HomeMy WebLinkAboutAgenda Report - February 3, 2010 D-04T) W4
CITY OF LODI
,. COUNCIL COMMUNICATION
AGENDA TITLE: Accept Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE: February 3,2010
PREPARED BY: Randy Lipelt, Buyer
RECOMMENDED ACTION:
BACKGROUND INFORMATION
Exh Date
A 10/01/09
B 10/06/09
C 10/06/09
D 10/07/09
E 10/07/09
F 10/07/09
G 10/19/09
Contractor
Information only. This report is made to the City Council in
accordance with Lodi Municipal Code §2.12.060.
During the 4th calendar quarter of 2009, the following
purchases were awarded. Background information for
each purchase is attached as ExhibitsA through X.
Project Award Amt.
Asher Company
Animal Shelter Kennel Flooring
$7,061.65
Xerox Corporation
#201b Bond White Paper 8.5" X 11"
$7,816.95
Smalley's Wholesale
Police Ammunition
$6,024.75
PAC Machine Company Inc
White Slough Submersible Pump
$5,531.19
Survalent Technology
SCADA software support
$11,150.00
General Pacific
AMR Project
$10,875.00
North Pacific Lumber
Wood Poles for Electric Inventory
$16,018.88
H 10/21/09 VWR International LLC
J
K
L
M
N
O
P
Q
R
S
T
U
V
PCU
ri
10/29/09 3T Equipment
11/03/09
11/03/09
11/04/09
11/10/09
11/17/09
11/20/09
11/23/09
11/30/09
12/02/09
12/07/09
12/08/09
12/16/09
12/21/09
12/22/09
White Slough Laboratory Glassware $5,748.67
Washer Replacement
Water/Wastewater Division Main Line $12,038.13
Cable Reel Replacement
Mechanical Analysis Repair Well #17R Motor Replacement $6,371.00
Koffler Electrical
Casey Printing
Electrical Protection Inc.
General Pacific
Dell Marketing
Geo E Honn
Milsoft Utility Solutions
MIG -Moore lacofano
Goltsman
Jensen Precast
Paragon Pools
Proglass Inc
Jensen Precast
Brown & Caldwell
Well 4R Motor Replacement
$10,436.74
The City of Lodi -Community Activity Guide
$7,863.00
City Hall Fire Alarm System Replacement
$11,378.00
Meter Locking Rings & Marking Paint
$6,564.59
Personal Computers
$16,082.75
Power Quality Meter
$7,193.00
Engineering Software Pass Key
$10,331.25
12/22/09 Envelope Products Company
Lodi Avenue Gateway Project $9,870.00
Electric Utility Vault Risers & Lids
$19,433.63
Pool Pump Replacement
$7,550.00
Electric Utility Module Box Pads
$5,198.58
Electric Utility Vault Lids
$14,811.75
G Basin (DeBenedetti Park) Storm Water
$10,000.00
Pump Station
Utility Bill/Payment Envelopes/Letterhead
$5,319.35
Envelopes/Accounting Envelopes
FISCAL IMPACT: Varies by project. All purchaseswere budgeted in the 2009-10 Financial
Plan.
FUNDING: Funding as indicated on Exhibits.
Jordan Ayers
Deputy City Manager/Internal Services Director
APPROVED:
Bg, City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
170�I=1Ll116
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Animal Shelter Kennel Flooring
Police Department
ASHER COMPANY
$7,061.65
October 1, 2009
BIDS OR PROPOSALS RECEIVED:
Asher Company $7,061.65
C&L Coatings, Inc. $36,890.00
The Floorman $6,500.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Asher Company completed flooring in the cat room at the Animal Shelter in
March, 2009. Due to the quality of their work, and to ensure we maintain the
same flooring throughout the facility we are recommending Asher be awarded
the contract. Asher Company agreed initially to help clear the space. It was
unknown if the Floorman would offer this assistance.
FUNDING: 1211016.1820
Prepared by: Jeanie Biskup
Title: Support Services Manager
Reviewed by:
Purchase Order No.: 18778
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
20# Bond White Paper, 8.5x11
Stores Inventory
Xerox
$7,816.95
October 6, 2009
BIDS OR PROPOSALS RECEIVED:
Xerox
The Office City
OfficeMax
Staples
"NO BID" or NO RESPONSE RECEIVED:
$7,816.95
$8,725.23
$9,723.36
$10,473.30
EXHIBIT B
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a routine inventory order to be stored in a controlled climate enviroment
in the Purchasing Division.
