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HomeMy WebLinkAboutAgenda Report - March 16, 2011 I-01AGENDA ITEM "r" ` A% CITY OF LODI COUNCIL COMMUNICATION im AGENDA TITLE: Adopt Resolution Rescinding Resolutions No. 2005-83 and 2010-138 and Revising the Name and Purpose of the Lodi Budget/Finance Committee MEETING DATE: March 16,2011 PREPARED B Y Deputy City Manager RECOMMENDED ACTION: Adopt Resolution rescinding Resolutions No. 2005-83 and 2010-138 and revising the name and purpose of the Lodi BudgetlFinance Committee. BACKGROUND INFORMATION: The Lodi City Council formed the Lodi BudgetlFinance Committee by Resolution 2005-83. Subsequently, the Council revisedthe membershipfrom seven to five members by Resolution 2010-138. Council discussed the continuation and purpose of the Committee at the regular Council meeting of November 17, 2010 and at the Shirtsleeve session of February 8, 2011. At the February 8,201 1 meeting, Council provided general direction to staff to draft a resolution setting forth the specific purpose of the Committee. Much of the discussion regarding the Committee has revolved around the purpose and charge for the group. Since its inception, the Committee has struggled with its role in relation to the City management. Much discussion has occurred within the Committee as to who would determine agenda items for the group. Some current and former members believe that the Committee should have the authority to investigate any element of city operations it wishes underthe theory that all city operations have a budgetary/financial impact. Some believe that the Committee should have the authority to determine its own agenda and should not be dependent upon city staff or Council to set agenda items. Some believe that the committee should meet regularly with the Council. City staff does not believe that this committee should function as a "citizen audit body" in relation to city operations and be allowed to determine its own agenda, as that was not its purpose when created in 2005. Staff is not recommending any changes to the purview of the Committee; that of advising the City Council and City Manager on financial related matters. However, staff is recommending that the Committee be charged with only providing input on items that are brought to it by the Council as a whole, by the City Manager or by the Deputy City Manager as the liaison for the Committee. Further, staff is recommending that the name of the Committee be changed to the Lodi Finance Committee to more properly reflect the nature cf the work items that are likely to be brought before the Committee. The attached resolution clarifies the purpose and name of the Committee as noted above. As an alternative, the Council could choose to disband the Committee. FISCAL IMPACT: None. FUNDING AVAILABLE: Not applicable. Jordan Ayers Deputy City Manager APPROVED: _ c Konradt Bartlam, City Manager RESOLUTION NO. 2011 OR - AP A RESOLUTION OF THE LODI CITY COUNCIL tr RESCINDING RESOLUTION NOS. 2005-83 AND 2010- 138, AND FURTHER REVISING THE LODI FINANCE COMMITTEE WHEREAS, the Lodi City Council directed that a Lodi Budget/Finance Committee be established in Resolution 2005-83; and WHEREAS, the Lodi City Council revised the membership of the Lodi Budget/Finance Committee in Resolution 2010-138; and WHEREAS, the City Council desires to revise certain items relating to its establishment; NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby rescind Resolution Nos. 2005-83 and 2010-138, and re-establishes the Lodi Finance Committee as follows. 1. Membership. Effective March 16, 2011, the membership shall consist of five (5) members appointed by the Mayor and approved by the City Council in accordance with the procedure outlined in Resolution 2003-156. Standing members are hereby re-appointedfor the reminder of their pre -established terms. 2. Term of Office of Members. The term of office of the members of the Committee shall be four (4) years. Current members of the Committee shall complete their respective terms. Appointments of Committee members are staggered such that the term of three (3) members expire in even numbered years and the term of two (2) members in odd -numbered years. Each member shall serve at the pleasure of the Mayor and the City Council until his/her successor is appointed and qualified. 3. Vacancies. If a member of the Lodi Finance Committee shall be absent from three (3) consecutive regular meetings of the Committee without leave of absence from the Committee expressed in its official minutes, such office shall become vacant. The Secretary/Liaison of the Committee shall notify the City Clerk of any vacancy whenever such occurs. 4. Officers of the Committee. The Lodi Finance Committee shall, at its first regular meeting of each calendar year, select one of its members as Chairman and one of its members as Vice Chairman. The Chairman shall serve for a period of one (1) year, and the Vice Chairman shall serve for a period of one (1) year. Members so selected may serve in such positions for a maximum of two (2) consecutive years. 