HomeMy WebLinkAboutAgenda Report - April 6, 2011 C-0610
AGENDA ITEM C`#
'• CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Rejecting Non-ResponsiveBid from Advanced Striping and
Equipment, of Douglasville, Georgia, and Authorizing Purchase of Thermoplastic
Equipment Trailer with Pre -Melting Kettlesfrom Mark Rite Lines Equipment
Company, of Billings, Montana ($58,052.92)
MEETING DATE: April 6, 2011
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt resolution rejecting non-responsive bid from Advanced
Striping and Equipment, of Douglasville, Georgia, and authorizing
the purchase of a thermoplastic equipment trailer with pre -melting
kettlesfrom Mark Rite Lines Equipment Company, of Billings,
Montana, in the amount of $58,052.92.
BACKGROUND INFORMATION: Specifications for the thermoplastic equipment trailer with
pre -melting kettles were approved on February 16, 2011. The City
received the following three sealed bids on March 3, 2011:
Bidder
Engineer's Estimate
Location
Mark Rite Lines Equipment Company Billings, MT
Traffic Control Services, Inc. Sacramento, CA
Advanced Striping Equipment Douglasville, GA
'Corrected total
Bid
$60,000.00
$58,052.92
NO BID
$44,270.11
Mark Rite Lines Equipment Company submitted a bid for $58,052.92, which meets the specifications and
is less than the estimated price.
This equipment will be used to apply pavement markings such as stop, slow, speed limits, arrows, and
limited lane lines. This equipment is not designed to apply miles of lane lines marking, as this work is
most cost-effectively bid out to contractors.
Staff recommends rejecting the low bid from Advanced Striping Equipment. The bid submitted by
Advanced Striping Equipment contained mathematical errors and was determined non-responsive due to
various items not conforming to the specifications. Key non -conforming items included on the bid are:
12,000 gross -vehicle -weight trailer (specified 14,000), 13 -horsepower liquid petroleum gasoline engine
(specified 21 -horsepower diesel), 6,000 -pound axle (specified 7,000), and permanently -mounted tanks
(tanks and power plant were specified to be skid -mounted).
FISCAL IMPACT: Purchase of this equipment will allow a more efficient use of staff time, provide
for more legible and longer -lasting traffic markings and reduce City liability.
APPROVED:
KAWMCOUNCIU2011 WwardThermoplasticEquip.doc
Konradt artlam, i Manager
3/29/2011
Adopt Resolution Rejecting Non -Responsive Bid from Advanced Striping and Equipment, of Douglasville,
Georgia, and Authorizing Purchase of Thermoplastic Equipment Trailer with Pre -Melting Kettlesfrom
Mark Rite Lines Equipment Company, of Billings, Montana ($58,052.92)
April 6, 2011
Page 2
FUNDING AVAILABLE: Measure K Street Vehicle Replacement Fund (3251201): $58,052.92
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally 766delin
PublicWorks Director
Prepared by Curt Juran, Streets and Drainage Superintendent
FWS/CJ/pmf
cc: Deputy PublicWorks Director— Utilities
Fleet and Facilities Manager
K:\WP\COUNCIL\2011\AwardThermoplasticEquip.doc 311412011
RESOLUTION NO. 2011-42
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING NOW
RESPONSIVE BID AND AUTHORIZING PURCHASE OF THERMOPLASTIC
EQUIPMENT TRAILER WITH PRE -MELTING KETTLES FROM THE
LOWEST RESPONSIBLE BIDDER
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 3, 2011, at
11:00 a.m., for a thermoplastic equipment trailer with pre -melting kettles described in the
specifications therefore approved by the City Council on February 16,2011; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Advanced Striping Equipment $44,270.11*
Mark Rite Lines Equipment Company $58,052.92
Traffic Control Services, Inc. NO BID
* Corrected total/Non-responsive Bid
WHEREAS, Advanced Striping Equipment, of Douglasville, Georgia, submitted a bid that
contained mathematical errors and was determined non-responsive due to various items not
conforming to the specifications; and
WHEREAS, staff recommends rejecting the bid from Advanced Striping Equipment, of
Douglasville, Georgia, and purchasing the thermoplastic equipment trailer with pre -melting
kettles from the lowest responsive bidder, Mark Rite Lines Equipment Company, of Billings,
Montana, in the amount of $58,052.92.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject
the bid from Advanced Striping Equipment, of Douglasville, Georgia, and authorize the
purchase of the thermoplastic equipment trailer with pre -melting kettles from the lowest
responsive bidder, Mark Rite Lines Equipment Company, of Billings, Montana, in the amount of
$58,052.92.
Dated: April 6, 2011
I hereby certify that Resolution No. 2011-42 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 6, 2011, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
L
City Clerk
2011-42