HomeMy WebLinkAboutAgenda Report - March 2, 2011 C-084% AGENDA ITEM C 41w
•0 CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for Municipal
Service Center (MSC) Shop Decommissioning Projectwith Diede Construction, of
Woodbridge ($44,675) and Appropriating Funds ($5,000)
MEETING DATE: March 2, 2011
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract for
Municipal Service Center (MSC) shop decommissioning project with
Diede Construction, of Woodbridge, in the amount of $44,675 and
appropriating funds in the amount of $5,000.
BACKGROUND INFORMATION: The MSC shop once was used to service City vehicles. With the
construction of the new vehicle maintenance building, the shop has
been used primarily for storage. This project is needed to make it
suitable for other uses. This project consists of removal and
disposal of the 2,000 -gallon waste -oil underground storage tank and related piping, removal and disposal
of four hydraulic lifts, removal and salvage of exhaust recovery system, environmental testing of soils and
decontamination rinsing fluid, removal and disposal of demolition debris, backfill, compaction, sub -grade
prep, concrete placement, and other incidental and related work.
Plans and specifications for this project were approved on January 19, 2011. The City received the
following four bids for this project on February 4, 2011.
Bidder
Engineer's Estimate
Diede Construction
ICS Norcal
Geocon Consultants
Clean Harbors Environmental
Location Bid
$45,000.00
Woodbridge, CA $44,675.00
Oakland, CA $44,888.00
Rancho Cordova, CA $53,907.00
West Sacramento, CA $125,238.76
The bid received from Diede Construction is fully compliant with the bid documents. Staff recommends
Council adopt a resolution authorizing the City Managerto execute a contract for the Municipal Service
Center (MSC) shop decommissioning project with Diede Construction, of Woodbridge, and appropriate
an additional $5,000 from Water/Wastewater Capital funds to cover contingencies.
FISCAL IMPACT: This projectwill increase the usefulness of the building and mitigate
potential environmental liability.
APPROVED:
radt Bartlam, City Manager
KAWP\COUNCU2011 Wward MSC Shop Decommissioning.doc 2/16/2011
Adopt Resolution Authorizing City Manager to Execute Contract for Municipal Service Center (MSC)
Shop Decommissioning Projectwith Diede Construction, of Woodbridge ($44,675) and Appropriating
Funds ($5,000)
March 2,2011
Page 2
FUNDING AVAILABLE: Budgeted FY 2010/11
Water Capital Fund (181) $15,000
Wastewater Capital Fund (171) $15,000
Street Measure K Maintenance (325) $15,000
Additional AQpropriation
Water/Wastewater Capital Funds (181/171) $5.000
$50,000
CX"-, k'
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Jordan Ayers
Deputy City Manager/Internal Services Director
'hj'a Y, A A
F. Wally S delin
Public Works Director
Prepared by Kathryn Garcia, Compliance Engineer
FWS/KMG/pmf
cc: Deputy Public Works Director — Utilities
KAWMOUNCILU011Wward MSC Shop Decommissioning.doc 2/9/2011
MSC SHOP DECOMMISSIONING SITE WORK CONTRACT
AT MUNICIPAL SERVICE CENTER
1331 SOUTH HAM LANE
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and DIEDE CONSTRUCTION, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents, which are filed in the Public Works
Department and which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work, furnish all labor and furnish all the
materials except such as are mentioned in the specifications to be furnished by the City,
necessary to construct and complete in a good workmanlike and substantial manner and to the
satisfaction of the City the proposed improvements as shown and described in the Contract
Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Clauses 65 and 66 General Conditions, in the manner and upon
the conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
Contract - MSC Shop Decommissioning -FINAL Formal (3).doc C.1 02/09/11
MSC SHOP DECOMMISSIONING SITE WORK
AT MUNICIPAL SERVICE CENTER
1331 SOUTH HAM LANE
CONTRACT
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to furnish all labor, material, tax, equipment, and services
necessary for the construction and completion of the "MSC Shop Decommissioning Site
Work, 1331 South Ham Lane" Project and associated improvements. The Project removal
of a 2000 gallon Underground Storage Tank, four (4) hydraulic lifts, an exhaust recovery
system, and all associated work as described in the project specifications, all in
accordance with the specifications and working details and other contract documents
now on file with the Director of Public Works, City Hall, 221 W. Pine Street, Lodi.
ITEM DESCRIPTION UNIT TOTAL
NO.
