HomeMy WebLinkAboutAgenda Report - December 16, 2009 D-04s
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
FM
AGENDA TITLE: Adopt Resolution Approving Purchase of Portable Bus/Equipment Lifts from
Stertil-KONI, of Stevensville, MD ($44,632), and Appropriating Grant Funds ($47,000)
MEETING DATE: December 16,2009
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving purchase of portable bus/equipment
lifts from Stertil-KONI, of Stevensville, MD, in the amount of
$44,632.08, and appropriating grant funds in the amount of $47,000.
BACKGROUND INFORMATION: Anew set of four medium -duty portable lifts are required for the
new Municipal Service Center (MSC) Transit Vehicle Maintenance
Facility. These four medium -duty equipment lifts, rated at a total
of 72,000 pounds lifting capacity (18,000 pounds each), will
provide safe lifting capacityfor the repair and servicing of City equipment, vehicles, and smallertransit
buses and will be utilized on a daily basis.
The funding for the transit shop equipment is from Section 5307 Federal funds (FFY 2004/05). These
funds were not expended as planned in previous years and, in accordance with the Federal Transit
Administration, need to be expended by September 2010.
City staff recommends the purchase of these portable lifts using the United States General Services
Administration (GSA) Cooperative Purchasing Program Contract No. GS -07F -5890R. The actual cost
of the portable lifts is $44,632.08, including tax. Staff recommends appropriating $47,000 to cover
contingencies for installation, start-up and training.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by City Manager and City Council,
to use contracts that have been awarded by other public agencies, provided that their award was in
compliance with their formally -adopted bidding or negotiation procedures. Purchasing the medium -duty
equipment lifts utilizing the GSA Purchasing Program contract saves the City of Lodi money and time.
FISCAL IMPACT: Purchase of the medium -duty portable lifts for the City's new Transit
Maintenance Shop Facility will allow services and repairs to be made more
efficiently and safely.
FUNDING AVAILABLE: Requested Appropriation:
Federal Transit Administration (FTA) Funds <75079) $37,600 (80%)
Transportati i Develo ment Act (TDA) Funds (125079) $ 9,400 (20%)
A=:q AiSol,m
Jordan Ayers IV
Deputy City Manager/internal
Services irector
4W�
F. Wallv SaMelin
Public Works Director
Prepared by Dennis Callahan, Fleet and Facilities Manager
FWS/DJC/pmf
cc: Dennis Callahan, Fleet and Facilities Manager Paula Fernandez, Transportation Manager/Senior Traffic Engineer
Randy Laney, Fleet Supervisor
APPROVED:
Blair Ki , anager
K:\WP\COUNCIL\09\EquipmentLift.doo 12/10/2009
RESOLUTION NO. 2009-171
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF PORTABLE
BUS/EQUIPMENT LIFTS AND FURTHER
APPROPRIATING FUNDS
WHEREAS, a new set of four medium -duty portable lifts are required for the new
Municipal Service Center Transit Vehicle Maintenance Facility; and
WHEREAS, the funding for the transit shop equipment is from Section 5307 Federal
funds (FFY 2004/05). These funds were not expended as planned in previous years and, in
accordance with the Federal Transit Administration, need to be expended by September 2010;
and
WHEREAS, staff recommends the purchase of these portable lifts from Stertil-KONI, of
Stevensville, Maryland, using the United States General Services Administration Cooperative
Purchasing Program Contract No. GS -07F -5890R at a cost of $44,632.08. Staff recommends
appropriating $47,000 to cover contingencies for installation, start-up, and training; and
WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the
bidding process may be waived when it is advantageous for the City, with appropriate approval
by City Manager and City Council, to use contracts that have been awarded by other public
agencies, provided that their award was in compliance with their formally -adopted bidding or
negotiation procedures.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of medium -duty portable bus/equipment lifts from Stertil-KONI, of Stevensville,
Maryland, in the amount of $44,632.08, using the United States General Services
Administration Cooperative Purchasing Program Contract No. GS -07F -5890R; and
BE IT FURTHER RESOLVED that funds in the amount of $47,000 per appropriated from
FederalTransit Administration ($37,600) and Transportation DevelopmentAct funds ($9,400).
Dated: December 16,2009
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hereby certify that Resolution No. 2009-171 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 16, 2009, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
(&JOHL
City Clerk
2009-171