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HomeMy WebLinkAboutAgenda Report - February 2, 2011 C-05AGENDA ITEM'S CITY OF LODI COUNCIL COMMUNICATION im AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for Water Main Replacement Program, Project No. 3 and Appropriating Funds ($110,000) MEETING DATE: February 2,2011 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution accepting improvements under contract for Water Main Replacement Program, Project No. 3 and appropriating funds in the amount of $110,000. BACKGROUND INFORMATION: The project was awarded to D.A. Wood Construction, Inc., of Empire, on January 20, 2010, in the amount of $707,516. The contract has been completed in substantial conformancewith the plans and specifications approved by City Council on November4, 2009. This project consisted of installing approximately 6,890 linearfeet of 6 -inch and 8 -inch water main, 159 new water services, and other incidental and related work. There were three change orders for this project. At the August 18, 2010 meeting, City Council approved Change Order No. 2, which included removal and replacement of additional asphalt in the project streets ($160,280.70). Change Order No. 1($47,358.93) and No. 3 ($75,924.68) included time and materials for extra work related to unknown existing water service conditions, an additional 16 water service connections, replacement of 159 meter box lids and ERTs to meet the new City Water Meter Program standards, and new traffic signal loops at the north side of the Central Avenue/Kettleman Lane intersection as required by Caltrans. The total cost of project Change Orders is $283,564.31. The cost of project change orders less the additional paving approved by City Council is 17 percent of the original contract. There was also an increase in some of the bid item work quantities totaling $23,278.22. The total final contract is $1,014,358.53. The requested appropriation is to fund the change orders and City staff costs not covered by project contingency. Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute. FISCAL IMPACT: There will be a decrease of maintenance and repair cost due to the new water mains in the area. FUNDING AVAILABLE: Requ sted Appropriation: 'Water Fund (181): $110,000 Jordan Ayers v Deputy City Manager/internal rvices Director F. Wally gAndelin Public Works Director Prepared by Gary Wiman, Construction Project Manager FWS/GW/pmf f APPROVED: AA=` ` ' `Whr"adt Bartlam, City Manager KAWP\PROJECTS\WATER\Water Main Replacement\Project #3\CAccept Water Main Replacement Project3.doc 1/18/2011 1. AA# 2. JV# l FZ� "a ver y tk£ s�1 ©i��©�C�t�-:?Fu2. �� X` aw am ,y{v� ; PPRC)P A ' � 1 7, "f"7 TNI � UE ?'6�, .... rat'. ...,,, a.. ...1 TO: Services Dept. - Budget Division 3. FROM: I Wally Sandelin 15. DATE: January 20, 2011 4. DEPARTMENT/DIVISION: Public Works/Engineering A. $1 OURCE OF INANCING t B. 181 181678 1825.2300 Water Main Proiect #3 1$110,000 USEOF FINANCING REQUEST 1sJIAE.TO tlND TIiEFS?LLOVYING i?#2L3�EG iT fNi IfDE:I11±1T,t3E,11fta2E NT'Si1DG1= _. s. 'lease provide a description of the project, the total cost of the project, as well asjustification for the ?quested adjustment. If you need more space, use an additional sheet and attach to this form. Water Main Project ## 3 consisted of reconstructing 6,890 feet of water pipe and installing 159 new meters. This appropriation request provides for additional costs of change orders and staff costs not already covered by previous appropriations. Council has authorized the appropriation adjustment, complete the following: eeting Date: Res No: Attach copy of resolution to this form. apartment Head Signature: Deputy City Manager/Internal Services Manager Date Submit completedform to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2011-12 A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING IMPROVEMENTS UNDER CONTRACT FOR WATER MAIN REPLACEMENT PROGRAM, PROJECT NO. 3, AND FURTHER APPROPRIATING ADDITIONAL FUNDS FOR THE PROJECT WHEREAS, the project was awarded to D. A. Wood Construction, Inc., of Empire, on January 20,2010, in the amount of $707,516; and WHEREAS, the contract has been completed in substantial conformance with the plans and specifications approved by City Council on November 4,2009; and WHEREAS, this project consisted of installing approximately 6,890 linear feet of 6 -inch and 8 -inch water main, 159 new water services, and other incidental and related work; and WHEREAS, contract change orders added $283,564.31 to the project cost and an increase in bid item work quantities totaled $23,278.22, for a final contract total of $1,014,358.53; and WHEREAS, staff recommends appropriating $110,000 from the Water Fund to fund the change orders and City staff costs not covered by project contingency. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby accept the improvements under the contract for the Water Main Replacement Program, Project No. 3, and directs the City Engineer to file a Notice of Completion with the County Recorder's Office; and BE IT FURTHER RESOLVED that additional funds in the amount of $110,000 be appropriated from the Water Fund for this project. Dated: February 2, 2011 I hereby certify that Resolution No. 2011-12 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 2, 2011, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None L City Clerk 2011-12