HomeMy WebLinkAboutAgenda Report - April 21, 2010 D-06AGENDA ITEM b 040
'• CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contractfor Maintenanceof Lodi Consolidated
Landscape Maintenance Assessment District No. 2003-1, for Fiscal Year 2010/11, to
Creative Outdoor Environment, Inc., of Lathrop ($18,447)
MEETING DATE: April 21, 2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding the contractfor Maintenance of the Lodi
Consolidated Landscape Maintenance Assessment District No. 2003-1
for fiscal year 2010/11, to Creative Outdoor Environment, Inc., of
Lathrop, in the amount of $18,447.
BACKGROUND INFORMATION: This project provides for the contract landscape maintenance of the
Lodi Consolidated Landscape Maintenance Assessment District No.
2003-1. This contract will cover Zones 1, 2, 5, 6, 8 and 11 at a cost of
$18,447 for 12 months, which is an annual decrease of approximately
$3,156 from the current contract. The low bid comes from Creative Outdoor Environments, Inc., which is
the company that has the current contract with the City of Lodi. The maintenancework covered under this
contract is limited to the landscape and irrigation improvements along the reverse frontage areas and
medians of the subdivisions in these zones. The assessments costs for the maintenance zones were
based on weekly maintenance.
The specifications were approved on March 3, 2010. The City notified 17 vendors regarding the bid and
received the following two bids on March 18, 2010:
Bidder Location Bid
Creative Outdoor Environments, Inc. Lathrop $18,447
Dominguez Landscape Services, Inc. Sacramento $28,392
FISCAL IMPACT: The money for this maintenance contract is provided by the various
assessment revenue accounts of Lodi Consolidated Landscape Maintenance
Assessment District No. 2003-1 and does not come out of the General Fund.
FUNDING AVAILABLE: Funding comes from Lodi Consolidated Landscape Maintenance Assessment
District No. 2003-1, various assessment revenue accounts, FY 2010/11
(502501, 503501,506501, and 507501).
Jordan Ayers
Deputy City Manager/Internal Services Director
A) J_
F. Wally Oindelin
Public Works Director
Prepared by Curt Juran, Streets and Drainage Superintendent
FWS/CS/CJ/dsg
cc: Curt Juran, Streets and Drainage Superintendent
APPROVED: -
Blair�irrg- ity Manager
K:\WP\DEV SERV\LandscapeDistrict\CAwardLendscapeMaintenanceD!st20lO.doc 04/01/20.0
MAINTENANCE OF LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT 2003-1. 201012011 CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City"and Creative Outdoor Environments, herein referred to as "Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
Special Provisions
Bid Proposal
Contract
Vicinity Maps
Water Conservation Ordinance
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial manner to
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE li The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE 111 And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until its acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer underthem, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
K:\WP\DEV_SERV\LandscapeDistrict\LLD Contract 2010-201 1.doc 4.1 4/1/2010
BASED ON WEEKLY SERVICE
BID PRICE - INDIVIDUAL ITEM PER WEEK
—?
m
SITE
DESCRIPTION& LOCATION
Square
Feet
PRUNING
AS
NEEDED
WEED
CONTROL
LITTER
PICKUP
IRRIGATION
MAINTENANCE
WEEKLY TOTAL PER
SITE
1
R2020
N/W Stockton St and Almond Dr
16,470
8
8
5
7
$ 28.00
2
R2022
N side of Almond Dr E/O Stockton St
4,950
3
4
2
3
$ 12.00
3
R2014
Traffic Circle - Cherrywood
1,256
2
3
2
2i
9.00
$ 23.00
7
4
T1591
N side of Harney Ln - Poppy Dr to west end
14,850
5
1 6
1 5
5
T1594
N side of Harney Ln - Poppy Dr to east end
9,787
3
3
3
4
$ 13.00
6
T1298
N side of Harney Ln - LegacyWy to west end
12,825
4
6
3
12
$ 25.00
7
T1349
West side of MillsAv — Harney Ln to Wyndam
w v
7.965
3
3
3
3
$ 12.00
8
T2182
Ln — Panzani Wy to Porta Rosa Wy
1,020
2
3
2
2
$ 9.00
9
T2194
—Harney
Panzani W to Cherokee Ln
14,981
6
7
5
4
$ 22.00
10
T2176
[HarneyLn—
West side of Cherokee Ln — Harney Ln to north
end
20,650
8
1.7
8
15
$ 48.00
K:\WP\DEV_SERV\LandscapeDistrict\LLD Contract 2010-2011.doc 4.2 4/1/2010
K:\WP\DEV_SERV\LandscapeDistrict\LLD Contract 2010-2011.doc 4.3 4/1/2010
MAINTENANCE OF ASSESSMENT DISTRICT LANDSCAPE AREAS
BASED ON WEEKLY SERVICE
BID PRICE - INDIVIDUAL ITEM PER WEEK
