HomeMy WebLinkAboutAgenda Report - February 16, 2011 C-11AGENDA ITEM C� It
AhCITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving the Purchase of Padmount Transformers from HEES
Enterprises, Inc. of Astoria, Oregon and Howard Industries, Inc. of Laurel,
Mississippi ($214,197.27)
MEETING DATE: February 16,2011
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of padmount
transformers from HEES Enterprises, Inc. of Astoria, Ore. and
Howard Industries, Inc. of Laurel, Miss. ($214,197.27).
BACKGROUND INFORMATION: On October 6,2010, the City Council authorized the advertisement
of bids to procure padmount transformers to maintain inventoryfor
replacement of damaged/old transformers in the distribution system.
On January 12, 2011, bids were opened with three suppliers submitting proposals, two of which were
deemed responsive. Life -cycle costs (total purchase price plus cost of estimated power loss during the
projected life of the transformer) were evaluated as shown on the attached summary. HEES Enterprises,
Inc. of Astoria, Ore. and Howard Industries, Inc. of Laurel, Miss. submitted responsive bids with the
lowest life -cycle cost as shown below:
12 each 37.5kVA, 1 -Phase, 240/120V HEES Enterprises, Inc.
$18,778.95
12 each 75kVA, 1 -Phase, 240/120V HEES Enterprises, Inc.
$26,582.85
3 each 75kVA, 3 -Phase, 2081120V Howard Industries, Inc.
$13,046.74
2 each 112.5kVA, 3 -Phase, 480/277V Howard Industries, Inc
$ 9,874.50
2 each 225kVA, 3 -Phase, 480/277V HEES Enterprises, Inc
$14,816.10
2 each 300kVA, 3 -Phase, 480/277V HEES Enterprises, Inc
$15,923.18
2 each 1000kVA, 3 -Phase, 480/277V HEES Enterprises, Inc
$32,829.45
4 each 1500kVA, 3 -Phase, 480/277V HEES Enterprises, Inc.
$82,345.50
FISCAL IMPACT: Procurement cost is $214,197.27. Life -cycle cost is $371,266.01.
FUNDING: Included in FY2010/11 Account No. 160.1496
Jorda ers r
Deputy City Manager/Internal Services Director
v
iz eth A. Kirklev
Electric Utility Director
PREPARED BY: Weldat Haile, Senior Power Engineer
EAK/WHOBAst
APPROVED: ,
Konradt Bartlam, City Manager
Transformer Bid Evaluation
Bid Opening:
January 12, 2011
Padmount
Tax (factor):
1.0875
Primary Windings:
Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd. Wye/6930 Volt, 60Hz
January 25, 2011
Load Loss $/watt:
1.25
Bid Item 1: 37.5 kVA, 240/120 Volt, Single Phase Pad
Number of units:
12
28 >1.5
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery Height Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises Inc. (Ermco Transformers)
1,439.00
17,268.00
18,778.95
88
389
3,960.00
5,835.00
9,795.00
28,573.95
8 28 1.800
Howard Industries Inc.
1,504.00
18,048.00
19,627.20
90
397
4,050.00
5,955.00
10,005.00
29,632.20
6-8 32 2.300
E
CG Power System USA Inc.
No Offer
Bid Item 2: 75 kVA, 240/120 Volt, Single Phase Pad,
Number of units:
12
28 >1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery Height Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises Inc. (Ermco Transformers)
2,037.00
24,444.00
26,582.85
135
686
6,075.00
10,290.00
16,365.00
42,947.85
8 28 2.000
Howard Industries Inc.
2,231.00
26,772.00
29,114.55
150
674
6,750.00
10,110.00
16,860.00
45,974.55
6-8 32 2.500
E
CG Power System USA Inc.
No Offer
Bid Item 3: 75 kVA, 208/120 Volt, Three Phase Pad,
Number of units:
3
65 >1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery Height Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises, Inc. (Ermco Transformers)
4,955.00
14,865.00
16,165.69
137
1112
1,541.25
4,170.00
5,711.25
21,876.94
8 49 2.700
Howard Industries Inc.
3,999.00
11,997.00
13,046.74
177
984
1,991.25
3,690.00
5,681.25
18,727.99
6-8 45 2.300
CG Power System USA Inc.
3,645.00
10,935.00
11,891.81
196
1002
2,205.00
3,757.50
5,962.50
17,854.31
6-81 52.1 2.280
E
Bid Item 4: 112.5 kVA, 480Y/277 Volt, Three Phase Pad
Number of units:
2
65 >2.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery Height Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises Inc.(Ermco Transformers)
5,130.00
10,260.00
11,157.75
262
1046
1,965.00
2,615.00
4,580.00
15,737.75
8 49 4.000
Howard Industries Inc.