FUNDING: 100.1447
Prepared by: Sherry R. Moroz
Title: Purchasinci Technician
Reviewed by:
Purchase Order No. 18894
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Police Ammunition
Police Department
Smalley's Wholesale Inc
$6,024.75
October 6, 2009
BIDS OR PROPOSALS RECEIVED:
Smalley's Wholesale Inc
"NO BID" or NO RESPONSE RECEIVED:
$6,024.75
EXHIBIT C
BACKGROUND INFORMATION & BASIS FOR AWARD:
Ammunition supplied by the vendor meets the needs of the department in quality
and performance. Vendor provides free delivery service saving
500.00 to $600.00 on each order.
FUNDING:
Prepared by: Jeanie Bisku
Title: Support Services Manager
Reviewed by:
Purchase Order No.: 18895
Recommendation for Contract Award
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
White Slough Submersible Pump
Public Works
PAC Machine Company Inc.
$5,531.19
October 7, 2009
BIDS OR PROPOSALS RECEIVED:
PAC Machine Company Inc.
San Francisco Pump Repair
"NO BID" or NO RESPONSE RECEIVED:
$5,531.19
$5,867.06
EXHIBIT D
BACKGROUND INFORMATION & BASIS FOR AWARD:
The submersible pump being requested is to be utilized by White Slough
Maintenance staff during routine and emergency repairs. This pump will allow
them to drain the process tanks quicker to expedite the project. Currently staff
utilizes pumps with combustion motors. This created potential hazards from the
exhaust. The pump being requested can also be used as a back up pumping
source for other process pump failures.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: Wastewater Treatment
Superintendent
Reviewed by:
Purchase Order No.: 18897
EXHIBIT E
Recommendation for Contract Award
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
SCADA Software Support
Electric Utility
Survalent Technology
$11,150.00
October 07, 2009
BIDS OR PROPOSALS RECEIVED:
Survalent Technology $11,150.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Survalent Technology provides the SCADA system that controls the Water,
Electric and Storm Lift Stations. An annual service agreement ensure our
staff with technical support and software updates. This is a 12 month annual
service agreement.
FUNDING: 160653.7335
Prepared by: Abel Palacio Sr.
Title: Utility Operations Supervisor
Reviewed
by:
Purchase Order No.: 18902
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Automated Meter Reading Project
Electric Utility
General Pacific
$10,875.00
October 7, 2009
BIDS OR PROPOSALS RECEIVED:
General Pacific
"NO BID" or NO RESPONSE RECEIVED:
$10,875.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Itron is sole supplier per Council Resolution 99-124
FUNDING: 160613.7352
Prepared by: Ken B
Title: Metering Electrician
Reviewed by:
Purchase Order No.: 18908
EXHIBIT F
EXHIBIT
Recommendation for Contract Award
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Wood Poles for Electric Inventory
Electric Utility
North Pacific Lumber Company
$16,018.88
October 19, 2009
BIDS OR PROPOSALS RECEIVED:
North Pacific Lumber $16,018.88
McFarland Cascade $18,596.25
Stella -Jones $18,433.13
"NO BID" or NO RESPONSE RECEIVED:
The Oeser Company
Nevada Wood Preserving
Bell Lumber & Pole Company
BACKGROUND INFORMATION & BASIS FOR AWARD:
These wood poles are for use on the City of Lodi's Electric System. They can
be used for replacement of existing poles or in new construction. North Pacific
Lumber was the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed by:
Purchase Order No.: 18925
EXHIBIT H
Recommendation for Contract Award
PROJECT NAME: White Slough Laboratory Glassware Washer
Replacement
DEPARTMENT: Public Works
CONTRACTOR VWR International LLC
AWARD AMOUNT: $5,748.67
DATE OF October 21, 2009
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
VWR International LLC $5,748.67
Fisher Scientific $5,874.68
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The glassware washer is a replacement of the existing unit, which is original
equipment at the Facility. The washer is utilized by the Laboratory staff to
properly clean the laboratory glassware and perform distilled water rinse to
remove surface residues. The existing unit has been repaired several times
and it is not economical for further repairs due to the unavailability of parts.
