineering services associated with the above-cited project will be performed by the Consultant. The scope is detailed in the attached Request for Task Order Number b, Value Engineering Services for the Central Plume PCE/TCE Interim Remedial Measures Improvements Project Lodi, California dated April 9, 2010. BUDGET The costs for Consultants services as defined herein shall not exceed $49,870. COMPENSATION Compensation shall be in accordance with the provisions of the Master Professional ServicesAgreement between Client and Consultant and the billing rate schedule contained in the attached letter proposal. SCHEDULE The work will be completed in accordance with a mutually agreeable schedule based on the Clients needs, the Consultants availability, and as requested by the Client. I:\City ofLodl\Central Plume IRM OversightWalue Engineering Task Order#5\Final Requestfor Task Order5.doc 4/8/2010 Task Order No. 5 City of Lodi Value Engineering Services for the Central Plume PCE/TCE Interim Remedial Measures (IRM) Improvements Project 221 West Pine Street Lodi, California Stantec Consulting Corporation Job No. Po Be Determined STANTEC CONS G C P CITY OF LODI gnature Signature James W. Grasty, P.G. Printed Name Managing Principal Geologist Title Date Blair Kina Printed Name Citv Manager Title Date ATTEST: RANDIJOHL City Clerk APPROVED AS TO FORM: D. STEPHEN SCHWABAUER City -Attorney ., rz-7 f \City ofLodhCentrai PlurnslRM OversightWelue Engineering Task Order #5\Final Request fur Task Order 5 doc 4/812010 CITY OF LODI 2010 BILLING RATE SCHEDULE STANTEC 2010 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA P---1: Start ec STANTEC 2010 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS ( Page I of 3) Charges for all professional, technical, and administrative staff directly charging time to the project will be calculated and billed on the basis of the following schedule. ® o Generally Not applicable to the Southern California Market 1 $47 . Mayon occasion be appropriate for intern and clerical support. 2 $53 3 $59 Clerical, Interns, & Field/Lab Techs 4 $66 Assists Office Administrators, Engineers, Designers, and field staff with clerical and routine entry level 5 $73 tasks. 6 $80 Junior -level position, Administrative, 7 $88 • Independently carries out assignments of limited scope using standard procedures, methods and 8 $96 techniques 9 $104 . Assists senior staff in carrying out more advanced procedures • Completed work is reviewedfor feasibility and soundness of judgment • Recentgraduate from an appropriate post -secondary program or equivalent. Professional level positions 10 11 $113 $124 . Carries out assignments requiring general familiarity within abroad field of the respective profession 12 $135 . Makes decisions by using a combination of standard methods and techniques e Actively participates in planning to ensure the achievement of objectives . Works independently to interpret information and resolve difficulties • Provides applied professional knowledge and initiative in planning and coordinating work programs 13 $148 Highly -specialized technical professional or project supervisor 14 $159 . Provides multidiscipline knowledgeto deliver innovative solutions in related field of expertise 15 $170 . Participates in short and long range planning to ensure the achievement of objectives . Makes responsible decisions on all matters, including work methods, and financial controls associated with projects • Decisions accepted as technically accurate • Reviews and evaluates technical work 16 $181 Senior level consultant or management function 17 $210 . Recognized as an authority in a specificfield with qualifications of significant value o Provides multidiscipline knowledgeto deliver innovative solutions in related field of expertise • Independently conceives programsand problems for investigation • Participates in discussions to ensure the achievement of program andlor project objectives • Makes responsible decisions on expenditures, including large sums or implementation of major programs andlor projects 18 $247 Senior level management position 19 $347 • Recognized as an authority in a specific field with qualifications of significant value . Responsible for long range planning within a specific area of practice or region • Makes decisions which are far reaching and limited only by objectives and policies of the organization • Plans/approves projects requiring significant human resources or capital investment • Graduate from an appropriate post -secondary program, with credentials or equivalent • Generally, fifteen years experience with extensive professional and management experience I:\City of Lodi\Central Plume IRM Overslght\Value Engineering Task Order#5\Final Request for Task Order 5.doc 4/8/2010 STANTEC 2010 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2010 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page 2 of 3) Other Direct Disbursements: Standard Field Enuiament: Air Sampling Equipment $45/da Bailer— Disposable $10/each Bailer— Disposable Weighted $15/each Bailer — Quick E -Bailer System $25/da Bailer — Reusable $20/da Drum — 55 Gallons $55/each Digital Camera $25/da Draeger Sampler Tubes