HomeMy WebLinkAboutAgenda Report - November 18, 2009 D-04AGENDA ITEM X) 04
CITY OF LODI
COUNCIL COMMUNICATION
FM
AGENDA TITLE: Adopt Resolution Approving Purchase of Sign -Making Equipmentfrom
Denco Sales Company, of Concord ($25,208) and Appropriating Funds ($30,000)
MEETING DATE: November 18,2009
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt resolution approving purchase of sign -making equipment
from Denco Sales Company, of Concord, in the amount of
$25,208.25, and appropriating funds in the amount of $30,000.
BACKGROUND INFORMATION: The Streets and Drainage Division and the Transit Division have
ongoing needs to make new signs and replace old signs for traffic
control, bus stops, and other special needs such as Downtown
directional signs. The Transit Division has secured Federal Transit
Administration grant funds to purchase sign -making equipment and related materials. The grant requires
a 20 -percent local match that would come from Measure K funds.
The Streets and Drainage Division purchased a plotter/cutter in 2005 which proved to be a highly
cost-effective and reliable sign -making facility, however, it has limitations. For example, the plotter and
cutters are labor intensivewhen making multicolor signs. Special -use signs, such as Downtown directional
signs, have multiple layers of material and require substantial effort to assemble. The new sign machine
will create all signs in a simple one-step process, saving time and money. A typical cost savings, based
upon past experience, are the Downtown directional signs that cost $160 each. The recommended new
sign -making equipmentwill make the same sign for $71, a savings of more than 40 percent. Laborwould
be reduced from over an hour to about 10 minutes. The existing sign machine will be retained for making
the standard traffic signs. Acquisition of this product will allow the Streets and Drainage Division to have a
fully equipped, state-of-the-art sign shop.
The specifications were approved on October 7, 2009, and are on file in the Public Works Department.
The City distributed three bid packets and received only one bid, from Denco Sales Company, on
November6,2009.
The requested appropriation includes funds for the purchase of the sign -making machine and related
materials.
FISCAL IMPACT: There will be a reduction in cost and labor associated with sign making.
FUNDING AVAILABLE: Requested Appropriation: Measure K Maintenance (325) $6,000 (20%)
FTA Grant CA -90-Y389 (125080) $24,000 (80%)
rdan Ayers
Deputy City Aanager/Internal ervices Dir ctor
F. ally n elfin
Public Works Director
Prepared by Curtis Juran, Assistant Streets and Drainage Manager
FWS/CJJ/dg
APPROVED
Blair King, 02y Amager
K URCOUNCIUMSignMachine Award.doc
11/10/2009
RESOLUTION NO. 2009-159
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF SIGN -MAKING
EQUIPMENT AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on
November 6, 2009, at 11:00 a.m. for sign -making equipment, described in the
specifications therefore approved by the City Council on October 7, 2009; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
Denco Sales Company $25,524
WHEREAS, staff recommends approving the purchase of the sign -making
equipment from the sole bidder, Denco Sales Company, of Concord, California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the purchase of the sign -making equipment from the sole bidder, Denco Sales
Company, of Concord, California, in the amount of $25,208; and
BE IT FURTHER RESOLVED that funds in the amount of $30,000 be
appropriated from Federal Transit Administration Grant CA -90-Y389 (80%) and Measure
K Maintenance (20%)for this purchase.
Dated: November 18, 2009
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hereby certify that Resolution No. 2009-159 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 18, 2009, by the
following vote:
AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce,
and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
�%1.
2NIFWE M. ROBISON
Assistant City Clerk
2009-159