HomeMy WebLinkAboutAgenda Report - February 17, 2010 D-07AGENDA ITEM b 107
&% CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Purchase of Transit Fare Collection Equipmentfrom
GFI GenFare, of Elk Grove Village, IL ($279,843) and Appropriating Funds
($300,000)
MEETING DATE: February 17, 2010
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of transit fare collection
equipment from GFI GenFare, of Elk Grove Village, IL, in the amount
of $279,843 and appropriating funds in the amount of $300,000.
BACKGROUND INFORMATION: The City of Lodi received American Recovery and ReinvestmentAct
(ARRA) funds in the amount of $1,623,000 in July 2009 for transit
infrastructure projects. Our first project is to purchase and install
automated fare boxes for the transit buses in the amount of $300,000.
The remaining projects include the Transit Maintenance Shop Solar Power Project ($1,000,000) and the
Transit Facilities Security Systems Project ($323,000). Both of these projects are scheduled to be completed
by June 2011. The automated fare boxes will validate coins, bills and transfers, providing the drivers with a
mechanism to verify funds. GFI GenFare is the leading supplier of bus fare collection equipment and the
only equipment compatible with our neighboring transit agency, San Joaquin Regional Transit District.
City staff recommendsthe purchase of the transit fare collection equipment using the Greater Cleveland
Regional Transit Authority (GCRTA) Contract RFP No. 2006-039. The purchase includes electronic fare
boxes, computer hardware and software, cashboxes, ticket material, spare parts, and training for Fleet
Maintenance staff.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by City Manager and City Council,
to use contracts that have been awarded by other public agencies, provided that their award was in
compliance with their formally -adopted bidding or negotiation procedures. Purchasing the transit fare
collection equipment utilizing the GCRTA contract saves the City of Lodi money and time.
FISCAL IMPACT: Purchase of the transit fare collection equipmentwill provide accountability of
passengerrevenues.
FUNDING AVAILABLE: Requested Appropriation: ARRA Funds (125090)
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally andelin
Public Works Director
Prepared by Paula Fernandez, TransportationManager/Senior Traffic Engineer
FWS/PJ F/pmf
cc: Fleet and Facilities Manager Fleet Services Supervisor
MV General Manager Brenda Kuykendall
APPROVED:
Blair anager
K:\WP\TRANSIT\ccautomatedfarebox.doe
$300,000 (100%)
2/11/2010
RESOLUTION NO. 2010-20
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE OF TRANSIT FARE COLLECTION EQUIPMENT
AND FURTHER APPROPRIATING FUNDS
WHEREAS, the City of Lodi received American Recovery and ReinvestmentAct (ARRA)
funds in the amount of $1,623,000 for transit infrastructure projects, including the purchase and
installation of automated fare boxes for transit buses in the amount of $300,000; and
WHEREAS, the automated fare boxes will validate coins, bills, and transfers, providing
the drivers with a mechanism to verify funds; and
WHEREAS, GFI GenFare is the leading supplier of bus fare collection equipment and
the only equipment compatible with our neighboring transit agency, San Joaquin Regional
Transit District; and
WHEREAS, City staff recommends the purchase of the transit fare collection equipment
from GFI GenFare, of Elk Grove Village, Illinois, using the Greater Cleveland Regional Transit
Authority Contract RFP No. 2006-039. The purchase includes electronic fare boxes, computer
hardware and software, cashboxes, ticket material, spare parts, and training for Fleet
Maintenance staff; and
WHEREAS, per Lodi Municipal Code §3.20.045, "State and Local Agency Contracts,"
the bidding process may be waived when it is advantageous for the City, with appropriate
approval by City Manager and City Council, to use contracts that have been awarded by other
public agencies, provided that their award was in compliance with their formally -adopted bidding
or negotiation procedures.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of transit fare collection equipment from GFI GenFare, of Elk Grove Village,
Illinois, in the amount of $279,843, through the Great Cleveland Regional Transit Authority
Contract RFP No. 2006-039; and
BE IT FURTHER RESOLVED that funds in the amount of $300,000 be appropriated
from American Recovery and ReinvestmentAct (ARRA) funds for this purchase.
Dated: February 17,2010
PPPP��-
I hereby certify that Resolution No. 2010-20 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 17,2010, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
I JOHL
City Clerk
2010-20
CITY COUNCIL
PHIL KATZAKIAN, Mayor
SUSAN HITCHCOCK,
Mayor Pro Tempore
LARRY D. HANSEN
BOBJOHNSON
JOANNE L. MOUNCE
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
February 12, 2010
MV Public Transportation, Inc.
Brenda Kuykendall, General Manager
24 S. Sacramento Street
Lodi, CA 95240
BLAIR KING
City Manager
RANDIJOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Adopt Resolution Approving Purchase of Transit Fare Collection Equipment
from GFI GenFare, of Elk Grove Village, IL ($279,843) and Appropriating
Funds ($300,000)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, February 17, 2010. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Paula Fernandez,
Transportation Manager/Senior Traffic Engineer, at (209) 333-6800, extension 2267.
F. Wally Sandelin
-Y Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
NCCAUTOMATEDFAREBOX.DOC