HomeMy WebLinkAboutAgenda Report - November 4, 2009 D-04CITY OF LODI
DA
,. COUNCIL COMMUNICATION
AGENDA TITLE: Accept Quarterly Report of Purchases Between $5,000 and
$20,000
MEETING DATE: November4,2009
PREPARED BY: Kirk Evans, Management Analyst
RECOMMENDED ACTION: Accept quarterly report of purchases between
$5,000 and $20,000 in accordance with Lodi
Municipal Code §2.12.060.
BACKGROUND INFORMATION:During the 3rd calendar quarter of 2009, the
following purchases were awarded.
Background information for each purchase is
attached as ExhibitsA through AA.
Exh
Date
Contractor
Project
Award Amt.
A
7/01/09
Transformer Services Inc
Replacement Oil for Killelea Bank#2
$5,809.43
B
7/06/09
LC Action Police Supply
Bullet Proof Vests
$6,095.63
C
7/07/09
Neil O Anderson & Associates
Grape Bowl Phase I Improvements
$8,600.00
D
7/07/09
Trimble Navigation
GPS/GIS, 2008 Tremble Geo XH
$8,568.44
Handheld
E
7/09/09
Stella -Jones
Wood Poles for Electric Inventory
$18,586.47
F
7/13/09
Transformer Services Inc
Repair Killelea Bank#1
$16,234.00
G
7/20/09
Transformer Services Inc
Replacement Oil for Killelea Bank #1
$5,809.43
H
7/20/09
Commerce Printing Services
The City of Lodi -Community Activity
$8,700.00
Guide/Fall/Winter 2009 Issue
1
7/20/09
GEXPRO
Wire for Electric Utility Inventory
$9,037.13
J
7/20/09
Wesco Distribution
Service Boxes for Electric Utility
$6,066.71
K
7/20/09
HD Supply -Benicia
Underground Parts for Electric Inventory
$10,954.39
L
7/23/09
DC Frost Associates Inc
White Slough UV Lamp Replacement
$8,860.69
M
7/23/09
DC Frost Associates Inc
White Slough UV Lamp Replacement
$9,120.69
N
7/27/09
F & H Construction Inc
Lodi Station Parking Structure
'$19,838.00
O
7/29/09
Jensen Precast
Vault to Module Enclosure for Electric
$8,345.48
Inventory
P
8/10/09
Kortick Manufacturing
Overhead Parts for Electric Inventory
$5,132.49
Q
8/10/09
The Oeser Company
55' Wood Poles
$14,272.35
R
8/1 1/09
Dell Marketing
Computers for Library
$9,755.67
S
8/18/09
The Asher Company
Animal Shelter Kennel Flooring
$7,061.65
T
8/24/09
Dataworks
Import Process for RMS System
$5,437.50
U
8/24/09
West Coast Arborists Inc
Grape Bowl Tree Removal
$6,800.00
V
8/27/09
Califa Group
3M Self Check Unlocking Devices
$13,423.63
W
9/02/09
Interstate Truck Center
Install DPM Filter on Vehicle 09-012
$16,234.69
X
9/08/09
Paragon Pools
Swimming Pool/Wading Pool Drain Cover
$5,600.00
Conversion Project
Y
9/14/09
Kortick Manufacturing
Overhead Parts for Electric Inventory
$8,326.62
Z
9/23/09
Full Compass Systems
The City of Lodi Theater Equipment
$6,152.26
Update
AA
9/24/09
Pacific Products & Services
Equipment Replacement
$6,715.08
Approved:
Blair Ki Manager
FISCAL IMPACT: Varies by project. All purchases were budgeted in
the 2009-10 Financial Plan.
FUNDING: Funding as indicated on Exhibits.
Evans, Management Analyst
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
EXHIBIT A
Replacement Oil for Killelea #2 Bank
Electric Utility
Transformer Services Inc
$5,809.43
July 1, 2009
BIDS OR PROPOSALS RECEIVED:
Transformer Services Inc. $5,809.43
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
On Wednesday June 24, 2009 a sudden failure of Load Tap Changer (LTC) is
detected. On Thursday June 26, 2009 the Substation Tech. and the Operation
Supervisor further analyzed the problem and confirmed that a transformer
service company with the proper tools and kits was required to fix the problem.
As the result, the transformer with the faulted LTC has been taken out of service.
