HomeMy WebLinkAboutAgenda Report - November 18, 2009 D-06*%p
AGENDA ITEM b
CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Contract Change Orderto West Coast Arborist
Contract for Tree Trimming Services ($20,265) and Appropriating Funds ($22,300)
MEETING DATE: November 18,2009
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving a contract change order to the West
Coast Arborist contract for tree -trimming services in the amount of
$20,265 and appropriating funds in the amount of $22,300.
BACKGROUND INFORMATION: The storm on October 13,2009, caused extensive damage to 25
City trees. City crews cleared damaged limbs and debris, but tree
trunks and stumps still need to be removed and ground. The
current contract with West Coast Arborist, approved by City Council
on June 17, 2009, provides for this type of additional work, at a cost of $265 per hour. The estimate to
complete the removal cf the damaged trees is $20,265.
Staff recommends appropriating $22,300 from the Damage to City Properties account to cover the
removal work and any contingencies. This is in addition to $11,790 for emergency response work
provided by West Coast Arborists during and immediately after the storm event and $36,260 in labor for
clean-up subsequent to the storm. Staff is currently working with the Risk Management Division to
recoup the cost of the work from the City's insurance pool. Funds received will be used to reimburse the
Damage to City Properties account.
FISCAL IMPACT: The costs will be reimbursed by our insurance carrier. Citywide, a
deductible of no more than $25,000 will be assessed.
FUNDING AVAILABLE: Requested Appropriation: Damageto City Properties (100200): $22,300
rdan Ayers
Deputy City Manager/Internal Services Director
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F. Wally t, $1 andelin
Public Works Director
FWS/pmf
Attachment
cc: Assistant Streets and Drainage Manager
APPROVED: Zf�-
Blair , ' g, ity Manager
K:1WPlCOUNCIL,t09\WestCoastArboristCCO.doc 11/10/2009
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 1
Sheet 1 of 1
Date: November 9, 2009
Account No. 100200
PROJECT: Second One -Year Extension of Tree Trimming 2007 Contract
CONTRACTOR: West Coast Arborists, Inc., of Stockton
You are directed to make the following changes or do the following work not included in the
Plans and Specifications on this contract.
Remove the remainder of 25 trees damaged during the October 13,2009 storm and grind
stumps. Locations are on attached list. This work to be done as per contract bid items on
estimated hourly rates for Bid Items 5, Crew Rental at $165 per hour and Bid Items 7,
Specialty Equipment, front end loader and dump truck, both at $50 per hour.
PERCENT OF
CONTRACT
Original Contract Price $40,000
Total Cost of This Change Order NOT TO EXCEED $20,265 51%
Previous Change Orders $0
Total Cost of All Change Orders to Date $20,265 51%
Contract Price, Including All Change Orders, Will Be: $62,300
Time of completion will be adjusted as follows: 30 days from Council approval
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Submitted By Curtis Juran Date \2 u
Approval Recommende Date
Approved, Public Works Director VWaAL, Date Pbt/o
Approved, City Manager (Per Public Wor Po icies and Procedures, Administration 4. 1)
The undersigned contractor, having carefully considered the change proposed, agrees, if this
proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted
above, perform all services necessary for the work above specified, and accept as full payment
the prices shown above.
ACCEPTED: Date Contractor
By.
Title
If the contractor does not sign acceptance of this order, the contractor should refer to Section 4-
1.03A of the Standard Specifications regarding filing a written protest within the specified time.
R:\GROUP\STREETS\TREES\CONTRACTS\2009-2010\con change or 1.doc
RESOLUTION NO. 2009-161
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING CONTRACT CHANGE ORDER TO WEST
COAST ARBORIST CONTRACT FOR TREE TRIMMING
SERVICES AND FURTHER APPROPRIATING FUNDS
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WHEREAS, the storm event of October 13, 2009, caused extensive damage to
25 City trees. City crews cleared damaged limbs and debris, but tree trunks and stumps
still need to be removed and ground; and
WHEREAS, the current contract with West Coast Arborist, approved by
City Council on June 17, 2009, provides for this type of additional work, at a cost of $265
per hour. The estimate to complete the removal of the damaged trees is $20,265; and
WHEREAS, staff recommends appropriating $22,300 from the Damage to City
Properties account to cover the removal work and any contingencies. Staff is currently
working with the Risk Management Division to recoup the cost of the work from the
City's insurance pool. Funds received will be used to reimburse the Damage to City
Properties account.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve a contract change order to the West Coast Arborist contract for tree trimming
services in the amount of $20,265; and
BE IT FURTHER RESOLVED that funds in the amount of $22,300 be
appropriated from the Damageto City Properties account for this work.
Dated: November 18, 2009
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I hereby certify that Resolution No. 2009-161 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 18, 2009, by the
following vote:
AYES: COUNCIL MEMBERS —Hitchcock, Johnson, Katzakian, Mounce,
and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
NNIFE ROBISON
Assistant City Clerk
2009-161