HomeMy WebLinkAboutAgenda Report - December 2, 2009 D-03AGENDA ITEM 1"
CITY OF LODI
,. COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing a Sole Source Procuremen, of Outage Management
and Trouble Call Systems from Survalent Technology of Mississauga, Ontario,
Canada ($54,300) (EUD)
MEETING DATE: December2,2009
PREPARED BY: Interim Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing a sole source procurement of Outage
Management and Trouble Call Systems from Survalent Technology
(Survalent) of Mississauga, Ontario, Canada in an amount not to
exceed $54,300.
BACKGROUND INFORMATION: A critical function of the Electric Utility Department is the ability to
shorten power outages and monitor the electric distribution system
down to the customer meter level.
On February 6, 2008, the City Council awarded the installation of new Supervisory Control And Data
Acquisition system (SCADA) to Survalent Technology of Mississauga, Ontario, Canada. The new
SCADA has been in full operation for almost a year and uses the existing fiber optic loop for
communication. The SCADA remotely controls and monitors 60kV and 12kV equipment using intelligent
electronic devices and remote terminal units (RTU). The proposed Survalent Outage Managementand
Trouble Call Systems (OMS/TCS) will be integratedwith the SCADA to expand electric distribution
system monitoring down to the customer meter level. Addition of Survalent OMS/TCS will embark the
initial stage of migrating the City's electrical distribution system towards smart grid.
The proposed Survalent OMS/TCS would include the following features and functionalities:
1) Electronic representation of the Low Voltage Electrical Network down to the customer meter level
including the distribution transformers and the low voltage lines and switches
2) Automatic import of the geographic and electrical maps of the Low Voltage Electrical Network
from the existing Lodi AutoCad files;
3) Importof the customer billing and metering information (customer address details, account
number, meter number, transformer and feeder information) from the existing Lodi CIS
(Customer Information System);
4) Customer call handling and outage management including assignment of crews in the field,
automatic generation of Work Orders for the assigned crews;
5) Automatic calculation of the industry standard reliability indices, such as CustomerAverage
Interruption Duration Index, for a period and per outage;
6) Automatic update of any switching operation in the SCADA Medium Voltage network onto the
Low Voltage network maps with automatic tracing of the de -energized feeders;
7) Easy update of the database of the Low Voltage Network both from AutoCad and CIS.
APPROVED:
Blair King, anager
Adopt Resolution Authorizing a Sole Source Procurement of Outage Management and Trouble Cali Systems from Survalent
Technology of Mississauga, Ontario, Canada ($54,300) (EUD)
December 2,2009
Page 2 of 2
To add these features and functions to the Survalent SCADA would require the use of the Survalent
OMS/TCS.
Survalent is a business partner of Hometown Connections, Inc., a utility services subsidiary of the
American Public Power Association (APPA) that supports APPA members by securing national group
pricing and service arrangements from leading industry suppliers.
The integration of the Survalent OMS/TCS with SCADA would reduce outage durations, increase
operational and personnel efficiencies, improve customer satisfaction, improve reliability of electric
service, initiate the development and implementation of smart grid for the City of Lodi electrical
distribution system. This is a turn -key project and the executive summary describing the Survalent
OMS/TCS proposal is attached.
FISCAL IMPACT: Not to exceed $54,300 including tax and shipping. Shortening outages would be
expected to reduce overtime costs and restoring service more quickly would increase sales revenues,
mitigating the cost of the system by an unquantified amount.
FUNDING: Account No. 160651.7719.
Jordan Ayers
Deputy City Manager rnaI Services Director
Kenneth A. Weisel
Interim Electric Utility Director
Prepared By: Demy Bucaneg, Jr., P.E., Assistant Electric Utility Director
KW/DB/Ist
Attachments
rhrvalent
oology
2600 Argentia Road, Mississauga, Ont., L5N 5V4, Canada
Phone: (905) 826-5000 Fax: (905) 826-7144
www.survalent.com
Lodi Electric Utility Department
1331 S. Ham Lane
Lodi, CA 95242
November 10th, 2009
Survalent Technology — Outage Management - Proposal No. Q09-09-9637
Executive Summary
The existing Survalent SCADA System of Lodi EUD operates the Medium Voltage Electrical
Network of the City of Lodi down to the substation level. This Proposal would expand the scope of
operation of the Survalent system to include the Low Voltage Electrical Network down to the
customer meter level. The additional functionality would include the following main functions:
1) Electronic representation of the Low Voltage Electrical Network down to the customer
meter level including the distribution transformers and the low voltage lines and switches
2) Efficient import of the geographic and electrical maps of the Low Voltage Electrical
Network from the existing Lodi AutoCad files;
3) Import of the customer billing and metering information (customer address details,
account number, meter number, transformer and feeder information) from the existing
Lodi CIS (Customer Information System);
4) Customer call handling and outage management including assignment of crews in the
field, automatic generation of Work Orders for the assigned crews;
5) Automatic calculation of the Reliability Indices such as CAIFI, SAIR, etc. on a time
window and outage basis;
6) Automatic update of any switching operation in the SCADA Medium Voltage network
onto the Low Voltage network maps with automatic tracing of the de -energized feeders;
7) Easy update of the database of the Low Voltage Network both from AutoCad and CIS.
