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Home My WebLink AboutAgenda Report - January 19, 2011 C-05AGENDA ITEM C 4* (1)CITY OF LODI COUNCIL COMMUNICATION Im AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Purchase WindMilMap Software from Milsoft Utility Solutions, Inc. of Abilene, Texas ($25,830) MEETING DATE: January 19,2011 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to purchase WindMilMap software from Milsoft Utility Solutions, Inc. of Abilene, Texas in the amount not to exceed $25,830. BACKGROUND INFORMATION: Utilities use modern and comprehensive engineering software to perform engineering analysis in their systems. On April 15, 2009 the City Council awarded a service contract to RW Beck, Inc. (RW Beck) of Sacramentoto perform power systems studies on Lodi Electric Utility's (LEU) electrical distribution system. On May 20, 2009 the City Council approved the purchase of Milsoft Utility Solutions engineering software, which included the basic power systems analysis package with the WindMil Engineering Analysis Tool, LightTable Curve Coordination Software and LandBase Geographical Tool. RW Beck constructed a model of the distribution system of the City using Milsoft per LEU direction. Staff is maintaining the model and performing engineering analysis in-house using Milsoft. The purchase of WindMilMap will allow the electrical distribution system model to be integrated with the City's Geographical Information System (GIS). Therefore, the model and GIS will be able to use the same database, and changes to the model and/or GIS will not require additional data conversion. LEU staff recommends the purchase of the WindMilMap software from Milsoft Utility Solutions, Inc. in the amount not to exceed $25,830. A copy of Milsoft's price quotation is attached. FISCAL IMPACT: Not to exceed $25,830. FUNDING AVAILABLE: Included inFY2010/11 BucLaetAccount No. 160612.7313 n Ayers, Deputy City Mang6br/Internal Services Director r Eliz eth . Kirkley Electric Utility Director PREPARED BY: Demy Bucaneg, Jr. -PE, Assistant Electric Utility Director Weldat Haile PE, Senior Power Engineer APPROVED: ' iA Konradt Bartlam, City Manager MILsaFT utility solutions, Weldat Haile Lodi Electric Utility Department PO Box 3006 Lodi, CA 95241-1910 USA Quote Weldat Haile Lodi Electric Utility Department 1331 S Ham Lane Lodi, CA 95242-3995 USA 39973 12/20/2010 Nick Rude nick.rude@milsoft.com a00.344.5647 02/20/2011 GIS 0 .1 =0 04 IIIIINIIIII 1 WindMilMap -1st Seat $20,000.00 $20,000.00 Source of Data is existing WM Model Grand Total GIS Total: $20,000.00 Subtotal: $20,000.00 Discounts Applied - Software Only: Reason: Total: (5%) -$1,000.00 Hometown Connections Discount $19,000.00 Quote Number: 39973 800.344.5647-nick.rude@milsoft.com-www.milsoft.com Page 1 of Terms and Conditions All payment must be made in U.S.Dollars. Milsoft products are MultiSpeak compliant, and interfaces with other MultiSpeak compliant products are provided at no charge. Unless otherwise indicated in this quotation, development by Milsoft of any custom interfaces to non-MultiSpeak compliant products maybe provided only under Milsoft's specific and prior evaluation, and will be quoted at additional cost. No other interface policy is expressed or implied. WindMilMap Price Inclusions/Exclusions Total price includes WindMilMap. ESRI components and customer database are not included. Terms: (New Systems -All Seats) 50% upon quote acceptance 40% upon installation 10% upon final acceptance of the system (30 days after completion) (Future Additional Seats) 100% upon quote acceptance Support & Maintenance Support/Maintenance will be billed at the rate of 20% of the retail system cost annually. Invoicing will begin 60 days after installation is complete. Installation & Training Installation is typically accomplished remotelyfrom the Milsoft corporate office. Onsite installation and/or training are available upon the Customers request at the rate of One Thousand Five Hundred U.S. Dollars ($1,500.00) per day, plus all travel and out-of-pocket expenses. Additionally, Customerwill be invoiced in the amount of Five Hundred U.S. Dollars ($500.00) per day for required travel days. Should an onsite pre-installationmeeting, or meetings, be required, Customerwill be responsible for reimbursement of travel and out-of-pocket expenses only for each Milsoftemployee required to attend the meeting. Reimbursement is due upon receipt of invoice. Quote Acceptance This Quote constitutesthe entire understandingand agreementbetweenthe parties and supersedes any and all prior and contemporaneous, oral or written representations,communications, understandingsand agreementsbetweenthe partieswilh respectto the subject matterhereof. The parties acknowledge and agree that nehherof the parties is entering into this Quote on the basis of any representation or promise not expresslycontained herein. Account: Lodi Electric Utility Department Accepted By: Print Name: Date: PO# (if required): To submit this form, please fax itto 325.690.0338 or mail it to: Milsoft Utility Solutions, Inc. 4400 Buffalo Gap Rd Suite 5150 Abilene, TX 79606 H you have any questions regarding this quote, please call 800.344.5647 and ask for Nick Rude or