All seven feeders in Killelea Substation are fed from one transformer at this
moment. The triple digit temperature means that we cannot stay with the
existing situation. The faulted temperature has to be put back into service as
soon as possible. The more time we stay with the existing situation, the more
likely the second transformer will fail. Time is the prime factor in this case. To
save time and expedite the maintenance of the LTC a P.O. was prepared to
Transformer Service Inc. directly without bidding. This company is the one who
did the maintenance of the transformer, last year as a sub contractor to Power
Engineering during Testing and Commissioning of the Killelea rehabilitation
Project. The company is on site performing the repair. The moving contact of
the LTC has to be replaced; however before replacement of it, the oil has to be
replaced with a cost of $5,388.74
FUNDING: 160652.7335
Prepared by: Allen Aadland
Title: Senior Power Engineer
Purchase Order 18642
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Bulletproof Vests
Police
LC Action
$6,095.63
DATE OF RECOMMENDATION: July 6, 2009
BIDS OR PROPOSALS RECEIVED:
LC Action
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT B
$6,095.63
BACKGROUND INFORMATION & BASIS FOR AWARD:
LC Action has been our provider of bulletproof vests for the past four years, has
competitive pricing, and purchases made qualify for the Office of Justice vest
replacement program.
FUNDING:
101031.7306
Prepared by: David Main
Title: Chief of Police
Reviewed
by:
Purchase Order No.: 18656
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
EXHIBIT C
Grape Bowl Phase I Improvements
Parks and Recreation Department
Neil O' Anderson and Associates
$8,600.00
July 7, 2009
BIDS OR PROPOSALS RECEIVED:
Neil O' Anderson and Associates
Wallace Kuhl and Associates
Kleinfelder Engineering
"NO BID" or NO RESPONSE RECEIVED:
$8,600.00
$8,750.00
$8,825.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
The scope of work was to drill 8 exploratory test borings, obtain field and
laboratory test programs and make recommendations for flatwork, grading,
foundations, synthetic turf, excavations at stadium buildings and seismic criteria
for the project noted above. The funding is through the Grape Bowl project
account.
FUNDING: 1212809.18 3 6.2400
Prepared by: Steve Virrey
Title: Parks Project Coordinator
Reviewed
by:
Purchase Order No.: 18680
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
EXHIBIT D
GPS/GIS, 2008 Tremble Geo XH Handheld
Electric Utility Department
Trimble Navigation C/O Electronic Data
Solutions
$8,568.44
July 15, 2009
2008 Trimble Navigation C/O Electronic Data
Solutions
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The purchase of GPS/GIS, 2008 Tremble Geo XH Handheld will be a move into
the modern day Global Information System. In purchasing this equipment we
will be able to create the foundation for Scada Automation, assistance in the
design and layout of the new 60KV Line to the west, growth into the City's
surrounding area, maintenance and Smart Grid just to name a few. In addition,
staying on the cutting edge of today's technology with good tools equals a good
end product.
FUNDING: 160612.7701 & 160612.7313
Prepared by: Carl Wohl
Title: Electrical Drafting Tech
Reviewed
by:
Purchase Order No.: 18662
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Stella -Jones
North Pacific Lumber
McFarland Cascade
Bell Lumber
EXHIBIT E
Wood Poles for Electric Inventory
Electric Utility
Stella -Jones
$18,586.47
July 9, 2009
"NO BID" or NO RESPONSE RECEIVED:
Nevada Wood Preserving
$18,586.47
$18,880.09
$19,278.12
$20,054.59
BACKGROUND INFORMATION & BASIS FOR AWARD:
These wood poles are for use on the City of Lodi's electric System. They can be
used for replacement of existing poles or in new construction. Stella -Jones was
the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: B
Reviewed
by:
Purchase Order No.: 18678
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Transformer Services Inc.
Repair Killelea Bank #1
Electric Utility Department
Transformer Services Inc.
$16,234.00
July 13, 2009
"NO BID" or NO RESPONSE RECEIVED:
$16,234.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is to repair the Load Tap Changer (LTC) in Killelea Bank #1. The defects
that were found in Killelea Bank #1 came as a result of the failure in Killelea
Bank #2. Transformer Services Inc. is the company that did the maintenance of
the transformer last year as a subcontractor to Power Engineering during Testing
and Commissioning of Killelea Rehabilitation Project.
