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Home My WebLink AboutAgenda Report - February 1, 1989 (53)COI* -%C IL COMMUN ICAT"`ON T0: THE CITY COUNCIL FROM: THE CITY MANAGER'S OFFICE COUNCIL MEETING DATE FEBRUARY 1, 1989 SUBJECT: APPROVE RETAINING FIRM OF RAMSEY-DERIVI-CASTELIANOS-PRFS7T.E2 FOR ARCHITECrURAL SERVICES FOR THE EMER9W PARK PRWBCT PREPARED BY: Park and Recreation Director RECOMMENDED ACTION: That the City Council approve $3,560.0.0 for working drawings for the first phase of the Emerson Park rehabilitation joint venture with the Lodi Lions Club and the acceptance of the total project commitment. BACKGROUND INFORMATION Approximately two years ago and the Park and Recreation the Emerson Park playground general safety and quality of play of the area. As approved $30,000 to address, review and redesign the ends. the Administration Department addressed area with regard to such, the City Council Park to meet these About this time the Lodi Lions Club was looking Cor a project, and since past clubs had zeroed in on Emerson, they felt they would like to get ;involved in assisting with the renovation of the facility. Additionally, knowing that the Club would be somewhat limited on dollar commitments, Director Ron Williamson submitted the facility for new group playground equipment through the Parkland Act Grant of 1986. The project was started and meetings followed with Administration, the Lions Club officers, and the Park and Recreati.on Commission. All bought into the project and saw its value. The Council approved some $7,500 for architectural conceptional drawings of the general park, i.e. Rich Bigler under contract for this service, and the Hale Park master plan. Mr. Bigler completed his renderings and conceptional ideas, it was approved by Commissio;:, and the Lions Club at this point became involved, with Club member Arlie Preszler's architectural firm doing specific playground area renderings. The Parkiand Act Grant request had also been approved, and the City installed new Miracle equipment at the park. At the completion of Mr. Preszler's work, the renderings went to the Park and Recreation Commission again for approval of design and layout of the area. The Commission approved the drawing, and a commitment was made by the Lions Club as to $20,000 cash donation and manpower/labor in installing various elements of the project. In the fall of 1988 a shirtsleeve' presentation was made to the Council, which seemed to meet with their approval. However, a couple of concerns were expressed: Councilman Hinchman discussed the possibility of too � F , COUNCIL IL COMMUNICATION EMERSON PARK JOINT VENTURE WITH LODI LIONS Page 2 February 1, 1989 much playground equipment and Williamson indicated it was with the idea of addressing user needs and separating age groups into different areas; Mr. Snider asked if the Police Chief had had an opportunity to review the plan, particularly a planter area on the corner of the park, to which Director Williamson replied that he had not. Director Williamson followed up this request by submitting the drawings to Chief Williams, who commented on the lighting in and around the restrooms as well as general lighting in the park, and submitted a written statement on the plans, indicating the height of the planter and plantings. He stated that the planter should be no higher than two (2) feet and plantings no higher than one (1) foot, a total of three (3) feet between the two. Landscape Architect Jeff Gamboni, representing Mr. Preszler's firm, covered