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HomeMy WebLinkAboutAgenda Report - March 17, 2010 D-11i I AGENDA ITEM �� CITY OF LODI COUNCIL COMMUNICATION . 7M AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Citywide Records in Accordance with the Government Code and the City's Records Management Policy MEETING DATE: March 17,2010 PREPARED BY: RandiJohl, City Clerk RECOMMENDED ACTION: Adopt resolution authorizing the destruction of certain Citywide records in accordance with the Government Code and the City's Records Management Policy. BACKGROUND INFORMATION: Section 34090 of the California Government Code provides for the destruction of certain City records with the approval of the legislative body by resolution and the written consent of the City Attorney. The City Clerk's office coordinated and compiled a listing of Citywide records to be destroyed from the various departments pursuantto the City's Records Management Program and Policy (2007), which specifically provides for the annual destruction of said records in accordance with the Secretary of State's Records Retention Guidelines. FISCAL IMPACT: None FUNDING AVAILABLE: Not applicable. Attachments Randi oh City Clerk APPROVED: Blai ity Manager N:\Administradon\CLERK\Council\COUNCOM\records destruction2010.doc RESOLUTION NO. 2010-29 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: 1. The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: March 17, 2010 hereby certify that Resolution No. 2010-29 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 17, 2010, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and Mayor Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None KITILI�1 City of Lodi 1EXHiBIT AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordancewith the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if applicable retained in the archives_ Documents involved in litigation or wending audit will not be destroyed Department: Police Date: January 29, 2010 Total No. of Pages: Proposed Destruction Date: March, 201 Q Mar h, Division: Support Services Prepared By: Lt. Chris Piombo Signature: v, Record Series Title (Same as Retention Schedule) Dates of Records From and To Storage Location Box No. Admin/Internal Investigations +5 years from closure date Investigations Lt. filing cabinet Background Investigations not hired +2 years from closure date Investigations Lt. filing cabinet Department Hea : Date: / ZZ -../cam City Clerk: Date: 2 �� Consent is hereby given to destroy the above -listed records: *City Attorney:_} Date: I O X16 Destruction Completed By: Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies CityAttorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordancewith the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if aj2plicable. retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Division: Administration Record Series Title (Same as Retention Schedule) Prepared By: Julie Wall Dates of Records From and To Date arc 2010 signature: 0 A.,. Storage Cocatron Box No. Employee Time Cards an related payroll records. +3 yrs from closure date riorto 2007 InvestigationsStorage Room f Department Hea Date: City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney: Date: Destruction Completed By: Printed Name c3ignature Date Attachment A - Form 4 (Authority to Destroy Records) Signature certifies a CityAttomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if applicable. retained in the archives. Documents involved in litigation or pending audit will not be destroved. Department: Date: Total No. of Pages: Proposed Destruction I' ate: March, 2010 Division: Prepared By: H. Kirschenmarr t !KIP Record Series Title Dates of Records %%%W WEAN19th (same as Retention Schedule) i Wiom a"Iral I I ®- . _ "I, 117! L] City Clerk: Consent is hereby given to *City Attomey. Destruction Completed By: cabinets date old '2007' the above -listed records: Date:./—,Z46;/ J Date: Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a CityAttomey assessmentthat records are not relevant to existing or anticipated litigation. City cf Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City cf Lod Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of, Department: Police Date: February 3, 2010 Total No. of Pages: Proposed Destructiom Date: March, 2010 Division: Records Prepared By: H. Kirschenman Si a e e�/�t Dates of Records Storage Location + From and To Record Series Title Same as Retention Schedule Arrest/Booking Sheets +6 yrs from closure date old `2003' Records Cabinets Department Head: --' ' Date: _ _? � ✓ Consent is hereby given to destroy the 1 *City Attorney: r7 U Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) `Signature certifiesa CityAttomey assessmentthat records are not relevant to exisfingor anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if applicable. retained in the archives. Documents involved in liddation oraendinn audit will notbe desfroved. Department: Internal Services Date: January25, 2010 Total No. of Pages: 13 Proposed Destruction boxes Date: TBD Division: Risk Management Prepared By: Janet Hamilton Signature:/" Record Series Title Same as Retention Schedule Dates of Records From and To Storage Loc on Box No. U Public Safety gidg. & { 1 - 1 i4 -Parking Structure i Public Safety Uldg, & 15-16 Parkirw Structure , Parking Structure 17-19 Parking Structure 20 Claims, Damage; CL 5 GC34090; GC25105.5 Priorto 2005 Invoices; AU + 2 GC34090; Prior to 2005 Incident Reports; CL + 7 Prior to 2003 Account transfers; AU + 2 GC34090 Prior to 2005 Department Head- Date: 3 1 v -- ,,I. 1. City Clerk: Date: aZ " I U Consent is hereby given to destroy the above -listed records: .�. X. 6W251- aw i ta Destruction Completed By: Printed Name Signature Date Attachment — Form 4 (Authority to Destroy Records) *Signaturecertifies a CifyAttomey assessment thatrecords are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of epa men : a e: o a o. o ages: Proposed Destruction City Clerk 1/29/10 Date: IRS, Division: Prepared By: Corina Farnsworth __i_ _ Elections & O rations Signatp Dates Records Storage ocat_!TrLle�� RecordSeries Title (Same as Retention Schedule) From and To City Council Calendars and City 2007 and prior City Clerk's Office Council/City Clerk Travel City Council and City Clerk's 2007 and prior City Clerk's Office Office general correspondence City Council meeting packets 2007 and prior City Clerk Vault (NOTE: These records have been scanned, indexed, and are accessible in the CiVs e-recordssystem) Shirtsleeve Session meeting 2007 and prior City Clerk Vault packets (NOTE: These records have been scanned, indexed, and are accessible in = r City Clerk's Office r City Clerk's Vault r City Clerk's Office r C.ity Clark'_e nffir.P Administration/Campaign 2004 and prior City Clerk Vault Stateme nts and Conflict of Interest Candidate Statements 2005 and nrlo I Cly Clerk Vault City Clerk Vault Nomination Papers2004 and prior Department Head: Date: City Clerk: Date: Consent is hereby given to destrpy the above -listed records: *City Attorney: Date; Destruction Completed By: AnteNameSignature Date Attachment — Form 4 (Authority to Destroy Records) Signature certifies a City Attorney assessment that records are not relevantto existing or anticipated litigation. City of Lodi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attomey, these records wil be propedydestroyed/disposed of. Department: Fire Date: 1/15/2010 Total No. of Pages: 1 Proposed Destruction Date: TBD Division: Administration Prepared By: Linda Hoover TSignature: .! , v _t,t t �m f ) V1 v'�p�c+v "PoxxJ Record Series Title Same as Retention Schedule Dates Records From and To Storage Location o.iV Accts. Payable Invoices/Copies 7/1/06 —6 Fire Admin. 1 Claim Vouchers/Copies 7/1/05 —6/30107 Fire Admin. 