The above functionality would bring about substantial and tangible benefits to Lodi EUD such as:
a) Reduced outage durations by reducing the time to locate by more than 30%;
b) Increased efficiency by reducing operations and personnel costs by 25%;
c) Improved customer satisfaction by automatically identifying all customers
affected by the same outage and calling the customers with the predicted time of
resolution of the outage;
d) Improved Reliability Indices as a measure of customer service satisfaction.
The list of deliverables which are included in the proposed scope of supply is as follows:
i. One (1) additional Server Computer to be installed in the same enclosure with the
existing SCADA servers. Due to the large number of additional data points of the Low
Voltage network, the computing power of an additional server is required;
ii. Two (2) additional Workstation Client computers to be used by the Dispatchers in the
Control Room for monitoring the Low Voltage Network;
iii. Additional OMS (Outage Management) and TCS (Trouble Call Management) software
for the Low Voltage Network including licenses for the above two (2) Workstation Clients;
iv. Software license for the software to update the database of the Low Voltage Network;
V. Software license for the interface to the existing Lodi CIS (Customer Information System)
vi. Initial import of the Low Voltage Network database and maps from the Lodi AutoCad;
vii. Two (2) weeks of on-site assistance for commissioning and training of Lodi EUD staff;
viii. One (1) year of warranty on the above hardware and software.
The total cost of this expansion proposed by Survalent Technology is $49,000.00 including the
hardware, software, network database import, on-site installation and commissioning, training and
warranty, as detailed above.
Survalent Technology assures Lodi EUD that the project will be implemented within the proposed
budget and time schedule to Lodi EUD's full satisfaction, if Survalent Technology is awarded the
project.
Sincerely,
Mike Roth
Vice President Sales, US Western Region
Survalent Technology Corporation
RESOLUTION NO. 2009-167
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
SOLE SOURCE PROCUREMENT OF OUTAGE MANAGEMENT AND
TROUBLE CALL SYSTEMS FROM SURVALENT TECHNOLOGY
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases
of supplies, services, or equipment when it is in the best interest of the City to do so; and
WHEREAS, a critical function of the Electric Utility Department is the abilityto shorten power
outages and monitorthe electric distribution system down to the customer meter level; and
WHEREAS, on February 6, 2008, the City Council awarded the installation of new
supervisory control and data acquisition system (SCADA) to Survalent Technology to remotely
monitor and control the 60kV and 12kV equipment at the substation level using intelligent electronic
devices and remote terminal units through the existing fiber optic loop; and
WHEREAS, proposed Survalent Outage Management and Trouble Call Systems will
integrate with SCADA to expand electric system monitoring down to the customer meter level and to
initiate migration to smart grid system; and
WHEREAS, Survalent Outage Management and Trouble Call Systems would include
features and functions as follows: electronic model of low voltage electrical network, automatic
import of geographic and electrical maps, import of customer billing and metering information,
customer call handling and outage management, automatic calculation of reliability indices,
automatic update of switching operations, and database update of low voltage network from
AutoCAD and CIS; and
WHEREAS, staff recommends that the Outage Management and Trouble Call Systems be
purchased sole source from Survalent Technology to reduce outage durations, increase efficiency,
improve customer satisfaction and system reliability, initiate smart grid implementation, and this is a
turn -key project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the
purchase of Outage Management and Trouble Call Systems from Survalent Technology of
Mississauga, Ontario, Canada, in the amount notto exceed $54,300 includingtax and shipping.
Dated: December 2, 2009
hereby certify that Resolution No. 2009-167 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held December2,2009, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Johnson, Katzakian, Mounce, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS —None
21FER . ROBISON
Assistant City Clerk
2009-167