HomeMy WebLinkAboutAgenda Report - November 4, 2009 D-08AGENDA ITEM b4p
CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contractfor City -Funded Maintenance of Landscape
Areas for 2010 to Dominguez Landscape Services, Inc., of Sacramento, for
Groups A, B, and C for an Annual Cost of $174,686
MEETING DATE: November4, 2009
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt a resolution awarding the contract for City -Funded Maintenance of
Landscape Areas for 2010 to Dominguez Landscape Services, Inc., of
Sacramento, for Groups A, B and C for an annual cost of $174,686.28.
BACKGROUND INFORMATION: This project provides for the contract landscape maintenance of 200
landscaped sites in the public right-of-way, public buildings, parking
lots, the Multimodal Station, and the White Slough Water Pollution
Control Facilityfor the period of January 1, 2010 through
December 31, 2010. Additional sites have been added that include various reverse frontage sidewalk and
tree well areas. The total acreage of the contract now exceeds 45 acres.
This bid consists of three separate groups: Group A — Maintenance of Turf and Miscellaneous Landscape
Areas; Group B — Maintenance of Lower Sacramento Road and Adjacent Landscape Areas; and
Group C — Maintenance of Cherokee Lane and Adjacent LandscapeAreas.
The specifications were approved on October 7, 2009, and are on file in the PublicWorks Department.
The City distributed nine bid packets and 15 notifications of availability. The City received the following
four bids on October 21, 2009:
Bidder
Dominguez Landscape Services, Inc.
Pride Landscape & Concrete
Creative Outdoor Environments
Odyssey Company
Location Bid
Sacramento $174,686.28
Lodi $196,800.00
Lathrop $210,059.04
Lodi $211,320.00
FISCAL IMPACT: This annual contract maintains the existing landscape sites at a frequency level
of once per month, with quarterly pruning, with the exception of turf areas that
are serviced weekly. This work is separate from the landscape maintenance
locations included in the various Landscape Maintenance Assessment Districts
that have been established in new developments. Maintenancework at those locations is done weekly,
with as -needed pruning.
FUNDING AVAILABLE: The money for this project will be coming from the 2009/10 Operating Budget in
General Fund, Utility, and Transit accounts (102011, 125052, 170403, 180453,
3215036, 103511, 160652, 170404,210801).
JordanGAye rs
Deputy City Manager/Intern I Services D ector
F. Wally % ndelin
PublicWorks Director
Prepared by Curtis Juran, Assistant Streets and Drainage Manager
cc: Curtis Juran, Assistant Streets and Drainage Manager
APPROVED:
BlaiHkimff, City Manager
K:\WP\COUNCIL\09\Landscape2010 Award,doc 1012712009
MAINTENANCE OF MISCELLANEOUS
LANDSCAPE AREA 2010
CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City"and Dominguez Landscape Services, Inc., herein referred to as
"Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Vicinity Maps
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial manner to
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE II The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE 111 And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until it's acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
KAWMCOUNCU091andscape Contract2010.doc 4.1 Revised 10/22/2009
ITEM
ESTIMATED
.UNLT QUANTITY UNIT PRICE TOTAL ANNUAL PRICE
EXHIBIT GROUP A
TURF SITES PER GROUP A - MOWING,
PRUNING, WEED CONTROL, LITTER PICK
1
UP, IRRIGATION MAINTENANCE PER
SPECIFICATIONS 1
LS $ 3,452.44 $ 41,429.28
EXHIBIT GROUP B
SITES PER GROUP B- WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
2 PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED 1
LS $ 8,448.68 $ 101,384.16
EXHIBIT GROUP C
SITES PER GROUP C - WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
3 PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED 1
LS $ 2,656.07 $ 31,872.84
TOTAL $ 174,686.28
References must be submitted with bid proposal as described in Section 2.140
ARTICLE V I is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then
this instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
PF>K:\WP\C0UNCIL\09\Landscape Contract 2010.doc 10/22/2009
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR
THIS CONTRACT IS JANUARY 1,2010THROUGH DECEMBER 31, 2010, AND THE
CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF
EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunderset their hands the day and yearfirst
written.
Dated: 2009
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation (Affix corporate seal if Corporation)
Address
Telephone
CITY OF LODI
A Municipal corporation
Blair King Date
City Manager
Attest:
Randi Johl Date
City Clerk
Approved as to Form:
D. Stephen Schwabauer Date
City Attorney TV
PF>KAWP\C0UNCIL\09\Landscape Contract 2010.doc 10/22/2009
RESOLUTION NO. 2009-153
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR CITY -FUNDED MAINTENANCE OF
LANDSCAPE AREAS FOR 2010
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on October 21,
2009, at 11:00 a.m. for the City -Funded Maintenance of Landscape Areas for 2010,
described in the plans and specifications therefore approved by the City Council on
October 7,2009; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
Dominguez Landscape Services, Inc. $174,686.28
Pride Landscape& Concrete $196,800.00
Creative Outdoor Environments $210,059.04
Odyssey Company $211,320.00
WHEREAS, staff recommends awarding the contract for the City -Funded
Maintenance of Landscape Areas for 2010 to the low bidder, Dominguez Landscape
Services, Inc., of Sacramento, California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the City -Funded Maintenance of Landscape Areas for 2010 to the
low bidder, Dominguez Landscape Services, Inc., of Sacramento, California, in the
amount of $174,686.28.
Dated: November 4, 2009
I hereby certify that Resolution No. 2009-153 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held November 4, 2009, by the following vote:
AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, and
Mayor Hansen
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Mounce
ABSTAIN: COUNCIL MEMBERS— None
JOHL
City Clerk
2009-153