-�
M
SITE
DESCRIPTION & LOCATION
Square
Feet
PRUNING
AS
NEEDED
WEED
CONTROL
LITTER
PICKUP
IRRIGATION
MAINTENANCE
WEEKLY TOTAL PER
SITE
11
T2153
Villas common drives —Via Marco Ln
2,880
NA
10
10
NA
$ 20.00
12
T2157
Villas common drives—CorFino Ln
2,880
NA
3
1.75
NA
$ 4.75
13
T2164
Villas common drives — Massarosa Ln east
2,880
NA
3
1.75
NA
$ 4.75
14 T2163 Villas common drives — Massarosa Ln west 2,880 NA 3 1.75
NA $ 4.75
15
T2173
Villas common drives — San Pietro Ln
2,880
NA
3
1.75
NA
$ 44.75
16
T2175
Villas common drives — Felino Ln
2,880
NA
3
1.75
NA
$ 4.75
17
T2166
Villas common drives — Palazzo Ln
2,880
NA
3
1.75
NA
$ 4.75
18
T2183
Villas common drives —Vallini Ln
2,880
NA
3
1.75
NA
$ 4.75
19
T2184
Villas common drives — Marano Ln
2,880
NA
3
1.75
NA
$ 4.75
20
T2185
Villas common drives — Mercato Ln
2,880
NA
3
1.75
NA
$ 4.75
21
T1300
Walkway — Katnich to Wyndham
5,625
3
5
4
7
$ 19.00
22
T1200
Lower Sacramento Road —Vintage Oaks to
north end
1,701
2
2
2
4
$ 10.00
23
1 T1210
Lower Sacramento Road —Vintage Oaks to
I south end
1,701
1 2
2
1 2
4
$ 10.00
24
T1109
Lower Sacramento Road — Center median east
half fronting subdivision
2,394
3
3
2
7
$ 15.00
K:\WP\DEV_SERV\LandscapeDistrict\LLD Contract 2010-2011.doc 4.3 4/1/2010
RF=REVERSE FRONTAGE
K:\WP\DEV—SERV\LandscapeDistrict\LLD Conttact2010-2011. doc 4.4 41112010
MAINTENANCEOF ASSESSMENT DISTRICT LANDSCAPE AREAS
BASED ON WEEKLY SERVICE
BID PRICE -INDIVIDUAL ITEM PER WEEK
m
Square
PRUNING
Z"
Feet
AS
WEED
LITTER
IRRIGATION
WEEKLY TOTAL PER
SITE
DESCRIPTION& LOCATION
NEEDED
CONTROL.
PICKUP
MAINTENANCE
SITE
25
arneyane—Fln I enacv ft to Past and
9,112
32
4
12.00
26
J2595
N/side Victor Rd. E/O Guild
16,000
4
9
5
6
$ 25.00
WEE
IRRIGAT-1bN
\.
`
��iNfEN4�N��
it \ t
\lUeekly,-Totals;
7i/ee`
ANNUALIZED COST BASED ON ONE VISIT PER WEEK 52 Weeks GRAND TOTAL
$18,447/Year
RF=REVERSE FRONTAGE
K:\WP\DEV—SERV\LandscapeDistrict\LLD Conttact2010-2011. doc 4.4 41112010
ARTICLE V It is further expressly agreed by and between the parties hereto that, should there be
any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this
instrument shall control and nothing herein shall be considered as an acceptance Cf the said
terms of said proposal conflicting herewith.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR
THIS CONTRACT IS JULY 1,2010 THROUGH JUNE 30,201 1 AND THE CONTRACTOR
AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunderset their hands the day and year first
written.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
a Municipal corporation
Blair King
City Manager
Attest:
Randi Johl
City Clerk
Approved as to Form:
D. Stephen Schwabauer
City Attorney
Dated: 1,2010
(Affix corporate seal if Corporation)
Telephone
Date
Date
Date
K:\WP\DEV_SERV\LandscapeDistrict\LLD Contract 2010-2011.doc 04/01/2010
RESOLUTION NO. 2010-46
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR MAINTENANCE OF LODI CONSOLIDATED
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
NO. 2003-1 FOR FISCAL YEAR 2010/11
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 18, 2010, at
11:00 a.m. for the maintenance of Lodi Consolidated Landscape Maintenance Assessment
District No. 2003-1, Fiscal Year 2010/11, described in the plans and specifications therefore
approved by the City Council on March 3,2010; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Creative Outdoor Environments, Inc. $18,447
Dominguez Landscape Services, Inc. $28,392
WHEREAS, staff recommends awarding the contract for the maintenance of Lodi
Consolidated Landscape Maintenance Assessment District No. 2003-1, Fiscal Year 2010/11, to
the low bidder, Creative Outdoor Environments, Inc., of Lathrop, California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the maintenance of Lodi Consolidated Landscape Maintenance Assessment
District No. 2003-1, Fiscal Year 2010/11, to the low bidder, Creative Outdoor Environments,
Inc., of Lathrop, California, in the amount of $18,447.
Dated: April 21, 2010
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2010-46 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 21, 2010, by the following vote:
AYES: COUNCIL MEMBERS —Johnson, Mounce, and Mayor Katzakian
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Hansen and Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
&JOHIL
City Clerk
2010-46