HomeMy WebLinkAboutAgenda Report - February 1, 1989 (59)CITY OF LODI
COUNCIL COM.-VIL`N ICs. Y I0:
PUBI.!C WORKS D_PAR; kA,CNT
RECOMMENDED ACTION: That the City Council consider the award of the
contract for" Hutchins Street Square Senior Complex to F&H Construction and
appropriation of additional funds.
BACKGROUND INFORMATION: This project consists of renovation of the old
Boys' and Girls'Gymnasiums and swimming pool into a Senior Complex that fits
into the master pian of the Community Center.
The City of Lodi is the recipient of a $2.6 million gift from the estate of
William G. Holz, a local industrialist. On August 31, 1988, $2 million was
received; the final payment of $632,000 was received on January 24, 1989.
The will specified the monies be used to provide a senior facility.
Morris and Wenell Architects and Planners, Inc. has designed a large
multipurpose room, indoor swimming pool, senior information and referral
center, senior day-care facility, and parking facilities. The City is
currently negotiating a contract with Lodi Memorial Hospital to operate a
senior day-care facility for 30 clients in one portion of the new Senior
Complex.
The overall plan includes, but funds are not available at this time to
provide, the following amenities: landscaping, a wailed garden area next to
the day care center, an outdoor patio for the multipurpose room, additional
parking facilities, and outdoor trellises.
The City received two independent estimates on construction costs for this
facility:
Larry E. Hultgren Co. $2,618,354
Lee Saylor & Associates $2,659,340
Construction is estimated to take 10 months and, if begun in February 1989,
then should be ready for occupancy by January 1990.
APPROVED:
na
CHUTCH19/TXTW,02M
FILE N0.
January 26, 1989
Pro'ect Data
TO:
City Council
Budgeted Fund: Hutchins
Street
_
Square Fund
FROM:
City Manager
Total Project Estimate:
$3,032,000
Bid Opening Date:
1/25/89
MEETING DATE:
February 1, 1989
AGENDA TITLE:
Award Contract for
Hutchins Street Square Senior
Complex,
600 West Oak Street
RECOMMENDED ACTION: That the City Council consider the award of the
contract for" Hutchins Street Square Senior Complex to F&H Construction and
appropriation of additional funds.
BACKGROUND INFORMATION: This project consists of renovation of the old
Boys' and Girls'Gymnasiums and swimming pool into a Senior Complex that fits
into the master pian of the Community Center.
The City of Lodi is the recipient of a $2.6 million gift from the estate of
William G. Holz, a local industrialist. On August 31, 1988, $2 million was
received; the final payment of $632,000 was received on January 24, 1989.
The will specified the monies be used to provide a senior facility.
Morris and Wenell Architects and Planners, Inc. has designed a large
multipurpose room, indoor swimming pool, senior information and referral
center, senior day-care facility, and parking facilities. The City is
currently negotiating a contract with Lodi Memorial Hospital to operate a
senior day-care facility for 30 clients in one portion of the new Senior
Complex.
The overall plan includes, but funds are not available at this time to
provide, the following amenities: landscaping, a wailed garden area next to
the day care center, an outdoor patio for the multipurpose room, additional
parking facilities, and outdoor trellises.
The City received two independent estimates on construction costs for this
facility:
Larry E. Hultgren Co. $2,618,354
Lee Saylor & Associates $2,659,340
Construction is estimated to take 10 months and, if begun in February 1989,
then should be ready for occupancy by January 1990.
APPROVED:
na
CHUTCH19/TXTW,02M
FILE N0.
January 26, 1989
Cite Council
Senior Complex
February 1, 1989
Page 2
Bids were opened on January 25 with the following results:
Bidder F&H Construction
Mark Diversified
Bray & Sons
Location Stockton
Sacramento
- Modesto
Base Bid $2,643,700
$2,758,000
$2,935,000
Alt. 1 - Delete metal -$9,500.00
-$2,405.00
+$2,400.00
roof and install
composition shingles
Alt. 2 - Substitute +$5,000.00
-0-
-0-
wood floor
Alt. 3 - Delete tile -$9,980.00
-$9,980.00
-$12,000.00
wainscot in pool area
Alt. 4 - Delete signage -$750.00
+$1,000.00
-$700.00
Alt. 5 - Reduce size of -$21,204.00
-$15,000.00
+$2,800.00
snylight
Alt. 6 - Delete concrete -$3,000.00
+$3,300.00
-$2,200.00
slab in storage room
Alt. 7 - Add 60 days to -0-
-0-
+$15,000.00'
contract time
Alt. 8 - Delete partial -$10,000.r i
-0-
-$20,000.00
completion requirements
and $20,000 penalty clause
for certain rooms
Based on the value to the City in the long-term opora,.ion and maint.:na,,.:_
costs compared to the amount of the bid alternate, staff recommends
Alternates 1, 2, 3, 4, 6 and 7 not be awarded. A presentation
on
Alternates 5 and 8 will be presented at the
Council meeting.