the project and costs of same. The project would be divided into three (3) phases: Phase I Area (See Exhibit B) Cost $66,050.00 Phase II Area (See Exhibit B) Cost 10,908.00 Phase III Area (See Exhibit B) Cost 62,948.00 TOTAL COST VALUE $139,906.00 Lion's Labor Value Cost 36,080.00 TOTAL PARK COST $175,^86.00 Less Lions Club labor/services and cash donation - 56,080.00 Less current money in Account 121.0-760.83 - 22,000.00 TOTAL COST TO CITY FOR ALL THREE (3) PHASES $ 97,906.00 The particulars of the project are indicated in Exhibit A attached. The phases undoubtedly would be completed in year or two intervals. The Club's commitment for repayment is five (5) years at $4,000.00 per year up to a maximum of $20,000.00. It is assumed that funding would come from the general fund. Staff will additionally look toward grants as phases are considered and for construction. Res ectful y d Ronald W. Williamson, Director Park and Recreation Department RWW : j d Attachments �T 11.1 ti1SF 9 January 1989 EXHIBIT "A" • C:: '�L S "I- r I._ L -.-%L N 0 S • I' 1-1 E S Z L. E I3 Ron Williamson Director City of Lodi Recreation and Parks Department 124 N. Stockton Street Lodi, CA 95240 R E EMERSON PARK PROPOSALFOR LANDSCAPE ARCHITECTURAL SERVICES Based on our meetings and. telephone conversations, we propose to provide the following scope of services: GENERAL Translate the ideas generated and approved in the Schematic Design phase into the Working Drawings for the First Phase (i.e., planter, walkway surrounding play area) which will form the contract documents for the construction required to fulfill the design intent. The Working Drawings shall include demolition plan, layout plan, irrigation plan, planting plan, construction details, pertinent notes and specifications to assure a high quality of landscape installation and conformance to the approved concept. Provide a schedule of the work for the first phase to facilitate the coordination of the Parks and Recreation crew with the Lions Club and all contractors hired to perform the balance of the construction. Provide construction observation to insure compliance with the design intent and to assist in evaluating the need for modifying, revising or adding to this work during construction if required by hidden site or building conditions. ADDITIONAL SERVICES Shall include enlargement of scope; or alternate studies or major revisions after substantial completion of contract doc:iments. J wuth (vr.lydi (.:ut . �Ir+r Lluc. l .:i,;ur:u.i '• ,:Ila . 21"1 ii:_•_ iHi • lUdi :IIN .4L4.111 3.S EXHIBIT "A" Page 2 COMPENSATION Compensation for these services is based on our Fee Schedule (copy attached) and will be billed monthly for actual time required to produce these contract documents. Our fee for these services will be no more than $3560.QQ plus normal reimbursable expenses including postage, film, processing, and reproduction costs as indicated in our Fee Schedule. Since the second and third phases cf this project have not been scheduled for immediate construction, I have not included a fee for the working drawings for those future developments at this time. For your information, I will make available to you, if you so request, an estimate of the cost for construction documents and construction observation for the anticipated second and third phases. Additivnal services as defined above, if authorized, shall be compensated for the actual time required at our standard hourly rates (see Fee Schedule) or according to an ammended version of this agreement. We are