FUNDING: 170403.7719
Prepared by: Del Kerlin
Title
Reviewed by:
Purchase Order No.: 18937
Wastewater Treatment
Superintendent
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT I
Water/Wastewater Division Main Line Cable Reel
Replacement
Public Works
3T Equipment
$12,038.13
November 9, 2009
BIDS OR PROPOSALS RECEIVED:
3T Equipment $12,038.13
Municipal Maintenance Equipment $15,496.88
WECO Industries $15,745.93
Cues Inc $17,268.75
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Water Services Division purchased the existing cable reel unit in 1992. It
has become increasingly unreliable and the cable has been spliced and
repaired many times. The existing cable reel unit is operated by hydraulic
motor which uses clutches for controlling the location of the camera. The
clutch system is older technology and does not provide the control precision
that the electric systems do and is very difficult to load inside the vehicle. A
new electric unit is requested to replace the existing worn out unit.
3T Equipment Company, Inc. presented the lowest bid. While compatibility is
of concern since the 3T model is not made by the same manufacturer of our
existing equipment, there is no indication there will be a problem.
FUNDING: 170404.7352
Prepared by:
Title:
Reviewed by:
Purchase Order No.: 18968
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Well 17R Motor Replacement
Public Works
Mechanical Analysis Repair Inc
$6,371.00
December 2, 2009
EXHIBIT J
BIDS OR PROPOSALS RECEIVED:
Mechanical Analysis Repair $6,371.00
Koffler Electric $9,597.00
Industrial Electric $10,876.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Well #17 recently experienced a motor failure rendering the facility inoperable.
This well provides potable water to a residential portion of the City and is
equipped with backup generator power. It is not recommended this motor be
re -wound. The Division intends to replace this motor with an Aurora vertical
pump motor not a US Motor. The purpose of this decision is to pilot test a less
expensive motor (constructed in Mexico) that has not previously been used by
the City of Lodi for municipal water well purposes. If the motor performance is
acceptable, the Aurora brand will be considered in future well motor
replacements. The motor for Well #17 is covered under the City's insurance for
major equipment and is eligible for a reimbursement claim.
FUNDING: 180453.7719
Prepared by: Kevin Gaither
Title: Water Services Technician
Reviewed by:
Purchase Order No.: 18974
EXHIBIT K
Recommendation for Contract Award
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Well 411 Motor Replacement
Public Works
Koffer Electrical
$10,436.74
November 3, 2009
BIDS OR PROPOSALS RECEIVED:
Koffler Electric $10,436.74
Industrial Electric $11,827.65
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Well 4R recently experienced a motor failure rendering the facility inoperable.
This well provides the primary source of potable water to the City's 1 MG
storage tank located on Thurman Street and has backup generator power in
the event of a power failure. It is not recommended this motor be re -wound.
The Division requests replacing the existing well motor in-kind with a US Motor
Brand Vertical Hollow Shaft, premium efficient, 150HP electric motor.
FUNDING: 180453.7331
Prepared by: Kevin Gaither
Title: Water Services Technician
Reviewed by:
Purchase Order No.: 18975
EXHIBIT L
Recommendation for Contract Award
PROJECT NAME: The City of Lodi -Community Activity
Guide/Winter/Spring-2010 Issue
DEPARTMENT: Division of Arts & Culture/Community Center &
Parks & Recreation Department
CONTRACTOR Casey Printing
AWARD AMOUNT: $7,863.00
DATE OF November 4, 2009
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Casey Printing $7,863.00
Commerce Printing $8,000.00
Folgers Graphics $8,000.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Casey Printing offers a complete production and a high quality product at the
lowest competitive price.
FUNDING: 108026.7301
Prepared by:
Diane C. Amaral
Title: Program Coordinator
Reviewed by:
Purchase Order No.: 189
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT M
City Hall Fire Alarm System Replacement
Public Works
Electrical Protection Inc.
$11,378.00
November 10, 2009
BIDS OR PROPOSALS RECEIVED:
Electrical Protection Inc $11,378.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
There are three main components of a fire alarm system: the control panel, the
devices, and the monitoring of the system. The City Hall Fire Alarm control panel has
failed and needs replacing. This requires that the old smoke detectors and pull
stations (devices) be updated as well for them to communicate with a new control
panel and to meet newer building code requirements. Electrical Protection, Inc (EPI)
has the current monitoring contract with the City of Lodi. Other company's systems are
proprietary; requiring that you only buy parts and/or have monitoring service provided
by them. EPI's systems are all non-proprietary, so that parts are readily available and
serviceable by others.
