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Home My WebLink AboutAgenda Report - April 6, 2011 C-09AGENDA ITEM C 0 CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for Municipal Service Center Parking Lot Improvement Project with A.M. Stephens Construction Company, Inc., of Lodi ($183,456.85) and Appropriating Funds ($91,000) MEETING DATE: April 6, 2011 PREPARED BY: PublicWorks Director RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contractfor Municipal Service Center parking lot improvement project with A.M. Stephens Construction Company, Inc., of Lodi, in the amount of $183,456.85 and appropriating funds in the amount of $91,000. BACKGROUND INFORMATION: This project consists of reconstructing the Municipal Service Center (MSC) parking lot by removing the existing asphalt and replacing it with new asphalt (Exhibit A). This project will complete the reconstruction of the parking areas at the MSC that was begun with the construction of the new Transit Shop and secured -entry faci I ities. This project follows other recently -completed work, including the decommissioning of the old shop, replacement of the PBX communicationsfacilities, and construction of new communications and electrical conduits across the MSC yard. This projectwas included in the adopted Fiscal Year 2010/11 Capital Improvement Plan, but an additional appropriation of $91,000 is needed to cover costs for expanded scope of construction, engineering, construction inspection and contingencies. The budget appropriation for the projectwas $130,000. The total project cost is estimated to be $221,000. The project costs are jointly funded by Measure K, Water Capital, Wastewater Capital, and Electric Utility Capital. Plans and specifications for this projectwere approved on February 16, 2011. The City received the following 12 bids for this project on March 16, 2011. Bidder Location Bid Engineer's Estimate $185,455.00 A.M. Stephens Construction Lodi $183,456.85 Sierra Asphalt Rancho Cordova $184,474.75 Galedrige Construction Alviso $194,091.80 Knife River Construction Stockton $194,326.00 B&BAsphalt, Inc. Sacramento $196,549.00 Martin General Engineering Rancho Cordova $200,351.00 Granite Construction Stockton $208,306.00 JB Bostick Company Roseville $208,816.37 MCI Engineering Stockton $217,112.50 Robert Burns Construction Stockton $217,233.90 George Reed Construction Modesto $219,518.75 Dryco Construction Fremont $228,801.91 APPROVED: ztt�Z� onradt Bartlam, ity Manager K:\WP\PROJECTSWIISC\MSC Parking Lot\CAward.doc 3/23/2011 Adopt Resolution Authorizing City Manager to Execute Contract for Municipal Service Center Parking Lot Improvement Project with A.M. Stephens Construction Company, Inc., of Lodi ($183,456.85) and Appropriating Funds ($91,000) April 6, 2011 Page 2 FISCAL IMPACT: There will be a decrease in pavement repair costs at the MSC. FUNDING AVAILABLE: Requested Appropriation: Measure K Maintenance Fund (325): $16,150 Water Capital Fund (181): $23,060 Wastewater Capital Fund (171): $23,060 Electric Capital Fund (161): $28,730 Total: $91,000 C-Afz;-� Jordan Ayers Deputy City Manager/Internal Lrxirp; Director Eli et A. Kirkley F. Wally Sa e n Electric Utility Director Public Works Director Prepared by Lyman Chang, Senior Civil Engineer FWS/LC/pmf Attachment cc: Deputy PublicWorks Director— Utilities Electric Utility Director Senior Civil EngineerChang K:\WIRTROJECTSWISC\MSC Parking Lot\CAward.doc 3/17/2011 •Exhibit A '• CITY OF LODI MSC Parking Lot • PUBLIC WORKS DEPARTMENT ` Reconstruction J ..\ r ...\ 3 ............. ..............._ .................. ....... •+ ..... ..... _...... ._......... ..Y`^.. ............. .................. ................. s3 r . . ...�.. GAly :WAREHOUSE::::.-::.- ............::._.... -:::.....• ............... _.._....._... .._...... _................. ........ .................. ..................................... ................. % .:.. S ................. ........... ....... . ._._._. \— —i \ ' LORUNG DOUf T T I� Tl- cl ..Atter-17 L 17 L I�`:'; � �..... KOFU PARK PARKING LOT 1I L Lb,. `-. LI...lw L J L U j L ll lu II P�,k fi.Y ✓' .x -x I�ENG OFSUDE GRIE �CONG BLRS� YIR A A cr�4� I v Is _--p :AILER J EEcvu r \\cNG rauR — �,\�\-� � \ OTEL LW o \� GARAGE \ R xR \ \\ \ 0 GREA9 :RIE NEYLOCKSOX SUU] 6F \\\\\UBLIC\\ORKS\ � -\\\\\ 1 � - :W \ \W D \:.Nf IRR D@11RDL B0X - ......... BUIWNG J RRF G�$ \��\ \_ O .... ..... � .. 1RRNHfbPLER mumrl I E�.1 wx x!— ELEC LHPRGER G -VETE J: ...... _ ............. i I: ...e 0 :ISI ANIMAL \ \S7ELER o L \ `\ p ... �....... �:.�: If Ow �WRTER SINRGFi� BINIPB 6 LOVFHED PNUDN; ....'.�''............ I ......... .._.......... _. PROPOSED PARKING LOT IMPROVEMENT I K:\CADD\PROJECTS\2010\010D002\010D002.dwg, MSC- C2 (2), 07/21/201(1:00:08 PM MUNICIPAL SERVICE CENTER (MSC) PARKING LOT IMPROVEMENTS CONTRACT 1331 South Ham Lane CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and A.M. STEPHENS CONSTRUCTION COMPANY, INC., herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents, which are filed in the Public Works Department and which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 2002 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, CONTRACTLOC 1 03/16/2011 and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to reconstruct the Municipal Service Center (MSC) parking lot with asphalt concrete, all as shown on the plans and specifications for "Municipal Service Center (MSC) Parking Lot Improvements". TOTAL $ 183,456.85 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured Contract. DOC 2 03/16/11 CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1. Pavement Removal SF 55,670 $ 0.24 $ 13,360.80 2. Storm Water Pollution Control Plan LS 1 $ 3,000.00 $ 3,000.00 3. Compact Original Ground SF 55,670 $ 0.22 $ 12,247.40 4. Asphalt Concrete Ton 1,649 $ 78.85 $ 130,023.65 5. Adjust Manhole Frame and Cover to Grade EA 1 $ 600.00 $ 600.00 6. Adjust Water Valve Frame and Cover to Grade EA 5 $ 295.00 $ 1,475.00 7. Adjust Water Meter Box to Grade EA 7 $ 265.00 $ 1,855.00 8. Adjust Sewer Clean Out to Grade EA 1 $ 295.00 $ 295.00 9. Install City -Furnished Traffic Loops LS 1 $ 1,600.00 $ 1,600.00 10. Install Storm Water Interceptor EA 1 $ 19,000.00 $ 19,000.00 TOTAL $ 183,456.85 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured Contract. DOC 2 03/16/11 against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 20 WORKING DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLEAND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI By: Konradt Bartlam City Manager By: Date: Title (CORPORATE SEAL) Attest: City Clerk Approved As To Form 113-.S-t4phin Schwabauer City Attorney Contract. DOC 03116111 1. AA# 2. JV# z � TO: Internal Services Dept. - Budget Division 3. FROM: Rebecca Areida-Yadav 15. DATE: 03/24/2011 4. DEPARTMENT/DIVISION: Public Works 'lease provide a description of the project, the total cost of the project, as well as justification for the equested adjustment. If you need more space, use an additional sheet and attach to this form. ;ontract with A.M. Stephens for the Municipal Service Center parking lot improvement project. Appropriation request ncludes contract amount, engineering, construction inspection and contingencies. Council has authorized the appropriation adjustment, complete the following: Ileeting Date: Res No: Attach copy of resolution to this form. )epartment Head Signature: ager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. 325 3205 Fund Balance $ 16,150.00 SOURCE OF 181 3205 Fund Balance $ 23,060.00 FINANCING 171 3205 Fund Balance $ 23,060.00 161 3205 Fund Balance $ 28,730.00 B. USE OF FINANCING j 325 325357 7720 MSC Reconstruct Pavement 16 150.00 181 18135.7 1825.1200 MSC Reconstruct Pavement 23 060.00 171 171357 1825.1200 MSC Reconstruct Pavement 161 L 161357 1825.1200 MSC Reconstruct Pavement $ 23 060.00 28 730.00 I i 'lease provide a description of the project, the total cost of the project, as well as justification for the equested adjustment. If you need more space, use an additional sheet and attach to this form. ;ontract with A.M. Stephens for the Municipal Service Center parking lot improvement project. Appropriation request ncludes contract amount, engineering, construction inspection and contingencies. Council has authorized the appropriation adjustment, complete the following: Ileeting Date: Res No: Attach copy of resolution to this form. )epartment Head Signature: ager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2011-45 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT FOR THE MUNICIPAL SERVICE CENTER PARKING LOT IMPROVEMENT PROJECT AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on March 16, 2011, at 11:00 a.m., for the Municipal Service Center Parking Lot Improvement Project described in the plans and specifications therefore approved by the City Council on February 16, 2011; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid A.M. Stephens Construction $183,456.85 Sierra Asphalt $184,474.75 Galedrige Construction $194,091.80 Knife River Construction $194,326.00 B&BAsphalt, Inc. $196,549.00 Martin General Engineering $200,351.00 Granite Construction $208,306.00 JB Bostick Company $208,816.37 MCI Engineering $217,112.50 Robert Bums Construction $217,233.90 George Reed Construction $219,518.75 Dryco Construction $228,801.91 WHEREAS, staff recommends awarding the contract for the Municipal Service Center Parking Lot Improvement Project to the low bidder, A.M. Stephens Construction Company, Inc., of Lodi, California, in the amount of $183,456.85. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract for the Municipal Service Center Parking Lot Improvement Project with the low bidder, A.M. Stephens Construction Company, Inc., of Lodi, California, in the amount of $183,456.85; and BE IT FURTHER RESOLVED that funds in the amount of $91,000 be appropriated from Measure K Maintenance Fund, Water Capital Fund, Wastewater Capital Fund, and Electric Capital Fund for this project. Dated: April 6, 2011 ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- hereby certify that Resolution No. 2011-45 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 6, 2011, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Katzakian, Mounce, Nakanishi, and MayorJohnson NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS—None RANDIJOHL City Clerk 2011-45