2 Correspondence 7/1/05-6/30/07 Fire Admin. 2 ExpendableTrust/Copies 7/1/05-6/30/07 Fire Admin. 2 Expenditure/Transaction Analysis Re orts/Co ies 7/1/05-6/30/07 Fire Admin. 2 FLSA/Copies 7/1/05 —6/30/07 Fire Admin. 2 Leave Balances/Copies 7/4/05-7/1/07 Fire Admin. 2 Minutes/Copies 7/1/05-6/30/07 Fire Admin. 2 Performance Incentive Bonus/Copies 2005& 2006 Fire Admin. 2 Purchase Orders/Copies 7/1/05-6/30/07 Fire Admin. 2 Strike Team Reimbursements 2005& 2006 Fire Admin. 2 SupplyOrder Requests/Cpies 7/1/06-6/30/07 Fire Admin. 2 Time -Off Requests 2006 Fire Admin. 2 Uniform Allowance/Copies 2004-2006 FireAdmin. 2 Department Head: 4 L /� City Clerk: 211-140- Consent 0 Consent is hereb given to destroy the above -listed records: *City Attorney: Date:E� j Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authorityto Destroy Records) *Signature cerdfiesa UyAttorney assessmentthat records are not relevant to existing or anticipated litlgation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properlydestroyed/disposed of. Department: Fire Date: 1/15/10 Total No. of Pages: I Proposed Destruction Date_ T% Division: Prevention Prepared By: Carl Shates Signat : < Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location goy No. Apartment Inspectionlcopies 2007,2008 Fire Prevention 1 Auth. to connect utilities/copies 2006,2007,2008 Fire Prevention 1 Candle Permitslcopies 2007,2008 Fire Prevention I Fire Works Permit/copies 2006,2007,2008 Fire Prevention 1 Letters of transmittal/copies 2006,2007, 2008 Fire Prevention 1 Permit fees deposit receipt copies 2006,2007 Fire Prevention 1 Requestsfor Inspection 2006,2007,2008 Fire Prevention 1 Special program requests 2008 Fire Prevention 1 Weed abatement 2006,2007 Fire Prevention 1 Knox box authorization form 12008 Fire Prevention 1 Departm Date: 1 v a City Clerk -::I Date: 10 Consent is hereby given to destroy the above -listed records: i. *City Attorne . ___ Date: S11OW i Destruction Completed By: AttachmentA — Form 4 (Authorityto Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipafedtifigation. City cf Lodi A TO V LET )% The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these recordswill be properly destroyed/disposed of. Department: Internal Services Date: 1/15/10 Total No. of Pages: 1 1 Proposed Destruction ,gate: IT Division: Finance Prepared By: GailGlissman Signature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Location Box No. Business Tax Applications 1 2004 Finance Basement CIS Daily Postings& Journals July 2003 —June 2004 Finance Basement Service Orders/utility Contract July 2003 —June 2004 Finance Basement Correspondence Julv 2005 —June 2006 Finance Basement. Deposit Refunds July 2003 - June 2004 Finance Basement Enforcement Technology Parking Balancing Reports July 2003 —June 2004 Finance Basement Lodi Downtown Business Partnership Collections July 2003 —June 2004 Finance Basement Miscellaneous Receivables July 2003 —June 2004 Finance Basement Returned Checks July 2005 —June 2006 Finance Basement Pet License Atmlications July 2003 — June 2004 Finance Basement Department Head: "q •" Date: 111,51110 City Clerk: Date: 24 o Consent is hereby given to destroy the above -listed records: *City Attorney: EE_Date: Destruction Completed By: Attachment — Form 4 (Authorityto Destroy Records) *Signaturecer6fies a CityAttorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature cerdfiesa CityAttorneyassessment(hat records are not relevant to existing orandicipatedfitigafion. City of Lodi AU ( T1 a ETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City cf Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documentswill be reviewed for historicalvalue and. ifarmlicable. retained in the archives. Documents involvedin litigation orpending audit will not be desfroved. Department: Internal Services Date:1/6/2010 Total No. of Pages: Proposed Destruction Date: TOO Division: Financial Services Accounting Prep d g� Signature: Dates of($ cords Storage Location Box No. From and To Record Series Title Same as Retention Schedule Next Step/Leave Balance 2007-08 Basement Payroll Edit Registers ' Payroll Journal Detail Payroll Integrity Reports " Payroll Voucher Detail Pavroll Check Reaisters Wage Attachment Report " Overtime Cards 2005-06 " Accounts Payable Final Post 2007-08 " Accounts Payable Payment Register " Accounts Payable Payment Group " Accounts Payable Cash Requirements Accounts Payable Posting Edit Accounts Pavable Edit Report Collectors Daily Reports " Misc Journal Entries 2004-05 " Wire Transfers 2006 Inventory 2007-08 -- Department Head:_ `2 .-�°-;-�c Date: //I 0 City Clerk_ Date: \ � -,,j Consent is herTbt'to d too the above -listed records: *City Attorney:Date:1 Attachment A — Form 4�iuthority to Destroy Records) 'Signature certifies a CityAttomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signaturecertifies a QtyAttome y assessment that records are not relevant to existing or anticipatedlitigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City cif Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properlydestroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation orpendina audit will not be destroyed. Department: Administration Date. Mardi 1,2010 Trial No. of Pages: Proposed Destruction Date: Division: City Attorney Prepared By: Peggy Nicolini Signature: Record Series Tide (Same as Retention Schedule) Dates of Records and To Storage Location Box No. Litigation Files 2005 2005 Vault Litigation Files 2006 2006 Vault Litigation Files 2007 2007 Vault Litigation Files 2008 2008 Vault Misc. Correspondence Files Vault Pitchess Files 2004-2008 Vault Misc. Litigation (Dog Bites, contractor, LMC Violations 2005-2008 Vault I Dep; City Consent is *City Attor Date: March 1, 2010 Date:6 1C) hereb given to destroy t e above -listed records: ney: Date: Flo Destruction Completed 1�1: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) { 'Signature certifies a CityAttomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Proceduresand with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation orpendina audit will not be destroved. Department: Police Date: 03/04/10 Total No. of Pages: Proposed Destruction Date: 03110 Division: Investigations Prepared By: Lt. Chris Piombo Signature: fx'. Lam, Dates of Records — Storage Location Box No. From and To Record Series Title (Same as Retention Schedule) Asset Forfeiture Investigations +2 yrs. from closure date Special Investigations cabinet Informant Files +10 yrs. from termination date SIU cabinet 290 P.C. program manager file cabinet- SJU Registration Files, Arson, Sex, and Narcotics Lie of registrant Field Interview Cards +2 yrs. from closure date SIU filing cabinet Department H Date: OY0410 City Clerk: Date: 3g -O Consent is hereb n to des above -listed records. *City Attorn i Date: �l Ca Destruction Completed By: Printed Name Signature Date Attachment A – Form 4 (Authorityto Destroy Records) 'Signature certifies CityAttorney assessmentthat records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent cf the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: Police Date: March 9,2010 Total No. of Pages: Proposed Destruction Date: Mareb, 2010 Division: Administration Prepared By: S. Meyers Signature: Dates of Records Storage Location o Box No. Frcmand To Record Series Title Same as Retention Schedule) Background Investigations and Employment Records of previous employees who have left employment'with the Cit — including Retirees. +5 yrs from closure date (priorto 2005) Administration personnelfiling cabinet Background Investigations and Employment Records of previous employees who were terminated. +10 yrs from closure date (prior to 2000) Administration personnel filing cabinet ( 4)d, Department Head:Date: City Clerk: Date: 8 IO Consent is hereby given to destrov the above -listed records: *City Attorney.. Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a CityAttomey assessment that records are not relevant to existing or anticipated litigation. City cf Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent cf the Department Head, and upon written approval cf the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Nofe: Documenfs will be reviewed forhistorical value and. {fapplicable, retained in the archives. Documents involved in litigation orpending audit will not be desfroved. Department: Date: Total No. of Pages: Proposed Destruction Public Works January28,2010 4 Date: TBD Division: Signatur . Administration/Engineering Record Series Title Storage Location Sox No Sameas Retention Schedule From and To Annual Reports (Adm-R&S) 1979-1989 City Hall 1 CD MADE OF THIS FILE BEFORE DESTRUCTION Business Expense Report& Claim 1996-1999 City Hall 1 Vouchers 1996-1999 FIN -C Material Safety Data Sheets (H&S-S) 1986-1990 City Hall 1 Worker Injury Reports (1999) 1999 City Hall 1 H&S-S Budget Reduction/Revenue 1992/2002 City Hall Enhancement Suggestions (PERS-M) CD MADE OF THIS FILE BEFORE DESTRUCTION Catch Basin Newsletter(PERS-M) 1980-1996- City Hall 1 CD MADE OF THIS FILE BEFORE DESTRUCTION Community Service Workers 1995 City Hall 1 PERS-M Defensive Driver Training (PERS-M) 1988-1996 City Hall 1 Education/i-raining CMD (2000) 2000 City Hall 1 PERS-M Education/Training CMD (1997-1999) 1997-1999 City Hall 1 PERS-M FacilityTours (PERS-M) 1994 City Hall 1 Hepatitis B Vaccinations (1994) 4994 City Half 1 PERS-M Public Works Baseball (PERS-M) 1996 City Hall 1 Armory Park Improvements((PR-P) 1998 City Hall 2 Armory Park/Softball Complex Field 2001 City Hall 2 Lighting, 333 N. Washington St./ 401 N. Stockton Street (P P) Blakely Park Fence Improvements, 1997 City Hall 2 1040 S. Stockton Street (CDBG) ',PR -P) <ofu Park Concrete Ramp, 1145 1997 City Hall 2 -lam Lane PR -P -egion Park Improvements(CDBG 1996 City Hall 2 =unds) PR -P Attachment A — Form 4 (Authority to Destroy Records) `Signature certifies a CityAffomey assessment that records are not relevant to existing or anficipafed litigation. City cf Lodi Record Series Title Dates of Records storage Location I Box No. (Same as Retention Schedule) From and To Lodi Lake Nature Trail (Fed Funds) 1995-1996 City Hall 2 PR -P Lodi Lake South Playground 1998 City Hall 3 Improvements, 1101 W. Turner Road PR -P Lodi Lake Wading Pool, 1101 W. 1998-1999 City Hall 3 Turner Road (PR -P) Van Buskirk Park Improvements 1997-1998 City Hal 3 CDBG PRS 1996 Handicap Ramp RetrofitProject 1996 City Hall 3 (Various Locations) (CDBG) (PR -ST) 1998 Handicap Ramp Retrofit Project 1998 City Hall 3 (Various Locations) (CDBG) (PR -ST Asphalt Concrete Overlay, Slurry 1997-1998 City Hall 3 Seal and Striping for Hutchins Street (Kettleman Lane to Hamey Lane) Federal Project PR -ST Asphalt Concrete Overlay, Slurry 1997-19983 City Hall 3 Seal and Striping for Hutchins Street (Kettleman Lane to Harney Lane) (Federal Project) DBE Information PR -S Church Street Improvements, 1991-1992 City Hall 4 Century Blvd. to Kettleman Lane Award to Final PR -ST Church Street Improvements, 1990-1991 City Hall 4 Century Blvd. to Kettleman Lane Pre -Bid to Award PR -ST Elm Street Improvements (Church 2000-2005 City Hall 4 Street to Sacramento Street) (PR -ST Elm Street Reconstruction and Bike 1998-2000 City Hall 4 Lane Striping, Hutchins Street to Lower Sacramento Road PR -ST Elm Street Reconstruction and Bike 1998-2000 City Hall 4 Lane Striping, Hutchins Street to Lower Sacramento Road. DBE Information PR -ST Hutchins Street Striping & Bike 1995-1998 City Hall 4 Lanes, Kettlemanl-aneto Lodi Ave. — DBE Federal Funds PR -ST Mills Avenue Overlay, Tokay Streetto 1994 City Hall 4 Vine Street Federal Funds PR -ST Sacramento Street — Street 1995 City Hall 4 