FUNDING: 160652.7335
Prepared by: Allen Aadland
Title: Senior Power Engineer
Reviewed
by:
Purchase Order No.: 18680
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
EXHIBIT G
Replacement Oil for Killelea Bank #1
Electric Utility Department
Transformer Services Inc.
$5,809.43
DATE OF RECOMMENDATION: July 20, 2009
BIDS OR PROPOSALS RECEIVED:
Transformer Services Inc. $5,809.43
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is to repair the Load Tap Changer (LTC) in Killelea Bank #1. The defects
that were found in Killelea Bank #1 came as a result of the failure in Killelea
Bank #2. Transformer Services Inc. is the company that did the maintenance of
the transformer last year as a subcontractor to Power Engineering during Testing
and Commissioning of Killelea Rehabilitation Project. The oil has to be replaced
at a cost of $5,388.74
FUNDING: 160652.7335
Prepared by: Allen Aadland
Title: Senior Power Engineer
Reviewed
by:
Purchase Order No.: 18689
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: The City of Lodi -Community Activity
Guide/Fall/Winter 2009 Issue
DEPARTMENT: Division of Arts & Culture/Community
Center & Parks & Recreation Department
CONTRACTOR Commerce Printing
AWARD AMOUNT: $8,700.00
DATE OF RECOMMENDATION: July 20, 2009
BIDS OR PROPOSALS RECEIVED:
Commerce Printing Complete Job $8,700.00
Folgers Graphics Complete Job $8,766.34
Certified Ad Services Does not include all aspects $8,499.63
of the job.
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Commerce Printing offers a complete production and a high quality product at
the lowest competitive price.
FUNDING: 108026.7301
Prepared by: Diane C. Amaral
Title: Program Coordinator
Reviewed
by:
Purchase Order No.: 18693
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Wire for Electric Inventory
Electric Utility
GEXPRO
$9,037.13
July 21, 2009
EXHIBIT I
BIDS OR PROPOSALS RECEIVED:
GEXPRO $9,037.13
Intraline Inc $12,336.60
HD Supply Benicia $13,898.25
General Pacific $44,381.60
"NO BID" or NO RESPONSE RECEIVED:
Rexel Norcal Valley
BACKGROUND INFORMATION & BASIS FOR AWARD:
This wire is for use on the City of Lodi's Electric System. The wire can be used
for replacement of existing wire or in new construction. GEXPRO was the low
responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: B
Reviewed
by:
Purchase Order No.: 18695
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Wesco Distribution
GEXPRO
EXHIBIT J
Service Boxes for Electric Inventory
Electric Utility
Wesco Distribution
$6,066.71
July 21, 2009
"NO BID" or NO RESPONSE RECEIVED:
Rexel Norcal Valley
HD Supply Benicia
HD Supply Portland
General Pacific
Intraline Inc
$6,066.71
$7,589.45
BACKGROUND INFORMATION & BASIS FOR AWARD:
These service boxes are for use on the City of Lodi's Electric System. The
service boxes can be used for replacement of existing boxes or in new
construction. Wesco Distribution was the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: B
Reviewed
by:
Purchase Order No.: 18707
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
EXHIBIT K
Underground Parts for Electric Inventory
Electric Utility
HD Supply -Benicia
$10,954.39
July 21, 2009
BIDS OR PROPOSALS RECEIVED:
HD Supply Benicia $10,954.39
"NO BID" or NO RESPONSE RECEIVED:
Rexel Norcal Valley
Wesco Distribution
HD Supply Portland
General Pacific
Intraline Inc
GEXPRO
BACKGROUND INFORMATION & BASIS FOR AWARD:
These underground parts are for use on the City of Lodi's Electric System.
These underground parts can be used for replacement of existing parts or in new
construction. HD Supply -Benicia was the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by:
Purchase Order No.: 18709
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Dc Frost & Associates Inc
EXHIBIT L
White Slough UV System Replacement Parts
Public Works
DC Frost Associates Inc.
$8,860.69
July 23, 2009
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The listed items are significant components used in the UV disinfection system
for the treated wastewater before it is discharged to Dredger Cut or used by our
customers (NCPA and San Joaquin Vector Control District). DC Frost
Associates Inc. are the manufactures representatives for Trojan Technologies
Inc. who is the manufacture of our UV system and the sole supplier of all the
parts utilized in their system. The miscellaneous UV parts being purchased are
an ongoing maintenance need to maintain proper operations and maintenance of
the system. This purchase is mission critical to minimize discharge violations.