pleased to be invited to submit this proposal to the City of Lodi for landscape architectural services and we look forward to working with you and the Lions Club on this remarkable project. Sincerel , J frey . Gamboni Landscape Architect #2702 1.1SE Y • D t I • C.A,,S"I'E t L-ANOS • A�I L FEE SCHEDULE Effective August 1, 1988 EXHIBIT "A" Page 3 I='1-ESZI_E R The following is a list of hourly costs to be used as a basis for establishing compensation on the multiple cf direct personnel expenses method: Principal $70.00 Project Manager 55.00 Architect 50.00 Landscape Architect 50.00 Job Captain 45.00 Interior Designer 45.00 CADD Operator 40.00 Drafter 35.00 Secretary 25.00 Consultants 115% actual cost Reimbursable costs shall be billed at 110% actual cost and include reproduction, shipping, mailing, telephone and travel. These expenses shall not be considered a part of the overall maximum fee. ;n -. It; It nl A;c1)1W, I. 4 $unlit Ccntr.d Crwri • ?Iru..(nn. (.rlrhvn;,r `r LUi !u`+ Jb:-Stt • 1rx6109%S69-013.4 EXHIBIT ".B" Page 1 EMERSON PARK CO,'.3T ESTIMATE 20 -Jan -89 COST ESTIMATE SUMMARY TOTALS BY PHASE: PHASE 1 $66,050 PHASE 2 $10,908 PHASE 3 $62,948 TOTAL $139,906 CONTRIBUTION THROUGH LIONS CLUB LABOR: DONATED SCHEMATIC DESIGN SERVICES $4,700 PHASE 1 PAVERS AND PLANTING $12,948 PHASE 2 PAVERS $4,452 PHASE 3 PAVERS $13,980 TOTAL LABOR DONATION $36,080__ GRAND TOTAL FOR PARK DEVELOPMENT $175,986 CONTRIBUTION THROUGH LIONS CLUB DONATION $4000 PER YEAR FOR 5 YEARS <$20,000> CONTRIBUTION THROUGH LIONS CLUB LABOR <$36,080> TOTAL COST TO CITY OF LODI $119,906 Less current money in Account 121.0-760.83 22'.,000 TOTAL COST TO CITY OF LODI $ 97,906. EXHIBIT "B" • Page 2 EMERSON PARK COST ESTIMATE 20 -Jan -89 / CATEGORY DESCRIPTION ONTY PER UNIT TOTAL PHASE ONE DEMOLITION: TREE & SHRUB REMOVAL C.O.L. EXISTING CURB AND/OR PAVEMENT C.O.L. PRE -CONSTRUCTION EXCAVATION C.O.L. REMOVE PLAY EQUIPMENT C.O.L. EXISTING IRRIGATION C.O.L. HARDSCAPE: SIGN C.O.L. PAVERS -installation donated 2612 SF $1.55 + $300 $4,349 MOWBAND 600 LF $6 $3,600 CONCRETE HEADER 285 LF $11 $3,135 30" SLUMP STONE WALL 550 FF $11.50 $6,325 DRINKING FOUNTAIN 1 Qa $1,000 $1,000 BENCHES 8 $350 $2,800 PLAY EQUIPMENT 1 LS $15,000 $15,000 LIGHTING C.O.L. SUB -TOTAL $36,209 SOFTSCAPE: BARK FOR PLAY AREA LS $15,000 $15,000 IRRIGATION LS $3,000 $3,000 LAWN RESTORATION C.O.L. TOPSOIL C.O.L. EXHIBIT "B" Page 3 GROUND COVER (2000 SF) 1 LS $400 $400 SHRUBS 400 @ $2.50 $1,000 TREES 24 @ $40 $960 STAKES, ETC. 48 @ $5 $240 SUB -TOTAL $20,600 CONTINGENCY (10%): $5,681 CONST. DWGS. & CONST. OBSERVATION PHASE ONE $3,560 PHASE ONE TOTAL: $66,050 PHASE TWO DEMOLITION: EXISTING CURB AND/OR PAVEMENT C.O.L. PRE -CONSTRUCTION EXCAVATION C.OL REMOVE PLAY EQUIPMENT C.O.L. EXISTING IRRIGATION C.O.L. REMOVAL OF EXISTING SLAB LS $5,000 $5,000 HARDSCAPE: PAVERS 1113 SF $1.55 + $150 $1,875 MOWBAND 200 LF $6 $1,200 LIGHTING C.O.L. SUB -TOTAL $8,075 SOFTSCAPE: IRRIGATION LS $750 $750 LAWN RESTORATION C.O.L. TOPSOIL C.0.L SUB -TOTAL $750 CONTINGENCY (10%): $883 EXHIBIT "B" • Page 4 CONST. DWGS. & CONST. OBSERVATION PHASETWO $1,200 PHASE TWO TOTAL: $10,908 I PHASE THREE DEMOLITION: ' EXISTING CURB AND/OR PAVEMENT C.O.L. PRE -CONSTRUCTION EXCAVATION C.O.L. EXISTING IRRIGATION C.O.L. HARDSCAPE: PAVERS installation donated 3495 SF $1.55 + $450 $5,867 MOWBAND 265 LF $6 $1,590 PICNIC TABLES 8 @ $700 $5,600 ARBOR 1 @ $40,000 $40,000 BAR-B-QUE 1 @ $1,600 $1,600 LIGHTING C.O.L. SUB -TOTAL $54,657 SOFTSCAPE: IRRIGATION LS $750 $750 LAWN RESTORATION C.O.L. TOPSOIL C.O.L. SUB -TOTAL $750 CONTINGENCY (10%): $5,541 CONST. DWGS. & CONST. OBSERVATION PHASE THREE $2,000 PHASE THREE TOTAL: $62,948 GRAND TOTAL $139,906 O TOY rL'y �SF. SlQ( 7: Phase Emerson Park Phasing Diagram ALJ COCA Of PLATFICLO . ... ...... stintv N Phase I 1 777 .............. ... T: box -REA ............. ............... .............. . ........... EXHIBIT "B" Page 5 I t ;t N1 SE Y• D VI CAS"I'ELLANOS PRESZLEI3 3 February 1989 Ron Williamson Director City of Lodi Recreation and Parks Department 124 N. Stockton Street 0 li f' or^.