HomeMy WebLinkAboutAgenda Report - April 20, 2011 C-05AGENDA ITEM i5
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for Maintenance of
Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1 for
Fiscal Year 2011/12 with TruGreen Landcare, LLC, of Rancho Cordova ($24,949.60)
MEETING DATE: April 20, 2011
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contract for
maintenance of Lodi Consolidated Landscape Maintenance Assessment
District No. 2003-1 for Fiscal Year 2011/12 with TruGreen LandCare,
LLC, of Rancho Cordova, in the amount of $24,949.60.
BACKGROUND INFORMATION: This project provides for the contract landscape maintenance of
Lodi Consolidated Landscape Maintenance Assessment District
No. 2003-1. This contract will cover Zones 1, 2, 5, 6, and 13.
Zones 3, 4, 7 through 12 and 14 through 16 do not have landscape
to maintain.
Specifications for this project were approved on March 2, 2011. The City received the following three
bids for this project on March 17, 2011.
Bidder
Location
Engineer's Estimate $ 30,000.00
TruGreen Landcare, LLC Rancho Cordova $ 24,949.60*
Commercial Environment Landscape Gilroy $ 26,892.32*
Sycamore Landscaping Corp. Walnut Creek $ 35,204.00
*Corrected Total
FISCAL IMPACT: The money for this maintenance contract is provided by the various
assessment revenue accounts of Lodi Consolidated Landscape
Maintenance Assessment District No. 2003-1 and does not come out of the
General Fund.
FUNDING AVAILABLE: Funding comes from Lodi Consolidated Landscape Maintenance
Assessment District No. 2003-1 various assessment revenue accounts
(502501,503501,506501,507501, and 515501).
Jordan yers
Deputy City Manager/Internal Services Director
F.ally Sa elin
Public Works Director
Prepared by Cur! Juran, Streets and Drainage Superintendent
FWS/CJ/pmf
cc: Deputy Public Works Director— Utilities Streets and Drainage Superintendent
APPROVED: ---�_
K rnoK aim, City Manager
K:\WP\DEV SERV\LandscapeDistrlct\CAwardLandscapeMaintenanceD!st2011.doc 3/24/2011
MAINTENANCE OF LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT 2003-1, 201112012 CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City"and TRUGREEN LANDCARE, LLC, herein referred to as "Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents, which are filed in the Public Works
Department, and which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Special Provisions
Bid Proposal
Contract
Vicinity Maps
Water Conservation Ordinance
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial manner to
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE 11 The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE III And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until its acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
K:\WP\DEV_SERV\LandscapeDistrict\Contract 201 1.doc 1 03/02/2011
K:\WP\DEV_SERV\LandscapeDistrict\Contract 2011.doc 2 03/02/2011
MAINTENANCE OF ASSESSMENT DISTRICT
LANDSCAPE AREAS BASED ON WEEKLY SERVICE
BID PRICE - INDIVIDUAL ITEM PER WEEK
M
SITE
DESCRIPTION & LOCATION
Square
Feet
PRUNING
AS
NEEDED
WEED
CONTROL
LITTER
PICKUP
IRRIGATION
MAINTENANCE
WEEKLY TOTAL
PER SITE
1
R2020
N/W Stockton St and Almond Dr
16,470
42.00
6.95
8.00
8.00
64.95
2
R2022
N side of Almond Dr E/O Stockton St
4,950
3.75
4.75
4.00
4.00
16.50
3
R2014
Traffic Circle - Cherrywood
1,256
3.75
3.75
4.00
4.00
15.50
4
T1591
N side of Harney Ln - Poppy Dr to west end
14,850
15.00
4.75
4.00
4.00
27.75
5
TI594
N side of Harney Ln - Poppy Dr to east end
9,787
20.75
6.75
8.00
8.00
43.50
6
T1298
N side of Harney Ln - Legacy Wy to west end
12,825
26.00
6.95
8.00
8.00
48.95
7 T1349
West side of Mills Av - Harney Ln to Wyndam
Wy
7,965
7.50 6.95
4.00
4.00
22.45
8
T2182
Harney Ln - Panzani Wy to Porta Rosa Wy
1,020
2.00
3.30
2.00
2.00
9.30
9
T2194
Harney Ln - Panzani Wy to Cherokee Ln
14,981
7.50
6.95
4.00
4.00
22.45
K:\WP\DEV_SERV\LandscapeDistrict\Contract 2011.doc 2 03/02/2011
K:\WP\DEV_SERV\LandscapeDistrict\Contract 2011.doc 3 03/02/2011
MAINTENANCE OF ASSESSMENT DISTRICT
LANDSCAPE AREAS BASED ON WEEKLY SERVICE
BID PRICE - INDIVIDUAL ITEM PER WEEK
Square
PRUNING
MFeet
AS
WEED
LITTER
IRRIGATION
WEEKLY TOTAL
SITE
DESCRIPTION & LOCATION
NEEDED
CONTROL
PICKUP
MAINTENANCE
PER SITE
West side of Cherokee Ln - Harney Ln to north
15.00
6.95
4.00
4.00
29.95
10
T2176
end
20,650
11
T2153
Villas common drives -Via Marco Ln
2.880
NA
3.75
0.40
NA
4.15
12 T2157
Villas common drives - Corfino Ln
2,880
