HomeMy WebLinkAboutAgenda Report - January 6, 2010 D-04AGENDA ITEM
4% CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Accept Improvements Under Contract for DeBenedetti Park/G Basin Rough
Grading Project
MEETING DATE: January 6,2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Acceptthe improvements underthe contractforthe
DeBenedetti Park/G Basin Rough Grading Project.
BACKGROUND INFORMATION: The contractfor this projectwas awarded to A.M. Stephens
Construction Company, of Lodi, on December 17, 2003, in the
amount of $266,678. Acceptance of these improvements will close
this six year old project.
This project developed the storm drainage detention basin for southwest Lodi. This first phase of the
park development consisted of the excavation, rough grading and export of material from the
DeBenedetti Park site. The work also included some fencing, rip -rap erosion protection, and other
drainage -related work.
The excavation/grading of this basin will provide storm drainage detention storage for the area north of
Harney Lane, bounded by Lower Sacramento Road on the west and the Woodbridge Irrigation Canal on
the east and north. In order to reduce the excavation costs, this rough grading contractorwas originally
given four years to complete the excavation and rough grading. The City approved a contract extension
to December 31, 2008. The contract was then suspended until May 1, 2009, to allow the
Recreation Commission and the City Council additional time to review a proposal to revise the grading
plan. The Recreation Commission reviewed the revised grading plan at its March 12 meeting and voted
to have the plan presented to Council with Commission representation.
City Council, at its meeting of May 6, 2009, approved a redesign/regrading of the storm drainage storage
areas of DeBenedetti Park and A.M. Stephens Construction was given an additional five-month
extension.
The final contract price was $561,450.54. The difference between the contract amount and the final
contract price was due to seven contract change orders. These contract change orders included the
modification to the grading of the storm drain area ($163,000), the installation of a 48 -inch storm drain
pipe to connect the two basins ($48,600), regrading of the northwest basin ($43,989), and miscellaneous
fencing and maintenance items.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
APPROVED:
Blair King, Citer
K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\caccpt.doc 12/29/2009
Accept Improvements Under Contract for DeBenedetti Park/G Basin Rough Grading Project
January 6,2009
Page 2
FISCAL IMPACT: There are no additional maintenance costs associated with the project.
However, there will be additional operation and maintenance costs for the
parks and storm drain facilities once they are completed.
FUNDING AVAILABLE: Parks and Recreation Impact Mitigation Fee Fund (1217) $ 90,000.00
Storm Drain Impact Mitigation Fee Fund (326017) $471,450.54
James M. Rode�m `J
Interim Parks and Recreation Director
Prepared by Wes Fujitani, Senior Civil Engineer
FWSM/KF/pmf
cc: Purchasing Officer
CityAttorney
Parks Superintendent
Parks Project Coordinator
1"Ja"'��
F. Wally ndelin
PublicWorks Director
K:\WP\PROJECTS\PARKS1DeBenedetti(G-Basin)\caccpt. doc 12/17/2009