As an example, a proprietary system (Simplex Grinnell) was installed in the new Police
Facility. When it came time to contract the monitoring of the system, Simplex Grinnell
was three times the price of EPI yet would not allow EPI access to their alarm system,
so EPI had to install a separate panel to interface with the Simplex panel at an
additional cost of a couple of thousand dollars to the City.
All other fire alarm systems in the City are monitored by EPI. We recommend using
EPI's control panel to avoid this kind of problem in the future.
FUNDING: 1211017.1825.2250
Prepared by: Denis Callahan
Title: Fleet and Facilities Manacier
Reviewed by:
Purchase Order No.: 18974
Recommendation for Contract Award
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT N
Meter Locking Rings & Marking Paint
Electric Utility
General Pacific
$6,564.59
November 17, 2009
BIDS OR PROPOSALS RECEIVED:
General Pacific
HD Supply -Portland Paint Only
"NO BID" or NO RESPONSE RECEIVED:
Ace Supply
All -Phase Electrical Supply
GEXPRO
Rexel Norcal Valley
Wille Electric Supply
Kortick Mfg
Platt Electrical Supply
Wesco Distribution
Intraline Inc
HD Supply -Benicia
Paint
$1,131.44
$1,194.08
Meter Ring
$5,433.15
No Bid
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new
construction and also repairs on existing equipment. General Pacific is the low
responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No.: 19020
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Personal Computers -Technology Plan Year 1
DEPARTMENT: Library
CONTRACTOR Dell Computers
AWARD AMOUNT: $16,082.75
DATE OF November 20, 2009
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Dell Computers
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Used State CMAS contract number WN99ABZ
$16,082.75
FUNDING: 212.801 Library Board of Trustees Private Sector Trust Fund
Prepared by: Nancy Martinez
Title: Library Services Director
Reviewed by:
Purchase Order No.: 19036
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Power Quality Meter
Electric Utility
Geo. E. Honn Co. Inc.
$7,193.00
November 23, 2009
BIDS OR PROPOSALS RECEIVED:
Honn Company
Fluke
Sierra Utility Sales Inc
"NO BID" or NO RESPONSE RECEIVED:
$7,193.00
$7,198.00
$9,734.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Three phase power quality meter kit with single phase monitor for spot checking inside
buildings. Equipment of this kind is necessary to insure the EUD is providing power to
it's customers that meets industry standards.
Only the Honn Company bid included the single phase unit (Eagle 120). As it is the
only unit to fill EUD's needs, its price was added to the other companies buds. The
Eagle PQ kit was the lowest price before the addition and comes with the carrying case
that would have to be purchased separately for the Fluke meter. It also seems more
rugged and waterproof.
FUNDING: 160652.7719
Prepared by: E. W. Fitzpatrick
Title: Distribution Planning Supervisor
Reviewed by:
Purchase Order No.: 19037
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Engineering Software Pass Key
Electric Utility
Milsoft Utility Solutions
$10,331.25
November 30, 2009
BIDS OR PROPOSALS RECEIVED:
Milsoft Utility Solutions (Pass Key)
"NO BID" or NO RESPONSE RECEIVED:
$10,331.25
BACKGROUND INFORMATION & BASIS FOR AWARD:
The software, Milsoft Solutions is already received with only one Pass Key,
which allows one person to work at a time. To have the accessibility of working
several individuals at a time, several Pass Keys are required. Therefore, at
least three Pass Keys including the already received one are needed at the
moment. The main function of the Software is to update the model of the
distribution system and the 60KV power line prepared by R.W. Beck and to run
an engineering analysis as required.
FUNDING: 160612.7369
Prepared by: Weldat Haile
Title: Senior Power Enaineer
Reviewed by:
Purchase Order No.: 19045
EXHIBIT R
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Lodi Avenue Gateway
Public Works
MIG -Moore lacofano Goltsman, Inc
$9,870.00
December 2, 2009
BIDS OR PROPOSALS RECEIVED:
The bid proposal for professional services was
requested from a highly qualified, experienced
consulting firm Moore lacofano Goltsman, Inc.
that is uniquely familiar with the design concepts
for the Lodi Avenue Reconstruction Project.