NA
3.75
0.40
NA
4.15
13 T2164
Villas common drives - Massarosa Ln east
2,880
NA
3.75
0.40
NA
4.15
14 T2163
Villas common drives - Massarosa Ln west
2,880
NA
3.75
0.40
NA
4.15
15 T2173
Villas common drives - San Pietro Ln
2,880
NA
3.75
0.40
NA
4.15
16 T2175
i
Villas common drives - Felino Ln
2,880
NA
3.75
0.40
NA
4.15
17 T2166
Villas common drives - Palazzo Ln
2,880
NA
3.75
0.40
NA
4.15
18 T2183
Villas common drives -Vallini Ln
2,880
NA
3.75
0.40
NA
4.15
19 T2184
Villas common drives - Marano Ln
2,880
NA
3.75
0.40
NA
4.15
20
T2185
Villas common drives - Mercato Ln
2,880
NA
3.75 FO.40
13.00
w
NA
4.15
21
T1300
Walkway - Katnich to Wyndham
5625
2.00
4.00
23.00
22
T1200
Lower Sacramento Rd -Vintage Oaks to north end
1,701
3.75
4.00
15.50
K:\WP\DEV_SERV\LandscapeDistrict\Contract 2011.doc 3 03/02/2011
25
MAINTENANCE OF ASSESSMENT DISTRICT
Harney Lane —E/O Legacy Wy to east end
9,112
15.00
LANDSCAPE AREAS BASED ON WEEKLY SERVICE
2.00
BID PRICE -INDIVIDUAL ITEM PER WEEK
22.75
26
J2595
N/side Victor Rd. E/O Guild
PRUNING
22.50
6.25
8.00
8.00
M
Square
AS
WEED
LITTER
IRRIGATION
WEEKLY TOTAL
SITE
DESCRIPTION & LOCATION
Feet
NEEDED
CONTROL
PICKUP
MAINTENANCE
PER SITE
Lower Sacramento Road —Vintage Oaks to
AS
'WEED ,
L�TTfR
;IRRIGATION
3.75
3.75
4.00
4.00
15.50
23
T1210
south end
1,701
Lower Sacramento Road — Center median east
Vt/eekCyToYals
194 00'
130:00,
80 0.0
7600
4�9 84
3.75
3.75
4.00
4.00
15.50
2,394
25
T096
Harney Lane —E/O Legacy Wy to east end
9,112
15.00
3.75
2.00
2.00
22.75
26
J2595
N/side Victor Rd. E/O Guild
16,000
22.50
6.25
8.00
8.00
44.75
PRUNING
AS
'WEED ,
L�TTfR
;IRRIGATION
\ NEEDED
CONTROL
PICKUP
:M INTENA'
Vt/eekCyToYals
194 00'
130:00,
80 0.0
7600
4�9 84
ANNUALIZED COST BASED ON ONE VISIT PER WEEK (52 Weeks) GRAND TOTAL $24,949.60
RF=REVERSE FRONTAGE
ARTICLE V It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this
instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance
of the said terms of said proposal conflicting herewith.
K:\WP\DEV_SERV\LandscapeDistrict\Contract 201 1.doc 4 03/02/2011
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR
THIS CONTRACT IS JULY 1 ,2011 THROUGH JUNE 30,2012, AND THE CONTRACTOR
AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year first
written.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
a Municipal corporation
Konradt Bartlam
City Manager
Attest:
Randi Johl
City Clerk
Approved as to Form:
D. Stephen Schwabauer
City Attorney17n)
Dated:
2011
(Affix corporate seal if Corporation)
Telephone
Date
Date
Date
K:\WP\DEV_SERV\LandscapeDistrict\Contract 2011.doc 503/02/2011
RESOLUTION NO. 2011-54
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGERTO EXECUTE
CONTRACT FOR MAINTENANCE OF LODI CONSOLIDATED
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
NO. 2003-1, FISCAL YEAR 2011/12
------------------------------------------------------------------------
........................................................................
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 17, 2011, at
11:00 a.m., for the Maintenance of Lodi Consolidated Landscape Maintenance Assessment
District No. 2003-1, Fiscal Year 2011/12, described in the specifications therefore approved by
the City Council on March 2, 2011; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
TruGreen Landcare, LLC $ 24,949.60*
Commercial Environment Landscape $ 26,892.32*
Sycamore Landscaping Corp. $ 35,204.00
"Corrected Total
WHEREAS, staff recommends awarding the contract for the Maintenance of Lodi
Consolidated Landscape Maintenance Assessment District No. 2003-1, Fiscal Year 2011/12, to
the low bidder, TruGreen Landcare, LLC, of Rancho Cordova, California, in the amount of
$24,949.60.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute the contract for the Maintenance of Lodi Consolidated
Landscape Maintenance Assessment District No. 2003-1, Fiscal Year 2011/12, with the low
bidder, TruGreen Landcare, LLC, of Rancho Cordova, California, in the amount of $24,949.60.
Dated: April 20, 2011
------------------------------------------------------------------------
------------------------------------------------------------------------
hereby certify that Resolution No. 2011-54 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 20, 2011, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Katzakian, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS— Mounce
ABSTAIN: COUNCIL MEMBERS— None
&JOHL
City Clerk
2011-54