The total project cost is estimated as follows:
Construction (Base Bid)
$2,644,000
Architectural Design Fees
184,000
Inspection (Architect + City Inspector
+ Special Testing)
85,000
Sidewalk on Rose & Oak*
13,000
Miscellaneous Items
6,000
Contingencies100,000
TI -1 GV -1mb
*Council may want to waive this SPARC requirement as well as the landscaping
requirement at this time.
CHUTCHI9/TXTW.02M January 26, 1989
City Council
Senior Complex.
February 1, 1989
Page 3
Available funding in the Hutchins Street Square Fund is as follows:
Holz Beq:►est $2,632,000
Interest thru December 1988 40,000
Anticipated Interest thru Contract 60,000
Total $2,732,000
The amount of additional funding necessary is $300,000. Availability of
additional funding will also be discussed at the Council meeting.
Jack . Ronsko
ubl' Works Director
JLR/RCP/mt
cc: Finance Director
Purchasing Officer
Community Center Director
CHUTCHI9,'—XTW.02M January 26, 1989
The primary goal of moo''.Sinnior Complex is to provide activities and
services for the seafa= iin Lodi.. Secondary goal is to utilize the
facility to its utmost: pential including all ages of Lodi citizens.
Typical Classes and sbanik-'es
Water Aerobics
Senior Rehabilitatiam,
Health Maintenance P=Wrams (could include a variety of private employee groups)
Community Swim
Recreation Team Suik,,Rbagrams
All types of indoor ium sports -- volleyball, shuffleboard, dance, aerobics,
senior stretch.
Social Dancing
Private Party Rentals
Information and Refem-mff Zenter
Facility Cons ideratians;
The closure of the gale Park facility two years ago and the impact of
year round schools ini. the Lodi area leaves the City with very few options
for program use space.
RAN
D U K
TO:
Tori ?et�-uTsxua';, City Manager
FROM:Charleuw�
E
i n}ge, Conhnunity Center Director
DATE:
Jana -r 293,., 11989
SUBJECT:
SENNI COYRIiTEX
Pre'limin3ry
estimat:Es an-imm intenance and operation
for the new Senior
Cbmlex would incl;��: .
Contr Xan itorial Services
$ 8,400
Pool, (ch ls,'heat, service)
19,680
BuiiMm& HVMC costs
10,000
M �.> tin
5,000
$43,080
Supp nttall:Staff for Total Square
Operation
Mail= TIII
$26,000
Part-€Lkee.Smnior Programmer
12,000
$38,000
Programming
Opportammkijans
The primary goal of moo''.Sinnior Complex is to provide activities and
services for the seafa= iin Lodi.. Secondary goal is to utilize the
facility to its utmost: pential including all ages of Lodi citizens.
Typical Classes and sbanik-'es
Water Aerobics
Senior Rehabilitatiam,
Health Maintenance P=Wrams (could include a variety of private employee groups)
Community Swim
Recreation Team Suik,,Rbagrams
All types of indoor ium sports -- volleyball, shuffleboard, dance, aerobics,
senior stretch.
Social Dancing
Private Party Rentals
Information and Refem-mff Zenter
Facility Cons ideratians;
The closure of the gale Park facility two years ago and the impact of
year round schools ini. the Lodi area leaves the City with very few options
for program use space.
94
k
-
94
co
0
Ol
Q
Go
0
El 44 0
0
< 0 0
H
z
w
N
)J/
$4
E- w ,
to
ot
tv
C:
g,
w
E-4
0
Dk
z co ri)
% �4 r_
0
0
W -P a)
E-4 r_ 4-)
0
0
0\]
-+
Wx
k
-
co
El 44 0
< 0 0
z 0
)J/
E- w ,
C:
E� 4-) 0
$C 0 -H
z co ri)
% �4 r_
0
0
W -P a)
E-4 r_ 4-)
0
0\]
-+
Wx
E-4 (1)
d
4 4-)
�
\(2)
\
j\\
\
4
LO
14 r.
`
4-) 0
\
\
ZE-4
M 4-)
W -H 0
V)
w r-4 ::)
E-4 >1
\.4
E-4 IM
+1
E-1 V
0
jE-4\
04
w
E-4
ge
z
E-4 0 0
E-4
E4 -H
H
14
(3,-
Za
14
0
u
E-4
z
(�(^yy {�'� y`('�'Tq-j � �% ()(� j��j(�
Vim (ue Jl 11115:,.VI \J.
CVi �•ii
En a i Nn% L
i L.lc�l'i(_.� .i Vt�iSt�.r. i,: SL•:..'.e: p. -a. JG�tti_CS i:I� a �;.rr
City of Lodi
senior Center Project
Financing options
January 32, 1984
A. Tax -EX p en t Financing
Jones Hall Hill & White ruled yesterday that no tax-exempt
financing can be done that in any way replaces the $2.5 million
Holz endowment.
