HomeMy WebLinkAboutAgenda Report - February 16, 2011 I-05AGENDA ITEM Tww5
CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Approve Implementation of a Standard City-wide 9/80 Work Schedule for City
Offices
MEETING DATE: February 16,201 1
PREPARED BY:
City Manager
RECOMMENDEDACTION: Approve implementation of a standard city-wide 9/80 work
schedule for City offices.
BACKGROUND INFORMATION: City employees have asked for a modified work schedule that is
common for government agencies, the "9/80" schedule. A9/80
work schedule is one in which the work schedule remains 80 hours
within a two-week pay period, but employees work nine days rather than 10. City offices would be open
and available to the publicfrom 7:30 a.m. to 5:30 p.m. Monday through Thursday and 8 a.m. to 5 p.m. on
one Friday and closed the second Friday. The resultwould be that City offices will be closed three
Fridays a month, two as a result of the 9/80 schedule and one from our current furlough program.
Currently, there are a number of different schedules in effect within the City. Some Electric Utility and
PublicWorks staffs are already using a 9/80 schedule. Additionally, alternative schedules are used in the
Police and Fire departments. Exhibit " Aattached reflects the various work hours by department.
The 9/80 schedule has been used by local governments in California for the past 20 -plus years. In Bay
Area and Southern California cities, the schedule is used to offset the number of commute days, which is
an air quality benefit. Within San Joaquin County, Lodi and Escalon are the only cities not on this
schedule. Over the years, a number of surveys have been conducted by cities to determine customer
satisfaction. Generally most people see the extended hours Monday -Thursday as a benefit as it allows
them to access services outside of the standard eight-hour day. Internally, we would expect to see better
morale as well as recruitment efforts.
Overall, we expect the primary benefits as follows:
• Increase in customer service and access to service: Monday through Thursdays have proven to
be our busiest days for both walk-in visits as well as phone calls. Fridays are routinely slower.
• Improve air quality/congestion management: Commute trips will be reduced with City offices
being closed an additional two days a month, helping the City meet new Air District rules for large
employers.
APPROVED: , x j\sa --�
Konradt Bartlam, City Manager
Reduced use of overtime and sick leave: With an additional hour a day, we would expect to see a
reduction in overtime. This is particularlytrue in the departments that have a customer service
counter where it is routine to see people being assisted after 5 p.m. Additionally, those cities that
are using a 9/80 work schedule have seen a reduction in sick leave usage. This is primarily due to
people scheduling their doctor's appointments on their cff Friday.
• Reduced utility costs: The ability to shutdown facilities for two additional days a month will save
on energy. Our initial estimates are approximately $20,000 per year.
There are anticipated challenges to this schedule:
Some citizens will be inconveniencedwhen City offices are closed every other Friday.
• Individual employees may have childcare/personal needs based upon an 8 -to -5 schedule.
If the City Council is supportive of this recommendation, we would expect to initiate the schedule on
March 7, 2011. The current furlough day which is the last Friday of the month will either be the third or
fourth Friday depending how the pay period occurs within a given month. Our intent is to publish a
complete schedule should the Council approve the request.
FISCAL IMPACT: Based on energy and related savings, we expect a $20,000 annual
savings, as well as additional minor savings in overtime.
FUNDING AVAILABLE: Not applicable.
Jordan Ayers, Deputy City Manager
onradt Bartlam, City Manager
Attachment
DepartmentWork Schedules
City of Lodi Department
Community Development
Administration
Building
Planning
Neighborhood Services
Electric Utility Department
Administration
Construction & Maintenance
Engineering& Operations
Field Services
Fire Department
Work Schedule
8 hour days
8 hour days
8 hour days
8 hour days
9 hour days (9/ 80 work schedule)
9 hour days (9/ 80 work schedule)
8 hour days
8 hour days
Administration 8 hour days
Chief & Training Battalion Chief 8 hour days
Division Chief Fire Management 9 hour days (9/ 80 work schedule)
Firefighters 56 hourweek
Line PC 56 hourweek (3/4 shift)
Online Firefighter& Fire Management 56 hourweek
Hutchins Street Square
Full- time Employees
Part-time Employeesfor events
Internal Services
Budget
Financial Services
Human Resources
Information Systems
Library
Administration
Director
Librarians
Parks & Recreation Dept.
8 hour day
Weekend and evening hours vary
8 hour days
8 hour days
8 hour days
8 hour days
8 hour days
8 hour days
8 hour days
Administration 8 hour days
Parks 8 hour days
6am-2:30pm (summer)7am-3:30pm (winter)
Recreation 8 hour days
N:\Administration\Personnel\survey - dept work schedule.xls
Department Work Schedules
Police Department
Administration/ Record
Operations/ Captains
Dispatcher
Support Services
Detectives/ Officers
School Resource Officers
Animal Service Employees
Public Works
9 hour days (9/ 80 work schedule)
8 or 9 hour days
12 hour days (one 8 hour day bi-weekly)
10 hour days (4/10 work schedule)
10 hour days (4/10 work schedule)
9 hour days (9/ 80 work schedule)
8 or 9 hour days
Administration 8 or 9 hour days
Engineering 8 or 9 hour days
Facility Services 8 hour days
Transportation 9 hour days (9/80 work schedule)
Streets 8 hour days
Municipal Service Center
Administration 8 hour days
Wastewater 8 hour days
Fleet Services
White Slough
Administration & Clerical Staff
Chief & Plant Operator
Environmental Compliance Inspectors
Plant Operator
10 hour days (4/10 work schedule)
8 hour days
10 hour days (4/10 work schedule)
9 hourdays (9/80 work schedule)
10 hour days (4/10 work schedule)
N:\Administration\Personnel\survey - dept work schedule.xls