HomeMy WebLinkAboutAgenda Report - November 18, 2009 D-05AGENDA ITEM ft�
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a Resolution Awarding the Contract for Hale Park, 209 E. Locust Street and
Blakely Park, 1050 S. Stockton Street Playground Surfacing Improvementsto
Diede Construction, of Woodbridge ($73,442) and Appropriating Funds ($88,000)
MEETING DATE: November 18,2009
PREPARED BY: Interim Parks and Recreation Director
RECOMMENDED ACTION: Adopt a resolution awarding the contractfor Hale Park, 209 E.
Locust Street and Blakely Park, 1050 S. Stockton Street playground
surfacing improvements to Diede Construction, of Woodbridge
($73,442) and appropriating funds ($88,000).
BACKGROUND INFORMATION: On September 2,2009, the City Council approved plans and
specifications and authorized staff to bid the project. This project
was part of the Parks and Recreation Department's 2009/10
Community Development Block Grant request.
The work consists of providing all labor, materials and equipment to repair approximately 3,550 square
feet of existing poured -in-place safety playground material at Hale Park. Work also includes cleaning,
repair work and an application of new acrylic urethane over the existing poured-in-placesurface for the
swing area at Blakely Park.
The projectwas advertised in two local newspapers and nine building exchanges from September 5,
2009 through September 23, 2009. The bid opening took place on October 7, 2009. The bid
specifications stipulated that all general contractors interested in bidding this project are required to be in
attendance at the mandatoryjob walk in order to be eligible to bid the project. The mandatoryjob walk is
an opportunity for all contractors to walk through the projectwith City staff, ask questions regarding the
scope of work, and review the existing site conditions. There were 13 general contractor plan holders for
this project and two general contractors attended the mandatoryjob walk.
The City received the following bids for this project:
Bidder Location Bid
Engineer's Estimate $76,667.75
Diede Construction Woodbridge $73,441.79
Playgrounds Unlimited Sunnyvale $76,813.55
APPROVED: Z3iEp_�Z
Blair ' , City Manager
Adopt resolution awarding contract for Hale Park, 209 E. Locust Street and Blakely Park, 1050 S. Stockton Street playground surfacing
improvements to Diede Construction, of Woodbridge ($73,442) and appropriate funds ($88,000).
November 18,2009
Page 2
FISCAL IMPACT: There is no direct impact to the Parks and Recreation Department budgetfor the
playground surfacing improvements at Hale Park or Blakely Park. The Urban
County CDBG funds will support Hale Park and 2009/2010 Entitlement CDBG
funds will support the improvements at Blakely Park.
FUNDING: Hale Park
Urban County CDBG Funds: $60,000
Blakely Park
2009/2010 Entitlement CDBG Funds: $28,000
yers,
Deputy City Manager/ Internal Service
ames M. Rodem
Interim Parks and Recreation Director
Prepared by Steve Virrey, Project Coordinator
cc: CityAttomey
Joseph Wood, Service Manager
Wes Fujitani, Sr. Civil Engineer
Service Manager
HALE PARK & BLAKELY PARK PLAY AREA IMPROVEMENTS
209 E. Locust Street 8,1050 S. Stockton Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and Diede Construction, Inc., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Informationto Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
HALEBLAKELYPLAYAREAS09FINALCONTRACT.DOC 4.1 10/23/2009
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every desdription connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer underthem, to -wit:
Perform the work of providing all labor, materials, and equipment to repair approximately
3,550 square feet of existing poured -in-place safety playground material at Hale Park.
Work also includes cleaning, repairwork and an application of new acrylic urethane over
the existing poured -in-place surface for the swing area at Blakely Park and other
incidental and related work, all as shown on the plans and specifications for the project.
HALE PARK BID ITEMS
ITEM
EST'D
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
1.
Furnish, Install Temporary
EA
1
$951.60
$951.60
Project Sign with Posts
2.
Furnish and Install
LF
425
$3.65
$1,551.25
Temporary Fencing
3.