B. Taxable/Tax-Exempt Corlination Ontiona
1. Use $2.5 million endowment to buy portfolio of 30 -year
Treasuries and use interest earrings as sole security for a
taxable City 1Y
t COP issue. Short tall would be covered by a City
tax-exempt COP issue(general
fund a
s security)uritY with annual
net lease payments covered by Foundation donations. Terms are
as follows:
Taxable COQ Tax -Exempt COP
Issue Issue. Total_
Length- 30 years 30 Years 3D Years
Rating
AAA AAA SAA
Project Cost $1, 900, 000 $900,000 $2,800,000
7
Interest Rate _10% 7.25$ 9.12
..Average. Net
Debt Service $217,600 $84.200 $301,800
Timing of Sale 2/21/89 2/21/89 2/21/89
.515 Sou:h Figuema 3tmet • Lc, .3r:Leie,4. -Ca1!l3rrLA 900TI.33?6 • ( 213) 624-4222
HUTCHINS STREET SQUARE
SENIOR COMPLEX
FUNDING
i>
$2.5 million ,ortfolio of U.S. Treasury Securities
b4 fi`X��,�'
Y 'dnx+s 0.'a„SS •-
k
4 C r
is
N
1
.. � ♦ 4 � :. `. .;'.' b4�'� 1. -
� -` ,
�'��''F
"si T �
ni ` ��
RESOLUTION NO. 89-16
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR HUTCHINS STREET SQUARE SENIOR COMPLEX,
600 WEST OAK STREET, LODI
WHEREAS, in answer to notice duly published in accordance with law and
the order of this City Council, sealed bids were received and publicly opened on
January 25, 1989 at 3:00 p. m. for the contract for Hutchins Street Square Senior
Complex, 600 West Oak Street, Lodi, descril-ed in the specifications therefor approved
by the City Council on December 21, 1988; and
WHEREAS, the City received two independent estimates on construction
costs for this facility:
completion requirements
and $20,000 penalty clause
for certain rooms
89-16
Larry
E. Hultgren Co.
$Z,b18,354
Lee Saylor
& Associates
$2,659,340
WHEREAS, said bids have been
compared, checked,
"t--'ated and a
and -
report thereof filed with
the City Manager as
follows:
Bidder
F&H Construction
Mark Diversified
Bray & Sons
Location
Stockton
Sacramento
Modesto
Base Bid
$2,643,700
$2,758,000
$2,935,000
Alt -1 -
Delete metal
-$9,500.00
-$2,405.00
+$2,400.00
roof—and
install
composition shingles
Alt. 2 -
Substitute
+$5,000.00
-0-
-0-
wood floor
Alt. 3 -
Delete tile
-$91980.00
-$91980.00
-$12,000.00
wainscot
in pool area
Alt. 4 -
Delete signage
-$750.00
41,000.00
-$700.00
Alt. 5 -
Reduce size of
-$21,204.00
-$15,000.00
+$2,800.00
skylight
Alt. 6 -
Delete concrete
-$3,000.00
+$3,300.00
-$2,200.00
slab in
storage room
Ait. 7 -
Add 60 days to
-0-
-0-
+$15,000.00
contract
time
Alt. 8 -
Delete partial
-810,000.00
-0-
-$20,000.00
completion requirements
and $20,000 penalty clause
for certain rooms
89-16
and;
WHEREAS, based on the value to the City in the long-term operation and
maintenance costs compared to the amount of the bid alternate, staff recommends
Alternates 1, 2, 3, 4, 6 and 7 not be awarded; and
WHEREAS, The total project cost is estimated as follows:
Construction (Base Bid) $2,644,000
Architectural Design Fees 184,000
Inspection (Architect + City Inspector + Special Testing) 85,000
Sidewalk on Rose & Oak 13,000
Miscellaneous Items 6,000
Contingencies 100,000
3,032,000
and;
follows:
and;
WHEREAS, available funding in the Hutchins Street Square Fund is as
Holz Bequest $2,632,000
Interest thru December 1988 40,000
Anticipated Interest thru Contract 60,000
Total $2,732,000
WHEREAS, the amount of additional funding required is $300,000; and
WHEREAS, the members of the Old Lodi Union High School Site Foundation ►.
have offered to execute a promissory note for up to $300,000 to guarantee such
additional funding; and.
WHEREAS, the City Council waive.-) fees for inspection (architect, city
inspector and special testing) associated with the project; and
WHEREAS, the City Manager recommends that award of the contract for
Hutchins Street Square Senior Complex be made to F & H Construction;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi
that award of contract for Hutchins Street Square Senior Complex be and the same is
hereby awarded to F & H Construction; and
BE IT FURTHER RESOLVED, that the appropriation of additional funding in
the amount of $300,000 is hereby approved based on the commitment of the Old Lodi
Union High School Site Foundation.
89-16
Dated: February 1, 1989
I hereby certify that Resolution No. 89-16 was passed and adopted
by the City Council of the City of Lodi in a regular meeting
held February 1, 1989 by the following vote:
Ayes: Council Members - Hinchman, Olson, Reid, Snider and
Pinkerton (Mayor)
Noes: Council Members - None
Absent: Council Members - None
.a
16--�1 4'zi-IIJ11-
Alice
M. Reimche
City Clerk
- 89-16