HomeMy WebLinkAboutAgenda Report - February 16, 2011 C-12AGENDA ITEM C ' I I
Ah CITY OF LODI
COUNCIL COMMUNICATION
im
AGENDA TITLE: Adopt Resolution Approving the Purchaseof Polemount Transformers from HEES
Enterprises, Inc. of Astoria, Oregon ($64,850.90)
MEETING DATE: February 16,2011
PREPARED BY: Electric Utility Director
RECOMMENDEDACTION: Adopt a resolution approving the purchase of polemount
transformers from HEES Enterprises, Inc. of Astoria, Ore.
($64,850.90)
BACKGROUND INFORMATION: On October 6, 2010 the City Council authorized the advertisement
of bidsto procure polemount transformersto maintain inventoryfor
replacement of damaged/old transformers in the distribution system.
On January 12, 2011, bids were opened with two suppliers submitting proposals. Life -cycle costs (total
purchase price plus cost of estimated power loss during the projected life of the transformer) were
evaluated for the responsive bids as shown on the attached summary. HEES Enterprises, Inc. of Astoria,
Ore. had the lowest total life -cycle cost as shown below:
12 each 25kVA, 1 -Phase, 120/240V
20 each 37.5kVA, 1 -Phase, 120/240V
8 each 50kVA, 1 -Phase, 120/240V
5 each 75kVA, 1 -Phase, 120/240V
3 each 25kVA, I -Phase, 240/840V
4 each 37.5kVA, I -Phase, 240/480V
3 each 100kVA, I -Phase, 240/480V
HEES Enterprises Inc. (ERMCO)
$ 9,670.05
HEES Enterprises Inc. (ERMCO)
$22,054.50
HEES Enterprises Inc. (ERMCO)
$10,283.40
HEES Enterprises Inc. (ERMCO)
$ 9,336.19
HEES Enterprises Inc. (ERMCO)
$ 2,707.88
HEES Enterprises Inc. (ERMCO)
$ 4,371.75
HEES Enterprises Inc. (ERMCO)
$ 6,427.13
FISCAL IMPACT: Procurement cost is $64,850.90. Life -cycle cost is $112,358.39.
FUNDING: Included in FY2010/11 Account No. 160.1496
ck _4f
Jordan Aye
Deputy City Manager/Internal S rvices Director
Ii eth it ley
Electric Utility Director
PREPARED BY: Weldat Haile, Senior Power Engineer
EAK/DB/WH/Ist
APPROVED:
Konra t Bartlam, City Manager
Transformer Bid Evaluation
Bid Opening:
January 12, 2011
Polemount
Tax (factor):
1.0875
Primary Winding:
12,000 Volt Line -to -Line
No Load Loss $/watt:
3.75
January 24, 2011
Load Loss $/watt:
1.25
Bid Item 1: 25kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
12
45
500
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds
HEES Enterprises, Inc.
(ERMCO Transformers)
741.00
8,892.00
9,670.05
61
321
2,745.00
4,815.00
7,560.00
17,230.05
81
30.9
319
Howard Industries, Inc.
916.00
10,992.00
11,953.80
66
287
2,970.00
4,305.00
7,275.00
19,228.80
6-8
34
401
Moloney Electric, Inc.
Bid Item 2: 37.5kVA, 120/240 Volt,
Single Phase Conventional
Pole
Number of units:
20
48
625
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds
HEES Enterprises, Inc.
(ERMCO Transformers)
1,014.00
20,280.00
22,054.50
83
380
6,225.00
9,500.00
15,725.00
37,779.50
81
34.9
510
Howard Industries, Inc.
1,128.00
22,560.00
24,534.00
91
387
6,825.00
9,675.00
16,500.00
41,034.00
6-81
36
507
Moloney Electric, Inc.
Bid Item 3: 50kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
8
51
800
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds
HEES Enterprises, Inc.
(ERMCO Transformers) 1
1,182.001
9,456.001
10,283.401
1101
4401
3,300.001
4,400.001
7,700.001
17,983.401
81
34.91
584
Howard Industries, Inc.
1,377.00
11,016.00
11,979.90
120
471
3,600.00
4,710.00
8,310.00
20,289.90
6-8
36
594
Moloney Electric, Inc.
Bid Item 4: 75kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
5
51
1100
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds
HEES Enterprises, Inc.
(ERMCO Transformers)
1,717.00
8,585.00
9,336.19
159
623
2,981.25
3,893.75
6,875.00
16,211.19
81
42.9
851
Howard Industries, Inc.
2,049.00
10,245.00
11,141.44
152
674
2,850.00
4,212.50
7,062.50
18,203.94
6-8
43
856
Moloney Electric, Inc.
Bid Item 5: 25kVA, 240/480 Volt, Single Phase Conventional Pole
Number of units:
3
45
500
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds
HEES Enterprises, Inc.
(ERMCO Transformers)
830.00
2,490.00
2,707.88
66
276
742.50
1,035.00
1,777.50
4,485.38
8
32.9
394
Howard Industries, Inc.
