The URL can be used to link to this page

Home My WebLink AboutAgenda Report - February 16, 2011 C-13AGENDA ITEM C &0 1'0$ CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Contract Change Order for Annual Curb, Gutter and Sidewalk Replacement Contract with Jeff Case Construction Company, of Galt, for 2010/11 and Appropriating Additional Funds ($50,000) MEETING DATE: February 16,2011 PREPARED BY: PublicWorks Director RECOMMENDED ACTION: Adopt resolution approving contract change order for annual curb, gutter, and sidewalk replacement contract with Jeff Case Construction Company, of Galt, for 2010/11 and appropriating additional funds in the amount of $50,000. BACKGROUND INFORMATION: On June 16, 2010, Council authorized a one-year extension of the 2009/10 annual curb, gutter and sidewalk replacement contract. The Streets and Drainage Division has expended all appropriated funds approved with the extended contract for this fiscal year (2010/11); however, additional sidewalk repair is needed. Policy obligates the City to repair certain offsets caused by City trees, damage due to utility cuts, and/or damage related to heat expansion. Currently, there is approximately $20,000 in repairs needed. A portion of that cost includes repairs that are the property owner's responsibility. If not responsive, the City will make the repairs and assess the property owner. Staff recommends a contract change order to cover this additional work. Staff also recommends Council appropriate a total of $50,000 to fund sidewalk repair operations for the remainder of Fiscal Year 2010/11. The original contract and the approved appropriation for contract extension was $46,570. The contract change order and additional appropriation will bring the total for Fiscal Year 2010/11 to $99,549. FISCAL IMPACT: If not approved, existing offsets will remain in the public right-of-way for an additional six months, exposing the City to additional liability. FUNDING AVAILABLE: Recommended Appropriation: Street Fund (320): $50,000. Jordan Ayers Deputy City Manager/Internal Services Manager F. Wally delin PublicWorks Director Prepared by Curtis Juran, Streets and Drainage Superintendent FWS/CES/CJJ/dsg cc: Charles E. Swimley, Jr., Deputy PublicWorks Director- Utilities Curtis Juran, Streets and Drainage Superintendent APPROVED: Bartlam, City Manager KAWMCOUNCIU201 1\CGS_AddFunds.doc 02/08/2011 CITY OF LODI PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO.2 Sheet 1 of 1 Date: 01 /20/2011 Account No. 1241014.1825.1300 = $49,549.72 Account No. Street Fund 320 = $50,000 PROJECT: 2009/2010 Curb, Gutter and Sidewalk Replacement Annual Contract CONTRACTOR: Jeff Case Construction Company You are directed to make the following changes or do the following work not included in the Plans and Specifications on this contract. ------------------------------------------------------------------- Staff budgeted $50,000 for FY 2010-2011 in this account (1241014.1825.1300), $46,570 was encumbered as per the contract approved by Council on June 16, 2010, Resolution No. 2010-92. The additional funds are requested to pay for additional work as policy obligates the City to repair certain offsets caused by City trees, damage due to utility cuts, and/or damage related to heat expansion. Currently, there is approximately $20,000 in repairs needed. All work is performed using the contract dollar amounts for curb, gutter, and sidewalk. PERCENT OF CONTRACT Original Contract Price $46,570 Total Cost of This Change Order NOT TO EXCEED $50,000 107.4% Previous Change Orders $2,979.72 6.4% Total Cost of All Change Orders to Date $52,979.72 113.8% Contract Price, Including All Change Orders, Will Be: $99,549.72 Time of completion will- adju ed to end of fiscal year 2010/2011_ Submitted By - � Approval Recommended - Approved, Public Works Director Approved, City Manager (Per Public W Date 01120/2011 Date 2-$ 1 2A Ae1 i— Date i ( I i i licies and Procedures. Adm inistration 4.1) Date The undersigned contractor, having carefully considered the change proposed, agrees, if this proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted above, perform all services necessary for the work above specified, and accept as full payment the prices shown above. ,,��%% ACCEP ED: D e Contractor�✓`1° By Title/ (�1�T�-� l� IQhe cofitractor does not sign acceptance of this order, the contractor should referto Section 4- 1,03A of the Standard Specifications regarding filing a written protest within the specified time. CCO2 2010-2011 (2).doc 1. AA# 2. JV# 6:12EGiiJEST ADJUS7IVIE#±1 f, t�F APP„3aDPR1ATlON AS LIStE BEL01r4t FUND # BUS. UNIT # ACCOUNT* ACCOUNT TITLE AMOUNT A. 320 3205 Fund Balance $50,000 SOURCE OF FINANCING B. 320 320030 7720 Curb/Gutter/Sidewalk $50,000 USE OF FINANCING REGiUEST IS fVll#DE TO FtI,ND,TH PC►Gi_OWIN00I20JECT;NOT„,iNCI UDEN IN T,HE.l�R12ENTt8UQGEt ...s,> 'lease provide a description of the project, the total cost of the project, as well as justification for the ?quested adjustment. If you need more space, use an additional sheet and attach to this form. On June 16, 2010, Council authorized a one-year extension of the 2009/10 annual curb, gutter and sidewalk replacement contract. The Streets and Drainage Division has expended all appropriated funds approved with the extended contract for this fiscal year (2010/11); however, additional sidewalk repair is needed. Policy obligates the City to repair certain offsets caused by City trees, damage due to utility cuts, and/or damage related to heat expansion. Currently, there is approximately $20,000 in repairs needed. A portion of that cost includes repairs that are the property owner's responsibility. If not responsive, the City will make the repairs and assess the property owner. Council has authorized the appropriation adjustment, complete the following: eeting Date: Res No: Attach copy of resolution to this form. apartment Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation, Final approval will be provided in electronic copy format. RESOLUTION NO. 2011-18 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING CONTRACT CHANGE ORDER FOR ANNUAL CURB, GUTTER, AND SIDEWALK REPLACEMENT CONTRACT AND FURTHER APPROPRIATING ADDITIONAL FUNDS WHEREAS, on June 16, 2010, Council authorized a one-year extension of the 2009/10 annual curb, gutter, and sidewalk replacement contract with Jeff Case Construction Company, of Galt; and WHEREAS, the Streets and Drainage Division has expended all appropriated funds approved with the extended contract for this fiscal year (2010/11); however, additional sidewalk repair is needed at this time in the amount of $20,000; and WHEREAS, City policy obligates the City to repair certain offsets caused by City trees, damage due to utility cuts, and/or damage related to heat expansion; and WHEREAS, staff recommends City Council approve a contract change order to cover the additional work and appropriate $50,000 to fund sidewalk repair operations for the remainder of Fiscal Year 2010/11. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby appropriate $50,000 from the Street Fund for this project. Dated: February 16, 2011 ------------------------------------------------------------------- hereby certify that Resolution No. 2011-18 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 16, 2011, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and MayorJohnson NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None I JOHL City Clerk 2011-18'