+n Ts - 4G,, �.. � iJG-ty R E EMERSON PARK PROPOSALFORLANDSCAPE ARCHITL•CTURAL SERVICES Based on our meetings and telephone conversations, we propose to provide the following scope of services: GENERAL Translate the ideas generated and approved in the Schematic Design phase into the Working Drawings for the First Phase (i.e., planter, wclkrvay surrounding play area) which will form the contract documents for the construction required to fulfillthe design intent. The Working Drawings shall include demolition plan, layout plan, irrigation plan, planting plan, construction details, pertinent notes and specifications to assure a high quality of landscape installation and conformance to the approved concept. Provide a schedul(� of the work for the first phase to facilitate the coordination of the Parks and Recreation crew with the Lions Club and all contractors hired to perform the b�llance of the construction. Provide construction observation to insure compliance with the design intent and to assist in evaluating the need for nio difying, revising or adding to this work during construction if required by hidden site or building conditions. ADDITIONAL SERVICES Shall include enlargement of scope; or alternate studies or mz,jor revisions after substantial completion of contract docurnicnts. \trmhcr< of the Am1.-ra an In.tilutC of -\r( hit(,( Ic 1';"Wh ( ont..11 ( nllrt • `;Im kt-' ( `Ii tllrnl,l li, II] • 11111 ]1. 1. 1091 • I Ori: "Mill '11.11.111:7 4 COMPENSATION Compensation for these services is based on our Fee Schedule (copy attached) and will be billed monthly for actual time required to produce these contract documents. Our fee for these services will be no more than $3550.QQ plus normal reimbursable expenses including postage, film, processing, and reproduction costs as indicated in our Fee Schedule. Since the second and third phases of this project have not been scheduled for immediate construction, I have not included a fee (or the working drawings for those future developments at this time. For your information, I will make available to you, if you so request, an estimate of the cost for construction documents and construction observation for the anticipated second and third phases. Additional services as defined above, if authorized, shall be compensated for the actual time required at our standard hourly rates (see Fe2 Schedule) or according to an ammended version of this agreement. We hi%ve not included in this portion of our proposal a soils report or boundary and topcgraphic survey which is traditionally the Owner's responsibility. As part of our service }package, we wili co-ordinate this work for you, but we have not included in ov r fees the cost for the soils report or the boundary and topographic surveys. We are pleased to be invited to submit this proposal to the City of Lodi for landscape architectural services and %ve look forward to working with you and the Lions Club on this remarkable project. If this proposal is acceptable to you, please have your