HomeMy WebLinkAboutAgenda Report - April 7, 2010 D-07AGENDA ITEM UMM7
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AGENDA TITLE: Adopt Resolution Approving Purchase of Telescopic Boom for Transit Vehicle
Maintenance Facilityfrom United Rentals, of Lodi ($54,827.27) and Appropriating
Grant Funds ($55,000)
MEETING DATE: April 7, 2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of a telescopic boom
for the Transit Vehicle Maintenance Facility from United Rentals,
of Lodi, in the amount of $54,827.27 and appropriating grant funds
in the amount of $55,000.
BACKGROUND INFORMATION: A boom is needed at the Transit Vehicle Maintenance Facility to
perform routine maintenance such as replacing lights, repairing
hose reels and accessing the HVAC system that are located in the
ceiling area of this facility, as in others around the City. The need
for this equipment is driven by its anticipated use at the Transit Vehicle Maintenance Facility (15 to 20
times per year), but it will also be used as needed at the Lodi Parking Structure and Multimodal Transit
facilities. The utility of this equipment is superiorto scissor lifts rented in the past because of its
articulating telescopic boom (see attached). The equipment operates on both gasoline and propane,
making it suitable for indoor and outdoor use. The boom and its trailer will be stored at the Transit
Shop. Certification and training of three employees is recommended but no change in employee
compensation is required. The expected life of this equipment is 15 years.
An alternative is to continue renting scissor lifts. The daily rental charge is approximately $225 per day
or $950 perweek, plus the cost to pickup and return the equipment. It is more cost effective to
purchase the boom than to continue renting.
Funding for this transit shop equipment is from Section 5307 federal funds (FFY 2004/05) and 20 percent
matching funds from Transit Development Act funds. These funds were not expended as planned on
capital needs in previous years and, in accordance with the Federal Transit Administration, will be returned
if not expended by September 2010. By buying this high-priority equipment to maintain the Transit
facilities, General Fund money will no longer be needed to cover rental expenses.
City staff recommendsthe purchase of this telescopic boom using the United States General Services
Administration (GSA) Cooperative Purchasing Program Contract No. GS -06F -0068R. The actual cost of
the boom is $54,827.27, including tax. Staff recommends appropriating $55,000 to cover contingencies.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by City Manager and City Council,
to use contracts that have been awarded by other public agencies, provided that their award was in
compliance with their formally -adopted bidding or negotiation procedures. Purchasingthe boom utilizing
the GSA Purchasing Program contract saves the City of Lodi money and time.
APPROVED:
Blair King, City M�n r
KAWMCOUNCIL\2010\TransitShopBoom.doc 3/30/2010
Adopt ResolutionApproving Purchase of Telescopic Boom for Transit Vehicle Maintenance Facility
from United Rentals, of Lodi ($54,827.27) and Appropriating Grant Funds ($55,000)
April 7, 2010
Page 2
FISCAL IMPACT: Purchase of the telescopic boom for the City's Transit Vehicle Maintenance
Facility will allow maintenance and repairs to be done more efficiently, cost
effectively, and safely.
FUNDING AVAILABLE: Requested Appropriation:
Federal Transit Administration (FTA) Funds (125079) $44,000 (80%)
Transportation DevelopmentAct (TDA) Funds (125079) $11,000 (20%)
Jordan Ayers
Deputy City Manager/Internal Services Director
4
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F. Wally S n elin
PublicWorks Director
Prepared by John Munoz, Facilities Supervisor
FWS/JPM/pmf
Attachment
cc: Dennis Callahan, Fleet and Facilities Manager
Paula Fernandez, Transportation Manager/Senior Traffic Engineer
Randy Laney, Fleet Supervisor
KAWMOUNCIU20107ransitShopBoom.doc 03/30/2010
SELF-PROPELLED ARTICULATING BOOMS I ELECTRIC
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RESOLUTION NO. 2010-37
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE OF TELESCOPIC BOOM AND FURTHER
APPROPRIATING FUNDS
WHEREAS, a telescopic boom is needed for the Municipal Service Center Transit
Vehicle Maintenance Facility; and
WHEREAS, the funding for the transit shop equipment is from Section 5307 Federal
funds (FFY 2004/05). These funds were not expended as planned in previous years and, in
accordance with the Federal Transit Administration, need to be expended by September 2010;
and
WHEREAS, staff recommends the purchase of this boom from United Rentals, of Lodi,
using the United States General Services Administration (GSA) Cooperative Purchasing
Program Contract No. GS -06F -0068R at a cost of $54,827.27. Staff recommends appropriating
$55,000 to cover contingencies; and
WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the
bidding process may be waived when it is advantageous for the City, with appropriate approval
by City Manager and City Council, to use contracts that have been awarded by other public
agencies, provided that their award was in compliance with their formally -adopted bidding or
negotiation procedures.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of a telescopic boom for the Transit Vehicle Maintenance Facility from
United Rentals, of Lodi, California, in the amount of $54,827.27, using the United States
General Services Administration (GSA) Cooperative Purchasing Program Contract
No. GS -06F -0068R; and
BE IT FURTHER RESOLVED that funds in the amount of $55,000 be appropriated from
Federal Transit Administration (FTA) and Transportation DevelopmentAct (TDA) funds.
Dated: April 7, 2010
I hereby certify that Resolution No. 2010-37 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 7, 2010, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS— None
RANDI JOHL
City Clerk
2010-37