HomeMy WebLinkAboutAgenda Report - January 19, 2011 C-04AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving the Purchase of Replacement Motorcycle Vehicle and
Appropriate Funds ($11,200)
MEETING DATE: January 19,2011
PREPARED BY: Interim Chief of Police
RECOMMENDED ACTION: Adopt resolution approving the purchase of replacement motorcycle
vehicle and appropriate funds in the amount of $11,200.
BACKGROUND INFORMATION: The Police Department budgeted for the replacement of one police
motorcycle in FY 2010/11. The department followed the appropriate
bidding process and verbally notified the vendor with the lowest bid
of the department's intent to purchase the motorcycle. A purchase order, however, was sent in error to
the vendor with the second -lowest bid. The difference between the bids was about $300. Both vendors
acted upon the information provided and each procured a motorcycle for the Police Department. The
City now has the choice of purchasing both motorcycles, or buy one and risk litigation from the
vendor who received the purchase order in error and procured the motorcycle for the City.
Purchase of the second motorcycle will cost $17,011 plus $2,000 for the transfer and installation
of police equipment. This vehicle would replace 05-043, a 2006 Harley-Davidson Road King that
has approximately 40,000 miles and is scheduled to be replaced in the 2011/2012 fiscal year.
The 2006 motorcycle has a trade-in value of $7,980 for a net cost of approximately $11,050. Sufficient
funding is available in the Vehicle Replacement Fund for this purchase. If approved, the department
would not replace a motorcycle in FY 2011/12. Considering these factors, it is recommended that the
replacement vehicle be purchased now using funds in the Vehicle Replacement Fund.
FISCAL IMPACT: Advancing the vehicle purchase to the current fiscal year reduces projected
equipment purchases in FY 2011/12, plus mitigates exposure to potential litigation.
FUNDING AVAILABLE: Increase appropriations by $11,200 in the Vehicle Replacement Fund
(1201031.7851). Funding to be provided from fund balance in the Vehicle
Replacement nd.
Jor a Ayers, Deputy City M na er
GB:JB:sm
cc: City Attorney
Ir
Captain GaW l3behKasa
Interim Chief of Police
nradt Bartlam, City Manager
1. AA#
2. JV#
_ �CITYOF,I�QDI _
APPROPRIATI;pN ADJUSTMENT REt�UES�' `:
TO: Internal Services Dept. - Budget Division
3. FROM: Gary Benincasa 15. DATE: 1/19/11
4. DEPARTMENT/DIVISION: Police
6 ,9E4UEST'ADJUSTMENTi:OF APR.ROPRIATIQN AS LISTE"ELOW ,
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
120 3205 Fund Balance 11,200
B.
120 1201031 7851 Vehicles and Equipment 11,200
USE OF
FINANCING
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Replace a second motorcycle in FY 2010/11. Unit to be replacedis 05-043, 2000 HaHeyDavidson
Road King. Unit was originally scheduled to be replaced in FY 2011/12, but is being advanced to
FY2010/11 due to error in purchasing process relatedto purchaseof scheduled replacementfor
FY 2010/11.
Council has authorized the appropriation adjustment, complete the following:
Date: Res No: Attach copy of resolution to this form.
lent Head Signature:
I& APPROVALSIGNATURES'
Deputy City ManagerAnternal Services Manager Date
Submit completedform to the Budget Divisionwith any requireddocumentation.
Final approvalwill be provided Inelectronlc copy format.
RESOLUTION NO. 2011-07
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF REPLACEMENT MOTORCYCLE
VEHICLE AND APPROPRIATING FUNDS
WHEREAS, the Lodi Police Department budgeted for the replacement of one police
motorcycle in Fiscal Year 2010/11 following the appropriate bid process; and
WHEREAS, two vendors were notified in error and each procured a motorcycle for the
Police Department, and staff now recommends purchasing both motorcycles to avoid litigation
and/or penalties; and
WHEREAS, purchase of the second motorcycle will cost $11,200 after trade-in and will
take the place of a motorcycle designatedfor replacement in the 2011/12 Fiscal Year budget.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase and appropriation of funds from the 2011/12 Fiscal Year Vehicle Replacement
Fund for the additional motorcycle.
Dated: January 19, 2011
hereby certify that Resolution No. 2011-07 was passed and adopted by the City council
of the City of Lodi in a regular meeting held January 19, 201 1, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— Nakanishi
ABSTAIN: COUNCIL MEMBERS— None
&RAOHL
City Clerk
2011-07