999.00
2,997.00
3,259.24
79
239
888.75
896.25
1,785.00
5,044.24
6-8
35
413
Moloney Electric, Inc.
Bid Item 6: 37.5kVA, 240/480
Volt,
Single Phase Conventional Pole
Number of units:
4
48
625
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds
HEES Enterprises, Inc.
(ERMCO Transformers)
1,005.00
4,020.00
4,371.75
95
326
1,425.00
1,630.00
3,055.00
7,426.75
81
32.9
466
Howard Industries, Inc.
1,228.00
4,912.00
5,341.80
93
387
1,395.00
1,935.00
3,330.00
8,671.80
6-8
36
509
Moloney Electric, Inc.
Bid Item 7: 100kVA, 240/480
Volt, Single Phase Conventional
Pole
Number of units:
3
51
1200
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds
HEES Enterprises, Inc.
(ERMCO Transformers)
1,970.00
5,910.00
6,427.13
178
750
2,002.50
2,812.50
4,815.00
11,242.13
8
42.91
969
Howard Industries, Inc.
2,490.00
7,470.00
8,123.63
213
724
3,195.00
3,620.00
6,815.00
14,938.63
6-8
43
1038
Moloney Electric, Inc.
Lowest Bid Proposal for the Polemount Transformers:
HEES Enterprises, Inc. _
$64,850.89
Lfe Cycle
Cost
112,358.39
BSU Account No.
160.1496
Prepared by: Weldat Haile
Senior power Engineer
RESOLUTION NO. 2011-17
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF POLEMOUNT
TRANSFORMERS FROM HEES ENTERPRISES,
INC., OF ASTORIA, OREGON
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on January 12, 2011, at
11:00 a.m., for the purchase of polemount transformers, described in the specifications
therefore approved by the City Council on October 6, 2010; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated as shown on Exhibit A attached; and
WHEREAS, the bids meeting the City's specifications with the lowest life -cycle costs are
shown below:
12 each 25kVA, 1 -Phase, 120/240V
20 each 37.5kVA, I -Phase, 120/240V
8 each 50kVA, I-Phase,120/240V
5 each 75kVA, I -Phase, 120/240V
3 each 25kVA, I -Phase, 240/480V
4 each 37.5kVA, I -Phase, 240/480V
3 each 100kVA, I -Phase, 240/480V
HEES Enterprises Inc (ERMCO)
$ 9,670.05
HEES Enterprises Inc (ERMCO)
$22,054.50
HEES Enterprises Inc. (ERMCO)
$10,283.40
HEES Enterprises Inc (ERMCO)
$ 9,336.19
HEES Enterprises Inc (ERMCO)
$ 2,707.88
HEES Enterpriseslnc (ERMCO)
$ 4,371.75
HEES Enterprises Inc (ERMCO)
$ 6,427.13
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of polemount transformers, as shown above from HEES Enterprises,
Inc. of Astoria, Oregon, in the amount of $64,850.90
Dated: February 16, 2011
hereby certify that Resolution No. 2011-17 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 16, 2011, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Katzakian, Mounce, Nakanishi, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS—None
ABSTAIN: COUNCIL MEMBERS — None
RANDIJOHL
City Clerk
2011-17
Transformer Bid Evaluation
Bid Opening: January 12,2011
Polemount
Tax (factor):
1.0875
Primary Wind!!
12,000Jolt Line -to -Line
No Load Loss $/watt:
3.75
January 24 2011
Load Loss $/watt:
1.25
Bid Item 1 : 25kVA, 1201240 Volt, Single Phase Conventional Pole
Number of units:
12
45
500
NoLoad
Load
Vendor
Unit
Extended
Price Loss
Loss
No Load Load
Cost of
Life Cycle
Deliver
Height
Weight
Price $
Price $
w/tax $ watts
watts
Loss value Loss value
Losses $
Cost $
weeks
inches : ounds
HEES Enterprises, Inc.
ERMCO Transformers
741.00
8,892.00
9,670.05 61
321
2,745.OD 4,815.00
7,560.01)
17,230.05
8
30.9
319
Howard Industries, Inc.
916.00
10,992.0
11,953.8D 66
287
2,970.0 4,305.0
7,275.0
19,228.8
6-8
34
401
Moloney Electric, Inc.
Bid Item 2 : 37.5kVA, 1201240 Volt Sin le Phase Conventional Pole
Number of units:
20
48
625
NoLoad
Load
Vendor
Unit
Extended
Price Loss
Loss
No Load Load
Cost of
Life Cycle
Delive
Height
Weight
Price $
Price $
w/tax $ watts
watts
Loss value Loss value
Losses $
Cost $
weeks
inches ;pounds
HEES Enterprises, Inc.
(ERMCOTransformers)
1,014.0020,280.OD
22,054.50 831
380
6,225.0 9,500.0
15,725.0
37,779.50
8
34.5
51
Howard Industries Inc.