Future purchases will follow as parts are needed to maintain the system. These
replacement costs have been anticipated and are included in the 2009-2010
Wastewater Budget.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed
by:
Purchase Order No.: 18719
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Dc Frost & Associates Inc
EXHIBIT M
White Slough UV System Replacement Parts
Public Works
DC Frost Associates Inc.
$9,120.69
July 23, 2009
"NO BID" or NO RESPONSE RECEIVED:
$9,120.69
BACKGROUND INFORMATION & BASIS FOR AWARD:
The listed items are significant components used in the UV disinfection system
for the treated wastewater before it is discharged to Dredger Cut or used by our
customers (NCPA and San Joaquin Vector Control District). DC Frost
Associates Inc. are the manufactures representatives for Trojan Technologies Inc.
who is the manufacture of our UV system and the sole supplier of all the parts
utilized in their system. The miscellaneous UV parts being purchased are an
ongoing maintenance need to maintain proper operations and maintenance of the
system. This purchase is mission critical to minimize discharge violations.
Future purchases will follow as parts are needed to maintain the system. These
replacement costs have been anticipated and are included in the 2009-2010
Wastewater Budget.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed
by:
Purchase Order No.: 18723
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
F & H Construction
EXHIBIT N
Lodi Station Parking Structure
Public Works -Transit
F & H Construction
$19,838.00
July 27, 2009
"NO BID" or NO RESPONSE RECEIVED:
$19,838.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
F & H Construction is the original contractor for the Parking Structure. They are
familiar with the facility structure and electrical system. They have agreed to
pay 1/2 of the cost for the mold remediation work. The remainder of the cost is to
install roof vents to prevent mold from forming again in the future.
FUNDING: 2009-2010 CIP Budget Facility Upgrades
Prepared by: Gary Wiman
Title: Construction Project Manager
Reviewed
by:
Purchase Order No.: 18729
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Jensen Precast
EXHIBIT O
Vault to Module Enclosure for Electric
Inventory
Electric Utility
Jensen Precast
$8,345.48
July 29, 2009
"NO BID" or NO RESPONSE RECEIVED:
Utility Vault/Oldcastle
$8,345.48
BACKGROUND INFORMATION & BASIS FOR AWARD:
These vault to module enclosure adaptors are for use on the City of Lodi's
Electric System. The vault to module enclosure adaptors can be used for
replacement of existing parts or in new construction. Jensen Precast was the low
responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by:
Purchase Order No.: 18732
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
EXHIBIT P
Overhead Electric Utility Inventory
Electric Utility
Kortick Manufacturing
$5,132.49
DATE OF RECOMMENDATION: August 10, 2009
BIDS OR PROPOSALS RECEIVED:
Kortick Manufacturing Company
Bid all the items on the Purchase Order
"NO BID" or NO RESPONSE RECEIVED:
General Pacific, Wesco, and HD Supply Portland
Bid on some but not all of the items.
$5,132.49
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for use on the City of Lodi's Electric System. The items can be
used for replacement of existing material or in new construction. Kortick
Manufacturing Company is the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by:
Purchase Order No.: 18751
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
55' Wood Poles
Electric Utility
The Oeser Company
$14,272.35
August 10, 2009
EXHIBIT Q
The Oeser Company $14,272.35
North Pacific Lumber $18,173.22
McFarland Cascade $16,379.93
Bell Lumber Company $15,825.30
Stella -Jones $16,305.98
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
These wood poles are for use on the City of Lodi's Electric System. The wood
poles can be used for replacement of existing poles or in new construction. The
Oeser Company was the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by:
Purchase Order No.: 18753
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
EXHIBIT R
Purchase of ten Dell Computers of Public
Access
Library
Dell Marketing LP
$9,755.67
DATE OF RECOMMENDATION: August 11, 2009
BIDS OR PROPOSALS RECEIVED:
Dell Marketing $9,755.67
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Library Board of Trustees authorized the purchase of eight Dell OptiPlex
computers enhanced with WiFi cards. These computers are for Public Use. The
funding is from the Private Sector Trust Fund.