designated representatives sign below and we will commence with the work described when we receive you signed copy. Sinceielv. J frey P. Gamboni Landscape Architect tt2702 Approved as t o foin Bobby W. VicNatt City Attorney Lodi City Manager — — ThaTas A. Peterson Lodi City Clerk Al i -p M DJn;Me-hc _ 8 EXHIBIT "Au CAA-rELLA1NT0S • PRF—SZLEI3 d t^ 9 January 1989 =' • Ron Williamson Director City of Lodi Recreation and Parks Department 124 N. Stockton Street Eodi, CA 95240 R E EMERSON PARK PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES Based on our meetings and telephone conversations, we propose to provide the following scope of services: GENERAL Translate the ideas generated and approved in the Schematic Design phase into the Working Drawings for the First Phase (i.e., planter, walkway surrounding play area) which will form the contract documents for the construction required to fulfill the design intent. The Working Drawings shall include demolition plan, layout plan, irrigation plan, planting plan, construction details, pertinent notes and specifications to assure a high quality of landscape installation and conformance to the approved concept. Provide a schedule of the work for the first phase to facilitate the coordination of the Parks and Recreation crew with the Lions Club and all contractors hired to perform the balance cf the construction. Provide construction observation to insure compliance with the design intent and to assist in evaluating the need for modifying, revising or adding to this work during construction if required,)), hidden site or building conditions. ADDITIONAL SERVICES Shall include enlargement of scope; or alternate studies or niajor revisions after substantial completion of contract documents. vwyihvf<of the Aneri(an In.tQLIIV of ArihiIV( is .t A C.wnu 1,;2J4 c ,;;4 Jh�>•; :}i; • f •.rli 'N9 • N.H./l r t 2 --_--_.. ____ EXHIBIT "A" Page 2 COMPENSATION Compensation for these services is based on our Fee Schedule (copy attached) and will be billed monthly for actual time required to produce these contract documents. Our fee for these services will be no more than $3560.'Q plus normal reimbursable expenses including postage, film, processing, and reproduction costs as indicated in our Fee Schedule. Since the second and third phases of this project have not been scheduled for immediate construction, I have not included a fee for the working drawings for those future developments at this time. For your information, I will make available to you, if you so request, an estimate of the cost for construction dacurnents and construction observation for the anticipated second and third phases. Additional services as defined above, if authorized, shall be compensated for the actual time required at our standard hourly rates (see Fee Schedule) or according to an ammended version cf this agreement. We are pleased to be invited tc submit this proposal to the City of Lodi for landscape architectural services and we look forward to working with you and the Lions Club on this remarkable project. Sincerel , J frey F. Gamboni Landscape Architect #2702 14 EXHIBIT "A" Page 3 Via; RANTS` .Y DitiRlLyi C:kSTELLANOS YI2ESZLEIl G FEE SCHEDULE Effective August 1,1988 The following is a list of hourly costs to be used as a basis for establishing compensation on the multiple of direct personnel expenses method: Principal $70.00 Project Manager 55.00 Architect 50.00 Landscape Architect 50.00 Job Captain 45.00 Interior Designer 45.00 CADD Operator 40.00 Drafter 35.00 Secretary 25.00 Consultants 115% actual cost Reimbursable costs shall be billed at 110% actual cost and include reproduction, shipping, mailing, telephone and travel. These expenses shall not be considered 2 part of the overall maximum fee. \,ret'. t!