5. Meetings of the Committee. The Lodi Finance Committee shall establish a regular time and place of meetings and shall hold at least one (1) regular meeting each month. Special meetings of the Committee may be called at any time by the Chairman, or by any three (3) or more members of the Committee, by providing notice of said meeting as required by law. 6. Secretary/Liaison to the Lodi Finance Committee. The City Manager shall appoint an officer or an employee of the City who shall act as the Secretary/Liaison to the Lodi Finance Committee. 7. Functions of the Lodi Finance Committee. The functions of the Lodi Finance Committee shall be to advise the City Manager and City Council on financial related matters, but in no circumstances shall it interfere with or relieve the City Manager from budget related duties as indicated in Lodi Municipal Code Section 2.12.060(G), Preparation of Budget. 8. Agenda Items. Agenda items for the Lodi Finance Committee shall come from direction of the City Council as a whole, from the City Manager or from the Secretary/Liaison to the Committee. BE IT FURTHER RESOLVED that it is the intention of the Lodi City Council that the Lodi Finance Committee shall function in an advisory capacity and shall not be an administrative body. Dated: March 16, 2011 I hereby certify that Resolution No. 201 1- as passed and adopted by the City Council of the City of Lodi in a regular meeting held March 16, 2011, by the following votes: AYES: COUNCIL MEMBERS — NOES: COUNCIL MEMBERS— ABSENT: COUNCIL MEMBERS — ABSTAIN: COUNCIL MEMBERS — RANDI JOHL City Clerk 2011- RESOLUTION NO. 2011-38 A RESOLUTION OF THE LODI CITY COUNCIL DISBANDING THE LODI BUDGET/FINANCE COMMITTEE NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the disbanding of the Lodi Budget/Finance Committee effective immediately. Dated: March 16, 2011 ------------------------------------------------------------------ ------------------------------------------------------------------ hereby certify that Resolution No. 2011-38 as passed and adopted by the City Council of the City of Lodi in a regular meeting held March 16, 2011, by the following votes: AYES: COUNCIL MEMBERS — Katzakian, Mounce, and Mayor Johnson NOES: COUNCIL MEMBERS — Hansen and Nakanishi ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None 917dMZ:3 POSTING NOTICE Current Vacancies/Expiring Terms on City of Lodi Boards and Commissions Effective: March 16.2011 Randi Johl, City Clerk cc: Posting (4) B&C file (s)/followup/cabinet/clerk/JAD? If you are interested in applying for a position, please contact the City Clerk's office at (209) 333-6702 or cityclerk0lodi.aov to request an application, or complete the application on our Web site at WAndi.anv. Return your application to the City Clerk's office by delivery to 221 West Pine Street, mail to P.O. Box 3006, Lodi, CA 95241-1910, or fax it to (209) 333-6807. Applications will remain valid for one year after date received. Some board, commission, and committee members may be required to complete a Statement of Economic Interestfiling as required by the Fair Political Practices Commission (FPPC). APPLICATION. BOARD/COMMITTEE/COMMISSION TERM EXPIRES DEADLINE Greater Lodi Area Youth Commission 'Two Expiring Terms - Adult Advisors May 31,2014 4/4/11 (Grauman, Price) Four Expiring Terms - Student Members May 31,2013 (Nava, Maj idian,Schatz, Larkin) One Vacancy - Student Member May 31,2012 (Basram) Lodi Arts Commission One Vacancy July 1, 2012 414111 (Walth) One Vacancy July 1, 2013 (Hoppie) Site Plan & Architectural Review Com. January 12012 414111 One Vacancy (Jaramillo) Lodi Improvement Committee March 12014 3121111 Three Expiring Terms (Jaramillo, Litton, Ortiz) Lodi Animal Advisory Commission One Vacancy December 31,2012 Open Until Filled (Phillips) Two Vacancies December 31,2013 (Mendes, Priest) Lodi Senior Citizens Commission One Vacancy December 31,2013 Open Until Filled (Rabusin) One Vacancy December 31, 2014 (Siddle) Library Board of Trustees June 30,2013 2/22/11 One Vacancy Q CLOSED (Neely) Effective: March 16.2011 Randi Johl, City Clerk cc: Posting (4) B&C file (s)/followup/cabinet/clerk/JAD? If you are interested in applying for a position, please contact the City Clerk's office at (209) 333-6702 or cityclerk0lodi.aov to request an application, or complete the application on our Web site at WAndi.anv. Return your application to the City Clerk's office by delivery to 221 West Pine Street, mail to P.O. Box 3006, Lodi, CA 95241-1910, or fax it to (209) 333-6807. Applications will remain valid for one year after date received. Some board, commission, and committee members may be required to complete a Statement of Economic Interestfiling as required by the Fair Political Practices Commission (FPPC).