Reconstruction, Park Streetto Vine Street Federal) Funded PR -ST Stockton Street Improvements 19841990 City Hall 4 (Kettleman Lane to Vine Street) 'PR -ST) Stockton Street Improvements (Vine 1986 City Hall 5 Street to Tokay Street) (PR -ST Stockton Street Right of Way, Craig 1987 City Hall 5 -lubbard Correspondence PR -ST Stockton Street Right of Way 1979-1985 City Hall 5 Kettleman Lane to Lodi Avenue) PR -ST Stockton Street Right of Way (Title 1982-1986 City Hall 5 Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies City Attorney assessment that records are not relevant to existing or anticipatedlltigation. City of Lodi Record Series I itie Dateso ecor s Box No. (Same s R tion S I F o - 5 1990 Kettleman Lane —Lodi FAU MY 314(l) (PR -ST) Stockton Street Widening, EIR, 1978- 1978-1981 City Hall 5 1981 Kettleman Lane — Lodi FAU MY 314 0) PR -ST Street Overlays, Ham Lane, Hutchins 1986 City Hall 5 Street Turner Road (PR -ST) DBCP Treatment Design (PR -W) 1990-1992 City Hall 6 Granular Activated Carbon Filter 1998-2001 City Hall 6 Systems for Wells 18 & 20 PR -W Motor Control Center for Water Well 1996 City Hall 6 4R 1215 Thurman Street PR -W Standby Generators for WaterWell & 1995-1997 City Hall 6 Storm Drain Pumping Station Sites 7, 9 & 16 PR -W Well 26 Well Drilling, 1020 2000 City Hall 7 Brid etowne Drive PR - City Hall Addition, 19891991 City Hall 7 Communication/Data System PR -M City Hall Expansion Construction 19891990 City Hall 7 Mana ement PR -M Citv Hall Expansion Study 1985-86 City Hall 7 (Completed 1985 City Hall Window Coverings (PR -M) 1996 City Hall 7 Civic Center Improvements (Phase 1), 1994-1996 City Hall 7 City Hall Annex, Camegie Basement PR -M Civic Center Improvements, Five 1994-1996 City Hall 7 Portable Trailers Phase I PR -M Five Mid -Size Paratransit Buses 1994 City Hall 8 Hutchins ree quare Community 1996 City Hall 8 Center Southeast Parking Lot Expansion PR -M Hutchins Street Square Senior 1987-1992 City Hall 8 Comofex, File#1, Contract& Correspondence PR -M Jail Painting& Plumbing Retrofit, 1993-1994 City Hall 8 230 W. Elm Street PR -M Ubrary Generator, 201 W. Locust 1996-1997 City Hall 8 Street PR -M Municipal Service Center Garage& 1990-1992 City Hall 8 Office Expansion Pre -Design (PR -M) Overhead Exhaust System for 1996 City Hall 8 Equipment Maintenance Shop PR -M Police Department Camegie 1996-1999 City Hall 8 Basement Remodel PR -M Two Mid -Size Paratransit Buses 1994 City Hall 8 PR -M Cellular Phone Bills 2000-2001 2000-2001 City Hall 8 FIN -C Cellular Phone Bills 1998-1999 1998-1999 City Hall 8 (FIN -C) I Attachment A — Form (Authorityto Destroy Records) 'Signature certifiesa City Attorney assessmentthat records are not relevant to existing oranticipatedlitigation. City of Lodi Record Series Title Dates of Records Storage Location Box No. Same as Retention Schedule From and To Engineering Statements (2000) 2000 City Hall 9 [FIN -C) Engineering Statements (1998-1999) 1998-1999 City Hall 9 FIN -C Lodi Rail/Multimodal Station Bills 1995-1996 City Hall 9 MMiliMultimodal Station Gertitied 199b_2uuu9 a r IIa- � nodal Station DBE 1998-2000 City Hall 9 P- 10 re- id - 10 re i 'n oti es 1998-2000 ULY Mall 10 Certified Payroll& Preliminary o ' PR- -2003 elty Mall 11 Contract Payments(F&H Construction) -!P -M 11 of r on (RR 11 Preconstruction Bid Correspondence Co tructi ids - 11 M_4niui Bus Sheltei Attin 1999-2000 eity Hall 11 Public Places PR -M Loel Senior Bus Shelter 1999-2000 City H7aF-11 _ 11999 eity Hall 11 Pioneer to Almond Streets PR -E -in an cases, onginai pians are maintainea. Department Hea MI [ ate: 3I ro City Clerk: Date: IAC I�0 Consent is hereby given to destroy tLe above -listed records: *City Destruction Completed By: lQ Attachment A — Form 4 (Authority to Destroy Records) *Signaturecertifies a CityAttorney assessment that records are not relevant to existing or anticipated litigation.