•t. ut I in In.:rt W -r 1:1 A, hoo,'. .{ �rrr ri ft ! 1'.1tr �I I �.�r. t • \'.•� 4, !1 ( r��lrfrr. r.l � Vii! t c 'll`I �l. !. :31 . i..rl� 'lrlrl - Il,n.l1 �'! 7 ' EXHIBIT "B" Page 1 EMERSON PARK COST ESTIMATE 20 -.?an -89 COST ESTIMATE SUMMARY , TOTALS BY PHASE: PHASE 1 $66,050 PHASE 2 $10,908 PHASE 3 $62,948 TOTAL $139,906 CONTRIBUTION THROUGH LIONS CLUB LABOR: DONATED SCHEMATIC DESIGN SERVICES $4,700 PHASE i PAVERS AND PLANTING $12,948 PHASE 2 PA'VEF�c $4,452 PHASE 3 PAVERS $13.980 TOTAL LABOR DONATION _ S36,080 GRAND TOTAL FOR PARK DEVELOPMENT $175,986 CONTRIBUTION THROUGH LIONS CLUB DONATION $4000 PER YEAR FOR 5 YEARS <$20,000> CONTRIBUTION THROUGH LIONS CLUB LABOR <S36.080> TOTAL COST TO CITY OF LODI $119,906 Less current money in Account 121.0-760.83 22',000 TOTAL COST TO CITY OF LODI $ 97,906. EXHIBIT "B" Page 2 EMERSON PARK COST ESTIMATE 20 -Jan -89 CATEGORY DESCRIPTION ONTY PER UNIT TOTAL PHASE ONE DEMOLITION: TREE & SHRUB REMOVAL C.O.L. EXISTING CURB AND/OR PAVEMENT C.O.L. PRE -CONSTRUCTION EXCAVATION C.O.L. REMOVE PLAY EQUIPMENT C.O.L. EXISTING IRRIGATION C.O.L. HARDSCAPE: SIGN C.O 1. PAVERS -installation donated 2612 SF $1.55 + $300 $4,349 MOWBAND 600 LF $6 $3,600 COWRETE HEADER 285 LF $11 $3,135 30" SLUMP STONE WALL 550 FF $11.50 $6,325 DRINKING FOUN TAIN 1 @ $1,000 $1,000 BENCHES 8 @ $350 $2,800 PLAY EQUIPMENT 1 LS $15,000 $15,000 LIGHTING C.O.L. SUB -TOTAL $36,209 SOFiSCAPE: BARK FOR PLAY AREA LS $15,000 $15,000 IRRIGATICN LS $3,000 $3,000 LAWN RESTORATION C.O.L. TOPSOIL C.O.L • EXHIBIT "B" Page 3 GROUND COVER (2000 SF) 1 IS $400 $400 SHRUBS 400 @ $2.50 $1,000 TREES 24 @ $40 $960 STAKES, ETC. 48 @ $5 $240 SUB -TOTAL $20,600 CONTINGENCY (10%): $5,681 CONST. DWGS. & CONST. OBSERVATION PHASE ONE $3.560 PHASE ONE TOTAL: $66,050 PHASE TWO DEMOLITION: EXISTING CURB AND/OR PAVEMENT C.O.L. PRE-CONSTRUCTIaN EXCAVATION C.O.L. REMOVE PLAY EQUIPMENT C.O.L. EXISTING IRRIGATION C.O.L. REMOVAL OF EXISTING SLAB LS $5,000 $5,000 HARDSCAPE: i PAVERS 1 1 1 3 SF $1.55 + $150 $1,875 MOWBAND 200 LF $6 $1,200 LIGHTING C.O.L. SUB -TOTAL $8,075 SOFTSCAPE: IRRIGATION Ls $750 $750 LAWN RESTORATION C.O.L. TOPSOIL C.O.L. SUB -TOTAL $750 CONTINGENCY (10%): $883 SOFTSCANE: IRRIGATION LS $750 $750 LAWN RESTORATION C.O.L. TOPSOIL C.O.L. SUB -TOTAL $750 CONTINGENCY (10%): $5,541 CONS". DWGS. & CONST. OBSERVATION PHASE THREE $2.000 PHASE THREE TOTAL: $62,948 GRAND TOTAL $139,906 EXHIBIT "B" ° Page 4 CONST. DWGS. & CONST. OBSERVATION PHASE TWO $1.200 PHASE TWO TOTAL: $10,908 PHASE THREE DEMOLITION: EXISTING CURB AND/OR PAVEMENT C.O.L. PRE -CONSTRUCTION EXCAVATION C.O.L. EXISTING IRRIGATION C.O.L. HARDSCAPE: PAVERS installation donated • 3495 SF $1.55 + $450 $5,867 MOWBAND 265 LF $6 $1,590 PICNIC TABLES 8 @ $700 $5,600 ARBOR 1 @ $40,000 $40,000 BAR-B-QUE 1 @ $1,600 $1,600 LIGHTING C.O.L. SUB -TOTAL $54,657 SOFTSCANE: IRRIGATION LS $750 $750 LAWN RESTORATION C.O.L. TOPSOIL C.O.L. SUB -TOTAL $750 CONTINGENCY (10%): $5,541 CONS". DWGS. & CONST. OBSERVATION PHASE THREE $2.000 PHASE THREE TOTAL: $62,948 GRAND TOTAL $139,906 4- :w OF ft&,FIELO 3% S! J-t A F4611C Pit$ AREA 3� L p Phase Phase 2 box ......... .............................. .............. ............... . .......... Emerson Para Phasimg Diagram ..... ....... ..... ........ ............. Itis SIA* I EXHIBIT B Page 5