HomeMy WebLinkAboutAgenda Report - December 18, 1991 (43)CW
CIN OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: PURCHASE ENGINEERING COPIER SYSTEM (EUD 91-81
NIEING DATE: DECEMBER 18, 1991
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution
awarding the bid for the purchase of Engineering Copier
System to the low bidder meeting the specifications,
Stockton Blueprint and Supply Co., Stockton, in the
amount of $10,344.
BACKGROUND P4iR�N On November 20, 1991, the City Council approved
specifications and authorized advertisement for bids.
Bids were opened on December 4, 1991, with results shown
on the following page.
The specifications requested bids for a lease/purchase option as well as a purchase
price based on indications that very low or zero interest payment plans may be
offered on a lease/purchase arrangement.
A present worth analysis of the alternatives (i.e. lease/purchase versus purchase),
including the maintenance costs with the purchase option, shows the purchase to be
the most economical option for the City. Maintenance costs are included with the
lease/purchase bid option.
It is further recommended that funding for this purchase, including maintenance
costs, be transferred from funding included in this fiscal year budget for a pickup
truck no longer needed due to staff reassignments.
FL14IDM Available within the Department's 1991-92 fiscal year budget, as
discussed above ($11,100).
Henry J . Rice
Electric Utility Director
Prepared by: Haus Hansen; Assist. Electric Utility Director
cc: Purchasing Officer
00
APPROVED:.
THOMAS A. PETERSON!
\ City Manager
CC-12.18/CO.COM
_... __ .....
CC-,
RESOLUTION NO. 91-230
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR PURCHASE OF ENGINEERING COPIER SYSTEM
FOR THE ELECTRIC UTILITY DEPARTMENT
WHEREAS, in answer to notice duly published in accordance with
law and the order of this City Council, sealed bids were received and
publicly opened on December 4, 1991 at 11:00 a.m. for the bid for the
purchase of Engineering Copier System, described in the specifications
therefor approved by the City Council on November 20, 1991; and
WHEREAS, said bids have been compared, checked, and tabulated and
a report thereof filed with the City Manager as shown on Exhibit A
attached;
WHEREAS, the City Manager recommends that award of the bid for
Engineering Copier System be made to the low bidder meeting the
specifications, Stockton Blueprint and Supply Co.;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that
award of bid for Engineering Copier System for the Electric Utility
Department be and the same is hereby awarded to Stockton Blueprint and
Supply Co.. the low bidder meeting the specifications, in the amount of
$10,344; and
FURTHER RESOLVED, that the funding for said purchase, including
maintenance costs, be transferred from money budgeted in the 1991-92
fiscal year budget for a pickup truck which is no longer needed.
Dated: December 18, 1991
I hereby certify that Resolution No. 91-230 was passed and
adopted by the City Council of the City of Lodi in a regular meeting
held December 18, 1991 by the following vote:
Ayes: Council Members - Pennino, Sieglock, Snider and
Pinkerton (Mayor)
Noes: Council Members - None
Absent: Council Members - Hinchman
Alice M. Re i the
City Clerk
91-230
RES91230/TX7A.02J
BID EVALUATION
ENGINEERING COPIER SYSM4 (EUD 91-8)
EXHIBIT A
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Lease/Purchase
Maintenance
12 Quarterly
Purchase
cost
Supplier
Payments at
Incl. Tax
Per Year
Brand
Stockton Blueprint & Supply Co.
Stockton, CA
$1,218.65
$10,344.00,
$ 744.00
Xerox
Xerox Corporation
Sacramento, CA
1,407.30
11,222.16
1,164.00
Xerox
Oce' -Bruning
Sacramento, CA
1,419.16
12,858.89
837.OQ
Bruni ng
Oce' -Bruning
Sacramento, CA
854.19
7,246.19
837.00
Oce
Does not meet specifications.
CC-12.18/CO.COM
'o
CITY OF LODI
SPECIAL ALLOCATION REQUEST
TO: Finance Director DATE: December 18, 1991
FROM: City Clerk PROJECT NUMBER : /6./— a FO.11y-,sao
Request is made for funds to accomp ish the following project wh ch was not included in
the current budget:
Description of Project Estimated Cost
Purchase of Engineering Copier System for the Electric Utility Department from Stockton
Blueprint and Supply Co., Stockton in the amount of - $10,344
Note: Transfer funds from 16.1 - 680.36-500
to 16.1 - 680.47 - 500 �-fr
(If you
need more space, use
additional sheet and attach
to this form)
Date of Approval
- December 18, 1991
Amount Approved -
$10,344
Council XXXXX City Manager
FUND OR ACCOUNT TO BE CHARGED
Current Budget $
Contingent Fund $
Capital Out1a,,, ".serve $
Utility Outlay Reserve $
Hotel/motel Tax Reserve - $
General Fund Operating Reserve $
Prior Year Reserve $
General Fund Surplus $
Gas Tax Fund $
Other (Election) $
'.. 1-1A
D on FIYM, Financ§frVirector Alice M. Reimche,
City Clerk
Submit this form in duplicate to the Finance Director. Cistribution after approval will
be as follows: 1) Originating Department 2) Finance Department