FUNDING: 2121801 Private Sector Trust Fund
Prepared by: Nancy C. Martinez
Title: Library Services Director
Reviewed
by:
Purchase Order No.: 18758
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Asher Company
The Floorman
C & L Coatings, Inc
EXHIBIT S
Animal Shelter Kennel Flooring
Police
Asher Company
$7,061.65
August 17, 2009
"NO BID" or NO RESPONSE RECEIVED:
$7,061.65
$6,500.00
$36,890.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Asher Company completed flooring in the cat room at the Animal Shelter in
March 2009. Due to the quality of their work, and to ensure we maintain the
same flooring throughout the facility we are recommending Asher be awarded
the contract.
FUNDING: 1211016.1820
Prepared by: Jeanie Biskup
Title: Support Services Manager
Reviewed
by:
Purchase Order No.: 18778
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT T
Import Process for RMS System
Police
DATAWORKS
$5,437.50
August 24, 2009
BIDS OR PROPOSALS RECEIVED:
NA
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
DATAWORKS is the sole provider to provide import process for the Sungard
RMS System. Integration and installation is included
FUNDING: 12113 81.18 3 6.23 00
Prepared by: J Bi
Title: Support Services Manager
Reviewed
by:
Purchase Order No.: 18791
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
Grape Bowl Tree Removals
Parks and Recreation
West Coast Arborist, Inc.
$6,800.00
August 24, 2009
EXHIBIT U
BIDS OR PROPOSALS RECEIVED:
West Coast Arborist, Inc. $6,800.00
Berndt's Tree Service $7,000.00
Grover Tree Service $7,500.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Park staff was instructed to have all trees and other vegetation removed from the
top of the berm down to the football field level in preparation of Phase I ADA
improvement project.
FUNDING: 1212809 Grape Bowl Phase I ADA Improvements
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed
by:
Purchase Order No.: 18792
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT V
3M Self Check Unlocking Devices
Library
CALIFA
$13,423.63
September 23, 2009
BIDS OR PROPOSALS RECEIVED:
CALIFA
"NO BID" or NO RESPONSE RECEIVED:
$13,423.63
BACKGROUND INFORMATION & BASIS FOR AWARD:
Califa is a non-profit organization pooling library orders to pass discounted
pricing on to member libraries. Lodi Public Library's membership in Califa is
paid through its membership in the 49-99 Cooperative Library System. To
optimize the usage of the library's self checkout machines while protecting the
collection against theft, library media formats such as CDs and DVDs need
special cases that can be unlocked by the self check out station. These unlocking
devices are sole source through 3M and discounted through Califa.
FUNDING: 211807
Prepared by: Nancy Martinez
Title: Library Services Director
Reviewed
by:
Purchase Order No.: 18804
EXHIBIT W
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Install DPM Filter on Vehicle 09-012
Electric Utility
Interstate Truck Center
$16,234.69
DATE OF RECOMMENDATION: 09/02/09
BIDS OR PROPOSALS RECEIVED:
Cummins West (Horizon)
Emissions Retrofit Group (Horizon)
Interstate Truck Center (Thermo Cat)
"NO BID" or NO RESPONSE RECEIVED:
n/a
$15,173.75
$16,008.75
$16,234.69
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City of Lodi is required to meet the CARB Fleet Rule 2009 Requirements.
CARB has only two verified DPM filters to retrofit this vehicle. (Cleaire Horizon
and Thermo Cat) EUD and Fleet Services recommend Thermo Cat be installed
to meet compliance. The Thermo CAt requires no actions from the operator and
does not require 208 volt outlet to be installed
FUNDING:
Purchase Order No. 18815
160602.7333
Prepared by: Kevin Bell
Title: Utility Rate Analyst
Reviewed by:
EXHIBIT X
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Swimming Pool/Wading Pool Drain Cover
Conversion Project
DEPARTMENT: Parks and Recreation
CONTRACTOR Paragon Pools
AWARD AMOUNT: $5,600.00
DATE OF August 24, 2009
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Paragon Pools
Aqua Pool & Spa
Leslie's Pool Supplies
"NO BID" or NO RESPONSE RECEIVED:
$5,600.00
$5,500.00
$5,090.96
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Virginia Graeme Baker Pool and Spa Safety Act requires the Blakely Park
pools and the Lodi Lake wading pool to be retro -fitted with equipment that meet
the mandatory Federal requirements for entrapment avoidance. Contractor will
be required to obtain a permit from the San Joaquin County Environmental
Health Department for this project. The permit process will require a work plan
submitted for review and approval prior to work commencing.
