HomeMy WebLinkAboutAgenda Report - April 21, 2010 D-05AGENDA ITEM D
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AGENDA TITLE: Request for Authorization to Solicit Proposals to Engage an Executive
Recruiting Firm to Provide Services Associated With the Recruitment of a
City Manager
MEETING DATE: April 21, 2010
PREPARED BY: Blair King, City Manager
RECOMMENDED ACTION: Request for authorization to solicit proposals to engage an
executive recruiting firm to provide services associated with the
recruitment of a City Manager.
BACKGROUND INFORMATION: The City of Lodi is seeking to fill the position of a permanent City
Manager. The position will be vacated on May 7, 2010. It is
proposed that the Council use the services of an executive search
firm that specializes in assisting California cities to recruit and hire
executive management staff.
On April 13, 2010, the City Council appointed Konradt Bartlam, of the Bartlam Group, as the Interim City
Manager. Mr. Bartlam will begin to provide Interim City Manager services upon the departure of the
current City Manager and will continue to provide such services until the appointment of the permanent
City Manager. It is anticipated that the selection process for the next city manager may take four to six
months.
The process itself involves, at a minimum, interviewing the Council and key staff to develop a candidate
profile; the preparation of recruitment materials; the application solicitation and recruitment phase;
various interview stages; background verification and reference checks; negotiations with final
candidates; and coordination with the appointing body throughout the process.
Executive recruiting firms range in size from one- to two -person offices to larger national firms. The
attached list of potential firms represents that range. It is recommended that the attached request for
proposals be sent to all firms listed, and any others that are not listed, who requestto apply between now
and May 7, 2010, the deadline for returning the proposals. This will ensure everyone who wishes to
respond has an opportunity to do so.
In the alternative, the Council could use in-house resources. This would not cost any additional money,
but because it is the experience of many potential candidates to interact with a recruitment firm, a city
using in-house resources may not attract as deep a candidate pool. Also, many of the best candidates
are not actively searching and a good recruitment firm will generate interest from those applicants
currently not in the job market.
APPROVED: %�'�-- '-)
Blgir-�, City Manager
FISCAL IMPACT: It is anticipated that the cost for retaining such services will range from $20,000 to
$40,000, although the precise amount will not be known until the proposals are
returned.
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Blair Ki
City Ma er
Attachments
CITY COUNCIL
PHIL KATZAKIAN, Mayor
SUSAN HITCHCOCK,
Mayor Pro Tempore
BOB JOHNSON
JOANNE MOUNCE
LARRY D. HANSEN
April 21, 2010
CITY OF LODI
Firm Name and Address
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6702 / FAX (209) 333-6807
www.lodi.gov citvclerk(@Iodi.gov
SUBJECT: Request for Proposal - Executive Recruitment Services
Dear
BLAIR KING, City Manager
RANDI JOHL, City Clerk
D. STEPHEN SCHWABAUER
City Attorney
The City of Lodi desires professional assistance to recruit a City Manager.
Lodi is located in northern San Joaquin County with a population of 63,313. We are a
full-service, general law city with a Council/Manager form of government. The City
Council's five members are elected at -large, serving four-year terms.
The City Manager, City Clerk and City Attorney are appointed by the City Council. The
City Manager oversees the Police, Fire, Community Development, Public Works,
Parks and Recreation and Internal Services, as well as the Community Center, Library
and municipal Electric Utility. The departments employ roughly 405 full-time
employees. Our former City Manager, Blair King, resigned after a tenure of over five
years to accept a new professional opportunity.
Annual expenditures are approximately $170 million, with the General Fund
comprising $40 million.
It is the City's expectation that the selected firm will assist the City in all aspects of the
recruitment process from identification of exceptional candidates to background
verification.
Your proposal should be brief and to the point, but must include at a minimum: (1) a
description of your firm and ability to perform the job; (2) a resume of the person
designated to perform the search; (3) a list of other current or anticipated
engagements that could impact this search; (4) a detailed outline describing how your
firm would conduct the search; (5) a project schedule; (6) proposed search costs; and
(7) an affirmation of ability to meet insurance requirements. The City will expect
certificates of insurance and endorsements to be available upon award of contract.
Request for Proposals
April 12, 2010
Page Two
Delivery of Proposals: All proposals should be received 5:00 p.m. on May 7, 2010.
Proposals should be delivered to:
City Manager's Office
City of Lodi
221 West Pine Street
Lodi, California 95240
Phone: (209) 333-6700
Responses will possibly be evaluated by a committee of the City Council and staff. A
firm will be selected based on quality of the proposal, responsive timeline,
qualifications, logic of approach to the recruitment, and cost.
Sincerely,
Phil Katzakian, Mayor
City of Lodi
Executive Search Consultants
Avery Associates
31/2 N. Santa Cruz Ave. Suite A
Los Gatos, CA 95030
(408) 399-4424
www.aveiyassoc.net
Bob Murray & Associates
1677 Eureka Road, Suite202
Roseville, CA 95661
(916)784-9080
www.bobmurrayassoc.com
Mathis Consultine Group
Dr. Bill Mathis
3435 Valle Verde Drive Ste. C
Napa, CA 94558
(707)252-2151
www.mathisgroup.net
Peckham & McKennev
6700 Freeport Blvd. Suite 203A
Sacramento, CA 95822
(866) 912-1919
www.peckhamandmckenney.com
Slavin Management Consultants
Paul Wenbert, ICMA-CM
Western Regional Manager
7828 E. Red Hawk Circle
Mesa., AZ 85207
480-664-2676 office
480-444-9512 cell
pwconsultinPO,cox.net
Alliance Resource Consulting
Eric Middleton
400 Oceangate, Suite 510
Long Beach, CA 90802
(562) 901-0769
info@,alliancerc.com
04/13/10
RJA Management Services
Dr. Richard Garcia
550 W. Duarte Road, Suite 6
Arcadia, CA 91007
(626)447-3318
infoO,riamanagement. com
Ralph Andersen & Associates
5800 Stanford Ranch Road, Suite 410
Rocklin, CA 95765
(916)630-4900
www.ralphandersen.com
L.B. Havhurst
1014 Hopper Avenue #506
Santa Rosa, CA 94503
(415) 884-0544
www.lbhavhurst.com