HomeMy WebLinkAboutAgenda Report - April 6, 2011 C-15AGENDA ITEM COA45
&,% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Accept Improvements Under Contract for Municipal Service Center PBX
Replacement Project
MEETING DATE: April 6, 2011
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Accept improvements under contract for Municipal Service Center
PBX Replacement Project.
BACKGROUND INFORMATION: The project was awarded to AdvanTel Networks, Inc., of Sacramento,
on May 5, 2010, in the amount of $183,856.91. The contract has
been completed in substantial conformance with the plans and
specifications approved by City Council on February 3, 2010.
This project consisted of replacing the Municipal Service Center (MSC) PBX with a new Voice Over
Internet Protocol (VOIP) system to provide expanded phone system capabilities and to provide pathways
for technology-based communications throughout the MSC complex. Facilities served by the existing MSC
PBX include: Public Works, Transit Vehicle Maintenance Facility, Warehouse, Animal Services and
Electric Utility Department.
There were two change orders for this project. Change Order No. 1 was for an upgrade in network
switches to 24 -port and 8 -port GB POE switches requested by the Information System Department
($8,643.09). Change Order No. 2 was for work related to providing new fiber optic cable between the
Public Works Administration building and the Animal Services building, so the new VOIP system would
provide proper service to the Animal Services Facility and the MSC Kettleman Lane gate ($6,992.02).
The total cost of project change orders is $15,635.11. The cost of the change orders is eight percent of
the original contract. The total final contract is $199,492.02. Change order costs were paid by the
project contingency and previously -budgeted funds.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: There will be a decrease of maintenance and repair costs due to the new
system.
FUNDING AVAILABLE: Electric Utility (161) $50,000,000
Water Utility (181) $50,000,000
Wastewater Utility (17 1) $50,000,000
Transit (1250) $50,000,000
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F. Wally delin
PublicWorks Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
APPROVED:
Konra artlam, City Manager
KAWP\PROJECTS MISMMSC PBX ReplacementProjecACAccept MSC PBX ReplacementProject.doc 3/14/2011