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Work to be performed includes preliminary design services for the Lodi Avenue
Gateway project based on the East Lodi Avenue Design Guidelines dated July
2008. The work will include project initiation and coordination, staff review and
final concept plan. This firm has been engaged on two other occasions
resulting in the development of design standards for the Lodi Avenue
Reconstruction Project.
FUNDING: 325034.7323
Prepared by: F. Wally Sandelin
Title: Public Works Director
Reviewed by:
Purchase Order No.: 19054
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT S
Electric Utility Vault Risers and Lids
Electric Utility
Jensen Precast
$19,433.63
December 7, 2009
BIDS OR PROPOSALS RECEIVED:
Jensen Precast
"NO BID" or NO RESPONSE RECEIVED:
Oldcastle/Utility Vault
$19,433.63
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new
construction and also repairs on existing equipment. Oldcastle/Utility Vault
would not bid on the riser and lids by themselves. They wanted to quote the
vault also. The City does not need vaults at this time. Jensen Precast is the
low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed by:
Purchase Order No.: 19059
EXHIBIT T
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Pool Pump Replacement
Parks and Recreation
Paragon Pools
$7,550.00
December 8, 2009
BIDS OR PROPOSALS RECEIVED:
Paragon Pools $7,550.00
Leslie's Pools $7,658.00
"NO BID" or NO RESPONSE RECEIVED:
Knorr Systems
BACKGROUND INFORMATION & BASIS FOR AWARD:
The existing circulation pump at Enze Pool of Blakely Park is out of service and
needs to be replaced. The existing pump can not be rebuilt. The new pump
specifications may provide some electrical cost savings long term.
FUNDING: 107521.7323
Prepared by:
Steve Dutra
Title: Park Superintendent
Reviewed by:
Purchase Order No.: 19063
EXHIBIT U
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
170�I=1Ll116
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Electric Utility Module Box Pads
Electric Utility
Proglass Inc.
$5,198.58
December 16, 2009
BIDS OR PROPOSALS RECEIVED:
Proglass Inc.
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This item is for the Electric Inventory. It will be used in new construction and
also repairs on existing equipment. Proglass Inc is the only approved
manufacturer of this type of equipment. The Purchase Order was issued to
Proglass based on this information.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed by:
Purchase Order No.: 19076
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Electric Utility Vault Lids
Electric Utility
Jensen Precast
$14,811.75
December 21, 2009
BIDS OR PROPOSALS RECEIVED:
Jensen Precast
"NO BID" or NO RESPONSE RECEIVED:
Oldcastle/Utility Vault
EXHIBIT V
$14,811.75
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used for DeBenedetti
Park. Oldcastle/Utility Vault would not bid on the lids by themselves. They
wanted to quote the vault also. The City does not need vaults at this time.
Jensen Precast is the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed by:
Purchase Order No.: 19088
EXHIBIT W
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
G Basin (DeBenedetti Park) Storm Water Pump
Station
Public Works
Brown & Caldwell
$10,000.00
December 22, 2009
BIDS OR PROPOSALS RECEIVED:
Brown & Caldwell
"NO BID" or NO RESPONSE RECEIVED:
$10,000.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole source solution for providing preliminary design which will include a site
evaluation, flow rate selection, evaluation and recommendation for a gross
solids removal device along with design criteria required to complete the pump
station design. Development, preparation and finalizing of the RFP document
for engineering services for the G Basin (DeBenedetti Park) Storm Water Pump
Station Project.
FUNDING: 17 3005.1825.1900
Prepared by: F. Wally Sandelin
Title: Public Works Director
Reviewed by:
Purchase Order No.: 19099
EXHIBIT X
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Utility Bill/Payment Envelopes & Letterhead
Envelopes
& Accounting Envelopes
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Purchasing
Envelope Products Company
$5,319.35
December 22, 2009
BIDS OR PROPOSALS RECEIVED:
Envelope Products Company
CENVEO
Response Envelope
"NO BID" or NO RESPONSE RECEIVED:
$5,319.35
$5,520.17
$5,805.66
BACKGROUND INFORMATION & BASIS FOR AWARD:
Restocking inventory of utility bill payment envelopes, letterhead envelopes,
and accounting envelopes. Envelope Products Company is the low responsible
bidder.
FUNDING: 100.1447, 100503.7301, 100505.7301
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No.: 19102