HomeMy WebLinkAboutAgenda Report - April 21, 2010 D-04AGENDA ITEM 1)
&% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Janitorial
Services for City Facilities
MEETING DATE: April 21, 2010
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
janitorial services for City facilities.
BACKGROUND INFORMATION: This project consists of the janitorial specifications and contract
requirements to service City facilities. Within the past five years, the
City facilities have grown by a net 21,000 square feet, including the
additions of the new Transit shop facility and the County Criminal
Court (located in the Police Facility) and the relocation of the Finance Department. Growth and changing
expectations in the quality and frequency of janitorial service indicate the need to update specifications
and contract management, which requires appropriate re -bidding of the janitorial services contract. The
specifications include the ability to award separate contracts for groups of facilities. In addition, the bid
will allow selection of service levels, if needed to reduce the total cost. This format will allow the City to
pursue the highest quality work at the most reasonable cost. A notable change made to the specification
and contract is the inclusion of all supplies and materials that had, in past years, been provided by the
City. The PublicWorks Facilities Services Division oversees the janitorial contract(s) for the City.
The specifications are on file in the PublicWorks Department, and the planned bid opening date is
May 19,2010.
FISCAL IMPACT: The fiscal impact will depend upon the results of the bids, but flexibility in
awarding multiple contracts will enable the City to obtain the services for
the most reasonable price.
FUNDING AVAILABLE: The cost of janitorial services is estimated to be $200,000 per year and is to
be included in the FY 2010/1 1 operations budgetsfor the Community
Center, Electric Utility, Fire, Police, Parks and Recreation, Library, and
Public Works Departments. Additional appropriation of funds, if needed,
will be made at contract award.
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F. Wally n elin
PublicWorks Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
FWS/DJC/pmf
cc: Purchasing Division Community Center Director Library Services Director
Interim Parks& Recreation Director Interim Electric Utility Director Transportation Manager
Facilities Supervisor
APPROVED: /��----�
Blair K I y Manager
K:\WP\PROJECTS\MISC\JANITORL\2010\CS&A2010.DOC 4/9/2010