4,540.00
9,080.00
9,874.50
267
1194
2,002.50
2,985.00
4,987.50
14,862.00
6-8 45 2.400
CG Power System USA Inc.
4,353.00
8,706.00
9,467.78
293
1190
2,197.50
2,975.00
5,172.50
14,640.28
6-81 52.1 2.280
E
Bid Item 5: 225 kVA, 480Y/120 Volt, Three Phase Pad,
Number of units:
2
65 >3.5
Unit
Extended
Price
No Load
1 Load
No Load
I Load
Cost of
Life Cycle
Delivery Height Impedance
Transformer Bid Evaluation
Bid Opening:
January 12, 2011
Padmount
Tax (factor):
1.0875
Primary Windings:
Three-Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single-Phase, 12000 Grd. Wye/6930 Volt, 60Hz
January 25, 2011
Load Loss $/watt:
1.25
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises Inc.(Ermco Transformers)
6,812.00
13,624.00
14,816.10
443
1644
3,322.50
4,110.00
7,432.50
22,248.60
8 49 4.800
Howard Industries Inc.
7,380.00
14,760.00
16,051.50
520
1716
3,900.00
4,290.00
8,190.00
24,241.50
6-8 55 5.100
CG Power System USA Inc.
5839.00
11,678.00
12,699.83
407
2416
3,052.50
6,040.00
9,092.50
21,792.33
6-8 52.1 3.580
E
Bid Item 6: MOM, 480Y/277 Volt, Three Phase Pad,
Number of units:
2
65 >3.5
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery Height Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises Inc.(Ermco Transformers)
7,321.00
14,642.00
15,923.18
464
2531
3,480.00
6,327.50
9,807.50
25,730.68
8 49 4.500
Howard Industries Inc.
8,716.00
17,432.00
18,957.30
570
2430
4,275.00
6,075.00
10,350.00
29,307.30
6-8 56 4.300
CG Power System USA Inc.
7,435.00
14,870.00
16,171.13
529
2679
3,967.50
6,697.50
10,665.00
26,836.13
6-81 61.6 3.550
E
Bid Item 7: MOM, 480Y/277 Volt, Three Phase Pad,
Number of units:
2
90 >5.3.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery Height Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises Inc.(Ermco Transformers)
15,094.00
30,188.00
32,829.45
1188
7196
8,910.00
17,990.00
26,900.00
59,729.45
8 63 5.800
Howard Industries Inc.
18,747.00
37,494.00
40,774.73
1242
7995
9,315.00
19,987.50
29,302.50
70,077.23
6-8 75 5.900
E
CG Power System USA Inc.
14,838.00
29,676.00
32,272.65
1179
8437
8,842.50
21,092.50
29,935.00
62,207.65
6-81 72.1 5.750
E
Bid Item 8: MOM, 480Y/277 Volt, Three Phase Pad,
Number of units:
4
90 >5.3
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery Height Impedance
Price $
Price $
w/tax $
Loss (watts)
Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks) (inches) %
Hees Enterprises Inc.(Ermco Transformers)
18,930.00
75,720.00
82,345.50
1557
10549
23,355.00
52,745.00
76,100.00
158,445.50
8 63 6.000
Howard Industries Inc.
23,423.00
93,692.00
101,890.05
1818
10383
27,270.00
51,915.00
79,185.00
181,075.05
6-8 71 5.750
CG Power System USA Inc.
18,937.00
75,748.00
82,375.95
1493
11985
22,395.00
59,925.00
82,320.00
164,695.95
6-81 74.1 5.750
E
Total Price
Total LCC
Hees Enterprises Inc. (Ermco Transformers)
218,599.46
375,290.71
Howard Industries Inc.
249,336.56
413,897.81
CG Power System USA Inc.
164,879.14
Less Bid Items 1 & 2
308,026.64
Less Bid Item 1 & 2
02-16-11 DB Pad mount - Attach.xls
Transformer Bid Evaluation
Bid Opening:
January 12, 2011
Padmount
Tax (factor):
1.0875
Primary Windings:
Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd. Wye/6930 Volt, 60Hz
January 25, 2011
Load Loss $/watt:
1.25
Total Price Plus Tax for the Bids of Transformers
214,197.26
Prepared by: Weldat Haile
BSU Account No.