1 128.0 22 560.0
24 534.0 91
387
6,825.OD 9,675.016,500M
41,034.0
6-8
36
507
Moloney Electric Inc.
511
20
Bid Item 3: 50KVA, I 20124UV61F,
Single
Phase Conventional Pole
Number of units:
NoLoad
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load Load
Cost of
Life Cycle
Delivery
Height
Weight
Price$
Price$
w/tax $
watts
watts
Loss value Loss value
Losses$
Cost$
weeks
inches:pounds
HEES Enterprises, Inc.
(ERMCO Transformers)
1,182.00
9,456.00
10 283.40
110
440
3,300.00 1 4,400.00
7,700.00
17 983.40
8
34.9
584
Howard Industries, Inc.
1,377.00
11,016.00
11,979.90
120
471
3,600.00 4,710.00
8,310.00
20,289.90
6-8
36
594
Moloney Electric, Inc.
Bid kern 4 :75kVA, 1201240 Volt, Single Phase Conventional Pole
Number of units:
5
51
1100
NoLoad
Load
Vendor
Unit
Extended
Price
Loss
Loss I
No Load Load
Cost of
Life Cycle
eliveN
Height
Weight
Price $
Price $
w/tax $
watts
watts
Loss value Loss value
Losses$
Cost $
weeks
inches(pounds
HEES Enterprises, Inc.
ERMCO Transformers)
1 1,717.00 1
8,585.001 9,336.191
159
I
6231
I
2,981,251 3,893.75
6,875.001
16 211.19
81
42.9
851
Howard Industries. Inc. 1
2.049.00
F10-.245.001
11.141.441
1521
6741
2.850.001 4.212.501
7 n62.501
18,203.94
6-81 431
856
Molonev Electric. Inc.
I I
I I
I I
I
I I
I
I
I
Bid Item 5: 25kVA, 2401480 Volt, Single Phase Conventional Pole
Number of units:
3
45
500
NoLoad
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load Load
Cost cf
Life C cleelivery
Hei ht
Weight_
Price $
Price $
w/tax $
watts
watts
Loss value Loss valu
Losses$
Cost $
weeks
inches :pounds
HEES Enterprises, Inc.
ERMCO Transformers
830.00
2,490.00
2,707.88
66
276
742.50 1,035.00
1,777.50
4,485.38
8
32.9
394
Howard Industries Inc.
999.00
2,997.00
3,259.24
79
239
888.75 896.25
1,785.00
5,044.24
6-8
35
413
Moloney Electric Inc.
Bid Item 7: 100kVA, 240/480 Volt, Single Phase Conventional Pole
Numberof units:
3
51 1
120
Bid Item 6 :37.5kVA, 240/480 Volt, Single Phase Conventional Pole
Numberof units:
4
48
62
NoLoad
Load
Vendor Unit Extended
Price
Loss
Loss
No Load Load
Cost of
Life C cle
Deliver
NoLoad
Load
Price $ Price $
w/tax $
watts
watts
Loss value Loss value
Losses $
Vendor
Unit
Extended
Price
Loss
Loss
No Load Load
Cost of
Life Cycle
Deliver
Height
Weight
Price$
Price$
w/tax$
watts
watts
Loss value Loss value
Losses$
Cost$
weeks
inches
pounds
8,123.
3 213
724
3,195.0) 3,620.
6,815.00
14 938.3
6-8
43
1038
Moloney Electric Inc.
HEES Enterprises, Inc.
ERMCO Transformers
1,005.06
4,020. 0
4,371.751
95
326
1,425.0) 1,630.03
3,055.00
742675
8
32.9
466
Howard Industries, Inc.
1,228.00
4,912.0
5,341.8p
93
387
1,395.0 1,935.00
3,330.OP
8,671.8
6-8
361
509
Moloney Electric, Inc.
Lowest Bid Proposal for the PolemountTransformers:
I
�
HEES Enterprises, Inc. _
$64,850.89
Bid Item 7: 100kVA, 240/480 Volt, Single Phase Conventional Pole
Numberof units:
3
51 1
120
NoLoad
Load
Vendor Unit Extended
Price
Loss
Loss
No Load Load
Cost of
Life C cle
Deliver
Height
Weight
Price $ Price $
w/tax $
watts
watts
Loss value Loss value
Losses $
Cost $
weeks
inches : ounds
HEES Enterprises, Inc.
ERMCO Transformers 1,970.CO 5,910.OD
6,427.13
178
750
2,002.53 2,812.5)
4,815.
11 242.13
8
42.9
969
Howard Industries Inc. 2,490.0) 7,470.00
8,123.
3 213
724
3,195.0) 3,620.
6,815.00
14 938.3
6-8
43
1038
Moloney Electric Inc.
Lowest Bid Proposal for the PolemountTransformers:
HEES Enterprises, Inc. _
$64,850.89
Lfe Cycle Cost
112,358.39
BSU Account No.
160.1496
Prepared by: Weldat Haile
Senior ower Engineer