1. Removal & Disposal of 2000 gallon Underground Storage
Tank (includes all testing per applicable Regulations) (LUMP SUM) $25,623.00
2. Removal & Disposal of (4) Hydraulic Lifts (per applicable
Regulations) (LUMP SUM) $15,772.00
3. Removal of Exhaust Recovery System
(LUMP SUM) $3,780.00
4. Salvage of Exhaust Recovery System
(LUMP SUM) ($500.00)
ARTICLE V - By my signature hereunder,
provisions of Section 3700 of the Labor Codf
against liability for workers' compensation or to
provisions of that code, and I will comply
performance of the work of this contract.
$44,675.00
s Contractor, I certify that I am aware of the
which requires every employer to be insured
undertake self-insurance in accordance with the
with such provisions before commencing the
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
Contract - MSC Shop Decommissioning - FINAL Formal (3).doc C.2 02/09/11
MSC SHOP DECOMMISSIONING SITE WORK
AT MUNICIPAL SERVICE CENTER
1331 SOUTH HAM LANE
CONTRACT
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract and to
diligently prosecute to completion within 21 CALENDAR DAYS.
When signing this contract, the contractor agrees that the time of completion for this contract is
reasonable and the contractor agrees to pay the city liquidated damages of $250.00 per day for
each day the work is not completed beyond the time specified in the preceding paragraph.
Contractor agrees that this amount may be deducted from the amount due the contractor under
the contract.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
By:
Title
(CORPORATE SEAL)
CITY OF LODI
By:
Konradt Bartlam
City Manager
Date:
Attest:
Randi Johl, City Clerk
Approved as to form:
D. Stephen Schwabauer
City Attorney
��Zm
Contract- MSC Shop Decommissioning- FINAL Formall (3).doc C.3 02/09/11
1. AA#
2. JV#
FUND# BUS. UNIT# ACCOUNT# ACCOUNT TITLE
.�
�DE
ggii wgsl
h
PanV
171 3205 Fund Balance
$ 2,500.00
SOURCE OF
FINANCING
n
$ 2,500.00
TO:
InternalServices Dept. - Budget Division
3. FROM:
I Rebecca Areida-Yadav
15. DATE: 02/10/2011
4. DEPARTMENT/DIVISION: Public Works/Admin
FUND# BUS. UNIT# ACCOUNT# ACCOUNT TITLE
AMOUNT
A.
171 3205 Fund Balance
$ 2,500.00
SOURCE OF
FINANCING
181 3205 Fund Balance
$ 2,500.00
B.
171 171095 1825.2250 MSC Shop Decomission
$ 2 500.00
USE OF
181 181095 1825.2250 MSC Shop Decomission
$ 2 500.00
FINANCING
21#04 00110s n a ° NII 11.NO11TEMOWim` o� � 0�:1 c� �n� �Wffi
'lease provide a description of the project, the total cost of the project, as well as justification for the
equested adjustment. If you need more space, use an additionalsheet and attach to this form.
'he lowest responsive bid received, fully compliant with the bid documents, totals $44,675.00from Diede
:onstruction. The amount budgeted for this project totals $45,000 ($15,000 each from Fund #s 181, 171 & 325). To
iccount for contingencies, an additional $5,000 needs to be appropriated forthis project.
f Council has authorized the appropriation adjustment, complete the following:
Aeeting Date: Res No: 4 ch copy of resolution to this form.
)epartment Head Signature: li, 114,0A4—
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Divisionwith any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2011-25
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE CONTRACT FOR THE
MUNICIPAL SERVICE CENTER SHOP DECOMMISSIONING
PROJECT AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on February 4, 2011, at
2:00 p.m., for the Municipal Service Center (MSC) Shop Decommissioning Project described in
the plans and specifications therefore approved by the City Council on January 19,2011; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Diede Construction $ 44,675.00
ICS Norcal $ 44,888.00
Geocon Consultants $ 53,907.00
Clean Harbors Environmental $125,238.76
WHEREAS, staff recommends awarding the contract for the MSC Shop
Decommissioning Project to the low bidder, Diede Construction, of Woodbridge, California, in
the amount of $44,675.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute the contract for the Municipal Service Center (MSC)
Shop Decommissioning Project with the low bidder, Diede Construction, of Woodbridge,
California, in the amount of $44,675; and
BE IT FURTHER RESOLVED that funds in the amount of $5,000 be appropriated from
Water/Wastewater Capital Funds for this project.
Dated: March 2, 2011
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2011-25 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 2, 2011, by following vote:
AYES: COUNCIL MEMBERS— Katzakian, Nakanishi, and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hansen and Mounce
ABSTAIN: COUNCIL MEMBERS — None
HL
City Clerk
2011-25