160.1496
total lifecycle cost =
371,266.01
Sen. Power Engineer
02-16-11 DB Pad mount - Attach.xls
RESOLUTION NO. 2011-16
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF PADMOUNT
TRANSFORMERS FROM HEES ENTERPRISES,
INC., OF ASTORIA, OREGON, AND HOWARD
INDUSTRIES, INC., OF LAUREL, MISSISSIPPI
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on January 12, 2011, at
11:00 a.m., for the purchase of padmount transformers, described in the specifications
therefore approved by the City Council on October 6, 2010; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated as shown on Exhibit attached; and
WHEREAS, the bids meeting the City's specifications with the lowest estimated life-
cycle costs are shown below:
12 each 37.5kVA, I -Phase 120/240V
12 each 75kVA, 1 -Phase, 120/240
3 each 75kVA, 3 -Phase, 208/120V
2 each 112.5kVA, 3 -Phase, 480/277V
2 each 225kVA, 3-Phase,480/277V
2 each 300kVA, 3 -Phase, 480/277V
2 each 1000kVA, 3 -Phase, 480/277V
4 each 1500kVA, 3 -Phase, 480/277V
HEES Enterprises, Inc
$18,778.95
HEES Enterprises, Inc.
$26,582.86
Howard Industries, Inc.
$13,046.74
Howard Industries, Inc
$ 9,874.50
HEES Enterprises, Inc
$14,816.10
HEES Enterprises, Inc
$15,923.18
HEES Enterprises, Inc
$32,829.45
HEES Enterprises, Inc.
$82,345.50
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of padmount transformers, as shown above, in the amount of
$214,197.27.
Dated: February 16, 2011
hereby certify that Resolution No. 2011-16 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 16, 2011, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
&JOHL
City Clerk
2011-16
1EXHIrl"BiT Al
Transformer Bid Evaluation
Bid Opening: January 12, 2011
Padmount
Tax (factor):
1.0875
Primary Windings:
Three -Phase, 12000 Volt, 60H7, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd.
e/6930 Volt, 60Hz
January 25, 2011
Load
Loss $/watt:
1.25
Bid Item 1: 37.5 kVA, 240/120 Volt, Single Phase Pad
Number of units:
12
28
>1.5
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (watts) Loss watts
Loss value
Loss value
Losses $
Cost $
weeks
inches
%
Hees Enterprises Inc. Ermco Transformers
1,439.00
17,268.00
18,778.95
88
389
3,960.00
5,835.00
9,795.00
28,573.95
8
28
1.800
Howard Industries Inc.
1,504.00
18,048.00
19,627.20
90
397
4,050.00
5,955.00
10,005.00
29,632.20
6-8
32
2.300 E
CG Power System USA Inc.
No Offer
Bid Item 2: 75 kVA, 240/120 Volt, Single Phase Pad,
Number of units:
12
28
>1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss watts
Loss watts
Loss value
Loss value
Losses $
Cost $
weeks
inches
%
Hees Enterprises Inc. Ermco Transformers
2,037.00
24,444.00
26,582.85
135
686
6,075.00
10,290.00
16,365.00
42,947.85
8
28
2.000
Howard Industries Inc.
2,231.00
26,772.00
29,114.55
150
674
6,750.00
10,110.00
16,860.00
45,974.55
6-8
32
2.500 E
CG Power System USA Inc.
No Offer
Bid Item 3: 75 kVA, 2081120Volt, Three Phase Pad,
Number of units
3
65
>1 8
Vendor
Unit
Extended
Price
NoLoad
Load
NoLoad
Load
Cost Of
Life Cycle
Delivery
Height
Impedance
Price
Price$
wax
oss watts
oss watts
ossvaue
ossvaueosses
Est
wee s
inc es
o
Hees Enterprises, Inc (Ermco Transformers)
44,95500
1486500
16 16569
137
1112
1,54125
4,17000
5,71125
21,$7694
8
49
2700
Howard Industries Inc
3,99900
11 99700
13046.74
177
984
1,99125
3,69000
5,681 25
18,727 99
6-8
45
2300
CG Power System USA Inc
3,645 00
10,93500
11,89181
196
1002
2 205 00
3,75750
5,96250
17,854 31
6-8
521
2280 E
Bid Item 4: 112.5 kVA 480YI277 Volt Three
hase Pad I
N imberof units
2
65
>2 0
Vendor
Unit
Extended
Price
NoLoad
Load
NoLoad
Load
Cost cr
Life Cycle
Delivery
Height
Impedance
Price
Price
wax
oss wa
Loss (watts)
ossvaue
—Eo—ss—V-50-6
osses
cos
(weeKs)
inc es
o
Hees Enterprises Inc Ermco Transformers
5,1300
10,26000
11,1577
262
1046
1,96500
2,61500
4,58000
15,73775
8
49
4000
Howardlndusthes Inc
4.54000
9,08000
9,874.50
267
1194
2,00250
2.985 00
4,98750
14,862 00
6-8
Power SyaWm USA Inc
4,3530
8,70600
9,46778
293
1190
.CG
Bid Item Ex 225 VA 480Y/120 Volt Three P iase Pad
N imberof units
2
65
>3 5
Unit
Extended
Price
NoLoad
t Load
NoLoad
Load I
Cost of
Life Cycle
Delivery
Height
Impedanc ,
Transformer Bid Evaluation
Bid Opening: January 12, 2011
Padmount
ITax (factor):
No Load Loss $/watt:
1.0875
3.75
Primary Windings: Three-Phase, 12000 Volt, 60Hz, Delta Connected
Single-Phase, 12000 Grd. Wye16930 it, 60Hz
January 25, 2011
Load Loss $/watt:
1.25
Price $
Price $
w/tax $ Loss (watts) Loss watts
Loss value
Loss value
Losses $
Cost $
weeks
inches
%
Hees Enterprises Inc. Ermco Transformers
Howard Industries Inc.
