HomeMy WebLinkAboutAgenda Report - February 17, 2010 D-09AGENDA ITEM
is% CITY OF LODI
%W COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding a Contract for the Installation of Automated
Residential Electric Meters to Republic ITS, Inc. of Novato, CA and to
Appropriate Funds ($109,945) (EUD)
MEETING DATE: February 17,2 010
PREPARED BY: Interim Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution awarding a contract for the installation of
automated residential electric meters to Republic ITS, Inc. of
Novato, CA in the amount of $109,945 and to appropriate funds.
BACKGROUND INFORMATION: On January 20,2010, the City Council approved the bid
specifications and authorized the advertisements for bids for the
installation of 12,100 automated residential electric meters.
The Electric Utility Department (EUD) advertised bid documents and staff received bid proposals on
February 5, 2010 with the following results:
Republic ITS, Inc., Novato, CA $ 109,945
Geigle Electric, Stockton, CA $ 128,260
Smith Denison Construction, Livermore, CA $446,006
Tennyson Electric, Livermore, CA $691,295
Staff evaluated the proposal of Republic ITS, Inc. to be compliant with the bid documents and to be the
lowest responsive bid. Depending on the progress of the work, it is expected that 6600 meters will be
installed in Fiscal Year 2009-10 at $8.95 each ($59,070) and the remaining 5500 meters in Fiscal Year
2010-11 at $9.25 each ($50,875).
Staff recommends awarding the contractfor installation of 12,100 automated residential electric metersto
Republic ITS, Inc. of Novato, CA.
FISCAL IMPACT: Installation cost is $109,945.
FUNDING: Account No. 161000 from Fund Balance
Jordan Ayers
Deputy City Manager/Internal Services Director
J
enneth A Weise
Interim Electric Utility Director
PREPARED BY: Kevin Bell, Utility Rate Analyst
KAW/DB/KB/Ist
APPROVED:
Blair Kng-,City Manager
INSTALLATION OF AUTOMATED RESIDENTIAL METERS SECTION 4
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and Republic ITS, Inc., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Informationto Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The Latest Edition of
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE Il - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this agreement; also for all loss or damage arising out of the nature of the
work aforesaid or from the action of the elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work until its
acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The scope of work for the contractor shall include the following, as well as other
incidental and related work, all as shown on the plans and specifications for the above
project:
2.
3.
4.
5.
6.
7.
ITEM
NO.
2.
Provide qualified labor resources for the installation of approximately 6,600
single-phase meters within the City of Lodi;
Provide tools, vehicles and appropriate safety equipment necessary for this
project;
Coordinatewith the City for scheduling and reporting;
Complete required work order forms;
Pickup new meters for installation and store removed meters at designated
storage sites;
Provide call center services during the installation period; and,
Installation of required door hangers, seals, rings, etc. for complete meter
installation.
DESCRIPTION
Install Automated
Residential Meters
10/11 Budget Year
Extension Option
BID ITEM
EST'D.
UNIT QTY UNIT PRICE TOTAL PRICE
EA
6,600
$
8.95
$
59.070
EA
5,500
$
9.25
$
50.875
ARTICLE V - By my signature hereunder, as Contractor, l certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal of
the Contractor, then this instrument shall control and nothing herein shall be considered
as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractorto accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 30 calendar days after the Mayor has executed the contract and to diligently
prosecute to completion within 400 CALENDAR DAYS.
ARTICLE IX — The City reserves the unilateral option to extend this contract into the
2010/2011 Budgetyear as set forth in Article IV.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT S REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI
By:
Mayor
By: Date:
Title
(CORPORATE SEAL)
Attest:
City Clerk
Approved as to form:
Stephen Schwabauer
City Attorney
\:
RESOLUTION NO. 2010-16
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING A CONTRACT FOR THE INSTALLATION OF
AUTOMATED RESIDENTIAL ELECTRIC METERS TO
REPUBLIC ITS, INC. AND APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publiclyopened on February5,
2010, at 11:00 a.m. for the installation of 12,100 automated residential electric meters,
described in the specifications therefor, approved by the City Council on January 20,
2010; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Republic ITS, Inc., Novato, CA
$109,945
Geigle Electric, Stockton, CA
$128,260
Smith Denison Construction, Livermore, CA
$446,006
Tennyson Electric, Livermore, CA
$691,295
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
authorizes the award for the installation of 12,100 automated residential electric meters
to Republic ITS, Inc., of Novato, CA, in the total amount of $109,945; and
BE IT FURTHER RESOLVED that funds be appropriated from Account
No. 161000 fund balance.
Dated: February 17, 2010
hereby certify that Resolution No. 2010-16 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 17, 2010, by the following
vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce,
and Mayor Katzakian
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—
RANDI JOHL
City Clerk
KITILI &