Remove and Dispose of
SF
3,550
$1.49
$5,289.50
Existing Poured -In -Place
Playground Material
4.
Remove and Dispose
LS
$6,319.50
$6,319.50
Existing Sub -Grade
Material
5.
Furnish and Install New
CY
50
$122.00
$6,100.00
Compacted Class 2
Aggregate Base Rock
6.
Remove and Re -Top
SF
100
$9.76
$976.00
Damaged EDPM Rubber
Areas
7.
Furnish and Install New
SF
3.550
$12.52
$44,446.00
Poured -In -Place
Playground Material
HALEBLAKELYPLAYAREAS09FINALCONTRACT.DOC 4.2 10/23/2009
ITEM DESCRIPTION UNIT
NO.
8. Furnish and Install New SF
Acrylic Urethane Coating
Also include Pressure
Washing of Entire Play
Area
EST'D UNIT PRICE TOTAL PRICE
QTY
7,065 $0.52 $3,673.80
HALE PARK &
BLAKELY PARK $73,441.69
COMBINED BID
TOTAL:
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VI I - All labor or materials not mentioned specifically as being done by the City
will be supplied by the Contractor to accomplish the work as outlined in the
specifications.
haleblakelyplayareaso9fina!contract, doc 4.3 10/23/09
HALE PARK
$69,307.75
TOTAL BID:
_L.Y
BID TEMS
ITEM
EST'D
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
1.
Furnish, Install Temporary
EA
1
$951.60
$951.60
Project Sign with Posts
2.
Furnish and Install
LF
180
$5.06
$910.80
Temporary Fencing
3.
Remove and Re -Top
SF
100
$9.76
$9.76
Damaged EDPM Rubber
Areas
4.
Furnish and Install New
SF
2,124
$0.61
$1,295.64
Acrylic Urethane Coating
Also Include Pressure
Washing of Entire Play
Area
BLAKELY PARK
$4,134.04
TOTAL BID:
HALE PARK &
BLAKELY PARK $73,441.69
COMBINED BID
TOTAL:
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VI I - All labor or materials not mentioned specifically as being done by the City
will be supplied by the Contractor to accomplish the work as outlined in the
specifications.
haleblakelyplayareaso9fina!contract, doc 4.3 10/23/09
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the Mayor has executed the contract and to diligently
prosecute to completion within 30 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDERTHE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR:
By:
Title
(CORPORATE SEAL)
CITY OF LODI
Blair King
City Manager, City of Lodi
Attest:
Randi Johl
City Clerk
Dated:
Approved as to form:
D. Stephen Schwabauer
City Attorney
haleblakelyplayareas09finalcontract.doc 4.4 10/23/09
RESOLUTION NO. 2009-160
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR HALE PARK,
209 EAST LOCUST STREET, AND BLAKELY PARK,
1050 SOUTH STOCKTON STREET, PLAYGROUND
SURFACING AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 7, 2009, at
11:00 a.m., for the surfacing improvements at Hale Park, 209 E. Locust Street, and Blakely
Park, 1050'S. Stockton Street, described in the specifications therefore approved by the City
Council on September 2,2009; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Bid
Diede Construction Woodbridge $73,441.79
Playgrounds Unlimited Sunnyvale $76,813.55
WHEREAS, staff recommends award of the contract to Diede Construction, of
Woodbridge, California, in the amount of $73,442.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the surfacing improvements at Hale Park, 209 E. Locust Street, and Blakely
Park, 1050 S. Stockton Street, to Diede Construction of Woodbridge, California, in the amount
of $73,441.79; and
BE IT FURTHER RESOLVED that funds in the amount of $88,000 be appropriated as
follows:
'Hale Park: Urban County CDBG Funds $60,000
Blakely Park: 2009/2010 Entitlement CDBG Funds $28,000
Dated: November 18, 2009
------------------------------------------------------------------------
------------------------------------------------------------------------
hereby certify that Resolution No. 2009-160 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 18, 2009, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Johnson, Katzakian, Mounce, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
kNIFE ROBISON
Assistant City Clerk
2009-160