HomeMy WebLinkAboutAgenda Report - October 21, 2009 E-08AGENDA ITEM s %
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing the Non -Competitive Purchase of Server Equipment and
Related Software from I nfi n ite Technology (Oakland), Dell and CDW-G and Appropriate
Energy Efficiency and Conservation Block Grant Funds ($205,000) (CM)
MEETING DATE: October 21.2009
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: Adopt resolution authorizing the non-competitive purchase of server
equipment and related software from Infinite Technology (Oakland),
Dell, and CDW-G and appropriate Energy Efficiency and Conservation
Block Grant Funds in the amount of $205,000..
BACKGROUND INFORMATION: The City of Lodi was recently awarded $586,200 in federal economic
stimulus funds through a Department of Energy grant; $205,000 has
been earmarked for the purchase of new high -efficiency servers,
software and related hardware.
Staff has selected Dell blade servers for this project because they integrate well with equipment the City
already owns, and they represent a good value. Products are to be purchased directly from Dell at prices
below the Western States Contracting Alliance (WSCA) contract for a total cost of $62,135.
This project also upgrades selected software and current licenses to latest versions at a cost of $77,023.
Microsoft sells their software through authorized resellers (CDW-G) at WSCA prices.
Hewlett-Packard (HP) Lefthand Storage Area Network (SAN) devices have been selected for this project
because of their unique features, reputation for quality products, and attractive prices. Staff negotiated directly
with HP representatives for the lowest possible prices to be extended through their regional authorized Value
Added Reseller, Infinite Technology of Sacramento. HP has aggressively priced these units ($56,580)
because they are at the end of their fiscal year, and have assured staff that lower prices cannot be obtained
through a different reseller, and that the special pricing will expire on October 23, 2009.
The remaining $9,262 will be required for ancillary items required to complete the project.
Lodi Municipal Code 3.20.070 allows the dispensing of bids when the City Council determines it is the best
method of purchase. Staff recommends the allocation of $205,000 in federal grant funds for the purpose of
replacing high energy -cost servers with new high efficiency blade servers and related software and hardware
devices. Staff also recommends purchasing the project software and hardware components described herein
directly from the manufacturers, through their designated resellers, at or below the competitively -bid WSCA
pricing.
FISCAL IMPACT: Anticipated annual savings of 165,475 kWh in cooling and electrical costs.
FUNDING: Electric Stimulus F nds $205,000
Jordan Ayers
Deputy City Manager/Internal Services Director
Prepared by: Steve Mann, Information Systems Manager
APPROVED:
fiBlair King, QAy Manager
RESOLUTION NO. 2009-141
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
NON-COMPETITIVE PURCHASE OF SERVER EQUIPMENTAND
RELATED SOFTWARE, AND FURTHER APPROPRIATING ENERGY
EFFICIENCYAND CONSERVATION BLOCK GRANT FUNDS
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WHEREAS, the City of Lodi was recently awarded $586,200 in federal economic
stimulus funds through a Department of Energy grant, of which $205,000 has been earmarked
for the purchase of new high -efficiency servers, software, and related hardware; and
WHEREAS, staff has selected Dell blade servers for this project because they integrate
well with equipment the City already owns, they represent a good value, and their products are
purchased directly from Dell for prices at or below the Western States Contracting Alliance
(WSCA) contract; and
WHEREAS, this project also upgrades selected software and current licenses to latest
versions and Microsoft sells its software through authorized resellers (CDW-G) at or below
WSCA prices; and
WHEREAS, Hewlett-Packard (HP) Lefthand Storage Area Network (SAN) devices have
been selected for this project because of their unique features, reputation for quality products,
and attractive prices; and staff has negotiated directly with HP representatives for the lowest
possible prices to be extended through their regional authorized Value Added Reseller, Infinite
Technology, of Oakland, California; and
WHEREAS, Lodi Municipal Code Section 3.20.070 allows the dispensing of bids when
the City Council determines it is the best method of purchase.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the non-competitive purchase of server equipment and related software from Infinite
Technology, of Oakland, California, in the amount of $56,580; Dell in the amount of $62,135;
and CDW-G in the amount of $77,023; and
BE IT FURTHER RESOLVED that $205,000 be appropriated from the Energy Efficiency
and Conservation Block Grant Funds for this project.
Date: October 21, 2009
I hereby certify that Resolution No. 2009-141 was passed and adopted by the Lodi City
Council in a regular meeting held October 21, 2009, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce, and
Mayor Hansen
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
2009-141
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City Clerk