FUNDING: 107521.7323
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed
by:
Purchase Order No.: 18825
Lodi Parks and Recreation Department
The Benefits are Endless
MEMORANDUM
To: Jim Rodems, Interim Park and Recreation Director
From: Steve Dutra, Park Superintendent
Date: August 27, 2009
Subject: Swimming and Wading Pool Drain Cover Conversion Project
Recently the Parks Division became aware of new federal requirements for suction
entrapment avoidance for swimming and wading pools. The Virginia Graeme Baker Pool
and Spa Safety Act is intended to promote the safe use of pools.
The San Joaquin County Environmental Health Department has oversight and
enforcement responsibility in regards to this Act. Currently County staff is in the
education mode regarding this new requirement. No enforcement has yet been levied by
the County.
Based on our research of Virginia Graeme Baker, conversation with contractors and
County Health Department staff, all three of our facilities require some form of
conversion to meet entrapment avoidance standards.
Several contractors were initially contacted, invited individually to the three facilities for
site inspections and offered to submit quotes. Three qualified contractors have submitted
quotes for work that they believe will satisfy the federal requirements within the Virginia
Graeme Baker Pool and Spa Safety Act. All work performed by the successful bidder will
receive prior approval of the County Environmental Health Department. County Health
will issue a work permit once a work plan is submitted, reviewed and approved. The
permit will not be signed off until the completed work is inspected and approved by
County Health Department staff.
Paragon Pools of Woodbridge, Aqua Pool & Spa of Manteca and Leslie's Pool Supplies
of Sacramento have submitted written quotes. All three vendors have previous
experience with this type of work.
Though Paragon Pools is not the low bidder, staff recommends that Paragon Pools
perform the necessary work at all three facilities. This recommendation is based on the
fact that the other two vendors were not as familiar with the federal regulations, omitted
necessary work that should be performed and had the most complete recommended
plan of action for the tasks at hand.
With your support, a purchase order will be generated for Paragon Pools of Woodbridge
in the amount of $6,200.00.
Park staff has informed the Recreation Division of this drain cover conversion project.
We expect an end of the season date from Grace within one work week of this memo.
Once the facility closure date is finalized with her input, a work schedule will be drafted.
Once the work schedule is finalized with the contractor and the County Health
Department, we will notify department personal of the schedule.
I look forward to your direction on this recommendation.
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
EXHIBIT Y
Overhead Electric Utility Inventory
Electric Utility
Kortick Manufacturing
$8,326.62
September 14, 2009
BIDS OR PROPOSALS RECEIVED:
Kortick Manufacturing Company $8,326.62
Bid all the items on the Purchase Order
"NO BID" or NO RESPONSE RECEIVED:
General Pacific, HD Benicia, and HD Supply
Portland
Bid on some but not all of the items.
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for use on the City of Lodi's Electric System. The items can be
used for replacement of existing material or in new construction. Kortick
Manufacturing Company is the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by:
Purchase Order No.: 18838
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT Z
The City of Lodi -Theater Equipment Update
Community Center
Full Compass Systems, LTD
$6,152.26
September 23, 2009
BIDS OR PROPOSALS RECEIVED:
Full Compass Systems
Pro Acoustics
Zzounds
Sweetwater
"NO BID" or NO RESPONSE RECEIVED:
$6,152.26
$6,712.47
$6,387.51
$9,666.65
BACKGROUND INFORMATION & BASIS FOR AWARD:
Full Compass Systems is the low responsible bidder. They offer equipment for
Professional audio, video and lighting for production, broadcast, entertainment,
presentation, and home installation.
FUNDING: 345404.7719
Prepared by: Mandi Dumlao
Title: Administrative Clerk
Reviewed
by:
Purchase Order No.: 18868
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF
RECOMMENDATION:
EXHIBIT AA
Streets & Drainage Small Equipment
Replacement
Streets & Drainage Division
Pacific Products & Services
$6,715.08
September 24, 2009
BIDS OR PROPOSALS RECEIVED:
Pacific Products & Services
Rigel Products & Services
Capitol Barricade Safety & Sign
"NO BID" or NO RESPONSE RECEIVED:
$6,715.08
$7,600.91
$7,979.47
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a piece of small hand held equipment used for the installation of sign
posts for traffic control. Pacific Products & Services is the low bidder on the
project.
FUNDING: 125080.7352 & 3215031.7352
Prepared by: Curt Juran
Title: Streets & Drainage Manager
Reviewed
by:
Purchase Order No.: 18871