not included $30/da Field Communication — Phone $10/da Field Communication — Two -Way Radio $20/da Field Computer $25/da Field Survey — Receptor Survey $85/hour Field Survey — Scope/Proposal Preparation $100/each Field Survey — Site Survey $85/hour Field Survey — Well Search $85/hour Field Test Kit— Groundwater $55/each Field Test Kit — Soil $55/each Field Test Kit — SVE $55/each Field Vehicle— Mileage Prevailing IRS rate Field Vehicle $100/da Field Vehicle — Sampling Truck $175/da Field Vehicle — Truck/Van $130/da Flame Ionization Detector FID $130/da Generator $60/da Gloves—Colored Cloth $5/ air Gloves—Colored Leather $15/ air Gloves — Colored Nitrile $0.15/ air Gloves— Keviar Under Glove $2.50/ air H&S — Level B Safety Equipment $165/da H&S — Level C Safety Equipment $85/da H&S — Level D Safety Equipment $50/da H&S — Traffic Control Equipment $55/da Hand Auger $30/da Large Equipment & System — Caterpillar D4 Bulldozer $250/da Large Equipment & Systems — Dual Phase Extraction Treatment (DPET) $200/da Large Equipment & Systems — Soil Vapor Extraction System $100/da Low Flow Purge/Sampling System $80/da Meter — Oil/Water Interface $55/da Meter — Anemometer $25/da Meter - CO $65/da Meter — Conductivity $25/da Meter — Data Logger $140/da Meter — Dissolved Oxygen $65/da Meter — DO/ORPITem /Conductivit $100/da Meter — Dosimeter $45/da Meter— Ferrous Iron $5/da I:\City of Lodi\Central Plume IRMOversightWalue Engineering Task Order#5\Final Requestfor Task Order 5.doc 4/8/2010 STANTEC 2010 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA r -A Stantec STANTEC 2010 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page 3 of 3) Standard Field Eauipment(continued): Meter — Flow $5/da Meter— 1-12S Detector $65/da Meter— LEU02 $65/da Meter — Ma nehelic (Gauge) $55/da Meter — Magnetometer $50/da Meter — Manometer $25/da Meter— Measuring Wheel $25/da Meter — Metal Detector $15/da Meter — Multimeter $100/da Meter — 02/CO2 $65/da Meter — ORP $65/da Meter — Otherquote/day Meter — Ozone $55/da Meter — pH $25/da Meter — pH/Temp/Conductivity $25/da Meter — Temperature $25/da Meter — Turbidity $30/da Meter— Dust Monitor $120/da Meter — Velocity $25/da Meter — Water Level Indicator $25/da Photoionization Detector PID $110/da Pressure Washer $25/da Pum — Air Sampling $45/da Pum — Centrifugal $45/da Pum — Groundwater Sampling $110/da Pum — Peristaltic $50/da Pum — Submersible $60/da Pum - Trash $35/da Pum — Vacuum Pum $45/da Pum —Well Sampling $25/da Pum — Well Sampling/Purge $45/da Reproduction — 11x17 Color Plot./Print/Co $2/copy Reproduction — 24x36 Color Plot/Print 0/copy Reproduction — 8.5x11 B&W Copies $0.15/copy Reproduction — 8.5x11 Color Copies $1.25/copy Reproduction — Oversized B&W Plot/Print 0/copy Reproduction — Oversized Color Plot. Print $151copy Soil Sample Rin /Sleeve $10/each Survey Equipment — GPS $30/da Survey Equipment — Laser Plane Level & Receiver $135/da Survey Equipment — GPS Survey Quality $150/da Survey Equipment — Level Onl $85/da Transducer $30/each Tedlar Ba $15/each I:\City ofLodi\Central Plume IRM Oversight\Value Engineering Task Order #5\Final Request for Task Order 5.doc 4/8/2010 RESOLUTION NO. 2010-47 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING CITY MANAGER TO EXECUTE TASK ORDER NOS. 3 AND 5 OF THE CITY OF LODI SOIL AND GROUNDWATER REMEDIATION PROJECTS WHEREAS, on May 6, 2009, City Council approved a professional services agreement with Stantec Consulting Corporation (Stantec) for groundwater monitoring and reporting services for the Central Plume; and WHEREAS, a Master Professional Services Agreement was approved by City Council on June 17, 2009. At that time, Task Order No. 1 was approved for professional services related to the characterization and cleanup of the Lodi Energy Center site; Task Order No. 2 was approved by City Council in August 2009 for monitoring well maintenance and related services; and Task Order No. 4 was issued for services provided to Lodi Electric Utility Department for transformer investigations; and WHEREAS, Task Order No. 3 includes additional groundwater monitoring and monitoring well maintenance services beyond those included in previously -approved contracts at a cost of $15,000; and WHEREAS, Task Order No. 5 will provide value engineering services related to the Central Plume PCE Cleanup Project at a cost of $50,000; and WHEREAS, Stantec has provided very similar services to a number of clients in the northern California area and has been providing related services to the City for the past year with excellent results. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Task Order Nos. 3 and 5 of the City of Lodi Soil and Groundwater Remediation Projects with Stantec Consulting Corporation, of Rancho Cordova, California, for groundwater monitoring services and value engineering services in the amount of $65,000. Dated: April 21, 2010 I hereby certify that Resolution No. 2010-47 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 21, 2010, by the following vote: AYES: COUNCIL MEMBERS —Johnson, Mounce, and Mayor Katzakian NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS — Hitchcock and Hansen ABSTAIN: COUNCIL MEMBERS— None tE�'L City Clerk 2010-47