CG Power System USA Inc.
6,812.00
7,380.00
5839.00
13,624.00
14,760.00
11,678.00
14,816.10
16,051.50
12,699.83
443
520
407
1644
1716
2416
3,322.50
3,900.00
3,052.50
4,110.00
4,290.00
6,040.00
7,432.50
8,190.00
9,092.50
22,248.60
24,241.50
21,792.33
8
6-8
6-8
49
55
52.1
4.800
5.100
3.580 E
Bid Item 6: 300kVA, 480YI277 Volt, Three Phase Pad,
Number of units:
2
65
>3.5
Vendor
Unit
Price $
Extended
Price $
Price No Load
w/tax $ Loss Jwatts
Load
Loss (wafts)
No Load
Loss value
Load
Loss value
Cost of
Losses $
Life Cycle
Cost $
Delivery
weeks
Height Impedance
inches
%
Hees Enterprises Inc. Ermco Transformers
Howard Industries Inc.
CG Power System USA Inc.
7,321.00
8,716.00
7,435.00
14,642.00
17,432.00
14,870.00
15,923.18
18,957.30
16,171.13
464
570
529
2531
2430
2679
3,480.001
4,275.001
31967.50
6,327.50
6,075.00
6,697.50
9,807.50
10,350.00
10,665.00
25,730.68
29,307.30
26,836.13
8
6-8
6-8
49
561
61.6
4.500
4.300
3.550 E
Bid Item 7: 10001(VA, 480Y1277 Volt, Three Phase Pad,
Number of units:
2
90
>5.3.0
Vendor
Unit
Price $Price
Extended
$
Price No Load Load
w/tax $ Loss watts Loss watts
No Load
Loss value
Load
Loss value
Cost of
Losses $
Life Cycle
Cost $
Delive
weeks
Height Im edance
inches %
Hees Enterprises Inc. Ermco Transformers
Howard Industries Inc.
CG Power System USA Inc.
15,094.00
18,747.00
14,838.00
30,188.00
37,494.00
29,676.00
32,829.45
40,774.73
32,272.65
1188
1242
1179
7196
7995
8437
8,910.00
9,315.00
8,842.50
17,990.00
19,987.50
21,092.50
26,900.00
29,302.50
29,935.00
59,729.45
70,077.23
62,207.65
8
65.900
6-8
63
72.1
5.800
E
5.750 E
Bid Item 8: 15001(VA, 480YI277 Volt, Three Phase Pad,
Number of units:
4
90
>5.3
Vendor
Unit
Price $
Extended
Price $
Price
w/tax $
No Load
Loss watts
Load
Loss watts
No Load
Loss value
Load
Loss value
Cost of
Losses $
Life Cycle
Cost $
DeliveryHeight
weeks
Im edance
inches %
Hees Enterprises Inc. Ermco Transformers
Howard Industries Inc.
CG Power System USA Inc.
18,930.00
23,423.00
18,937.00
75,720.00
93,692.00
75,748.00
82,345.50
101,890.05
82,375.95
1557
1818
1493
10549
10383
11985
23,355.00
27,270.00
22,395.00
52,745.00
51,915.00
59,925.00
76,100.00
79,185.001
82,320.00
158,445.50
181 075051
164,695.95
8
6-8
6-8
63
71
74.1
6.000
5.750
5.750 E
Total Price
Total LCC
Hees Enterprises Inc. Ermco Transformers
Howard Industries Inc.
CG Power System USA Inc.
218,599.46
249,336.56
164,879.14
Less Bid Items 1 & 2
375,290.71
413,897.81
308,026.64 Less Bid Rem 1 8 2
02-16-11 DB Padmount- Attach.xls
Transformer Bid Evaluation
Bid Opening: January 12,2011
Padmount
Tax (factor): 1.0875 Primary Windings: Three-Phase, 12000Volt, 60Hz, Delta Connected
No Load Loss $/watt: 3.75 Single-Phase, 1 000 Grd. e/6930 Volt, 60Hz
anuary5,
Loadwatt: 5
Total Price Plus Tax forthe Bids of Transformei s
214197.26
Prepared b: weldat Haile
BSUAccount No. 160.1496 total lifecycle cost= 371 266.01
Sen. Power Engineer
I
02-16-11 DB Padmount- Attach.xls