email Nick at nick.rude@milsoft.com Quote Number: 39973 800.344.5647 - nick.rude@milsoft.com- www.milsoft.com Page 2 of 2 MILSOFT' Utility Solutions Quote Weldat Haile Weldat Haile Lodi Electric Utility Department Lodi Electric Utility Department PO Box 3006 1331 S Ham Lane Lodi, CA 95241-1910 Lodi, CA 95242-3995 USA USA 39974 12/20/2010 Nick Rude nick. rude@milsoft.com 800.344.5647 02/20/2011 "Quantity Product List Price Ext. Price Total:1 WindMilMap - Additional Seat $5,000.00 $5,000.00 GIS $5,000.00 Grand Total Subtotal: $5,000.00 Discounts (5%) -$250.00 Applied - Software Only: Reason: Hometown Connections Total: $4,750.00 Quote Number: 39974 800.344.5647 - nick. rude@milsoft.com - www.milsoft.com Page 1 of 2 Terms and Conditions All payment must be made in U.S. Dollars. Milsoft products are MultiSpeak compliant,and interfaceswith other MultiSpeak compliant products are provided at no charge. Unless otherwise indicated in this quotation, development by Milsoft of any custom interfacesto non-MultiSpeak compliant products may be provided only under Milsofes specific and prior evaluation, and will be quoted at additionalcost. No other interface policy is expressed or implied. WindMilMap Price Inclusions/Exclusions Total price includes WindMil Map. ESRi components and customer database are not included. Terms: (New Systems -Al I Seats) 50% upon quote acceptance 40% upon installation 10% upon final acceptance of the system (30 days after completion) (Future Additional Seats) 100% upon quote acceptance Support & Maintenance Support/Maintenance will be billed at the rate of 20% of the retail system cost annually. Invoicingwill begin 60 days after installationis complete. Installation & Trainino Installationis typically accomplished remotely from the Milsoft corporate office. Onsite installationand/or training are available upon the Customers request at the rate of One Thousand Five Hundred U.S. Dollars ($1,500.00) per day, plus all travel and out-of-pocket expenses. Additionally, Customerwill be invoiced in the amount of Five Hundred U.S. Dollars ($500.00) per day for required travel days. Should an onsite pre -installation meeting, or meetings, be required, Customer will be responsible for reimbursement of travel and out-of-pocket expenses only for each Milsoftemployee required to attend the meeting. Reimbursement is due upon receipt of invoice. Quote Acceptance This Quote constitutesthe entire understandingand agreementbetween the parties and supersedesany and all priorand contemporaneous, oral or written representations, communications, understandingsand agreements between the parties with respectto the subject matter hereof. The partiesacknowledge and agree that neltherof the parties is entering into this Quote on the basis of any representation or promise not expressly contained herein. Account: Lodi Electric Utilitv Department Accepted Bv: Print Name: Date: PO# (ifreauired): To submit this form, please fax it to 325.690.0338 or mail it to: Milsoft Utility Solutions, Inc. 4400 Buffalo Gap Rd Suite 5150 Abilene, TX 79606 If you have any questions regardingthis quote, please call 800.344.5647 and ask for Nick Rude or small Nick at nick.rude@milsoff.com. Quote Number: 39974 800.344.5647 - nick.rude@milsoft.com- www.milsoft.com Page 2 of 2 RESOLUTION NO. 2011-08 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO PURCHASE WINDMILMAP SOFTWARE FROM MILSOFT UTILITY SOLUTIONS, INC. ------------------------------------------------------------------------ ------------------------------------------------------------------------ WHEREAS, on April 15, 2009, the City Council awarded a service contract to RW Beck, Inc. (RW Beck), of Sacramento, CA, to perform power systems studies on Lodi Electric Utility's electrical distribution system; and WHEREAS, on May 20, 2009, the City Council approved the purchase of Milsoft Utility Solutions engineering software, which included the basic power systems analysis package with the WindMil Engineering Analysis Tool, LightTable Curve Coordination Software, and LandBase Geographical Tool; and WHEREAS, staff is maintaining the model and performing engineering analysis in-house using Milsoft; and WHEREAS, the purchase of WindMilMap will allow the electrical distribution system model to be integrated with the City's Geographical Information System (GIS); therefore, the model and GIS will be able to use the same database and changes to the model and/or GIS will not require additional data conversion; and WHEREAS, staff recommends the purchase of the WindMilMap software from Milsoft Utility Solutions, Inc. in the amount notto exceed $25,830. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to purchase the WindMilMap software from Milsoft Utility Solutions, Inc., of Abilene, Texas, in the amount not to exceed $25,830. Dated: January 19, 2011 ------------------------------------------------------------------------ ------------------------------------------------------------------------ hereby certify that Resolution No. 2011-08 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 19, 2011, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and MayorJohnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — None HL City Clerk 2011-08