HomeMy WebLinkAboutAgenda Report - January 5, 2011 C-07AGENDA ITEM a- 7
ga- CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Accept Improvements Under Contracts for Grape Bowl All -Weather Surface
Project
MEETING DATE: January 5, 2011
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contracts for Grape Bowl all-weather
surface project.
BACKGROUND INFORMATION: On April 7, 2010, the contract for the Grape Bowl All -Weather
Surface Project was awarded to Western Engineering Contractors,
Inc., of Loomis, in the amount of $592,675, and the contract for the
purchase and installation of the all-weather surface was awarded to
Fieldturf USA, Inc., of Montreal, Quebec, in the amount of $685,813. The contracts have been
completed in substantial conformance with the plans and specifications approved by City Council.
The project consisted of an all-weather playing field, new steps and ramps from the field to the bleacher
area, an 18 -inch concrete curb, and a sidewalk path of travel along the north and south sides of the field
and to the handicapped parking area. The installation of the all-weather playing field also included the
construction of a storm drain retention system with a pump station and an irrigation system to cool the
field.
The final contract price paid to Western Engineering Contractors was $848,638.84. The difference
between the contract amount and the final contract price was due to contract change orders which
increased the scope of work. Contract Change Orders No. 1, 2 and 3 were presented to Council at its
August 4, 2010 meeting and included the construction of walkways, steps and ramps compliant with the
requirements of the Americans with Disabilities Act (ADA). The walkways, steps and ramps provide an
ADA path of travel from the playing field to the seating areas. These three change orders also included
the purchase of a field groomer, modifications to the irrigation and electrical work and additional
subgrade work. The total cost of these contract change orders was $243,902.28.
Contract Change Order No. 4 was presented to Council at its November 17 meeting and addressed
changes made to the design of the steps and ramps, additional work performed to relocate the storm
drain retention chambers, a premium to speed the delivery of the railings, and deducts to the contract to
help offset these added costs. The total cost of Contract Change Order No. 4 was $12,061.56.
The purchase and installation of the all-weather surface through Fieldturf USA was accomplished through
the use of California Multiple Award Schedule (CMAS) Contract No. 4-06-78-0031 A. The estimated cost
for the all-weather surface was $686,000 and the final purchase order total was $685,813.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
APPROVED:
Konradt Bartlam, City Manager
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Accept Improvements Under Contracts for Grape Bowl All -Weather Surface Project
January 5, 2011
Page 2
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: Staff estimates that the General Fund annual maintenance costs for the
all-weather surface will be approximately $30,000 less than a comparable
grass field.
FUNDING AVAILABLE: Parks Impact Mitigation Fees (1217005)
Aa�64 lm.�
F. Wally q6ndelin
Public Works Director
Prepared by Wesley Fujitani, Senior Civil Engineer
FWS/WKF/pmf
cc: CityAttorney
Interim Parks and Recreation Director
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