HomeMy WebLinkAboutAgenda Report - October 21, 2009 E-07AGENDA ITEM Esm"I
A% CITY OF LODI
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AGENDA TITLE: Adopt Resolution Ratifying Purchaseof Motorola Portable Radios Using Recovery
Act Justice Assistance Grant Funding ($62,196.30)
MEETING DATE: October 21,2009
PREPARED BY: Chief of Police
RECOMMENDED ACTION: Adopt resolution ratifying purchase of Motorola portable radios using
RecoveryAct Justice Assistance Grant Funding of $62,196.30.
BACKGROUND INFORMATION: On May 6,2009 the Lodi City Council accepted the Edward Byrne
Memorial Justice Assistance Grant (JAG) in the amount of $150,000
for the Police Department. Of that, $70,000 was dedicated for the
purchase of radio equipmentthat would complywith the new digital standard the federal government is
requiring of public safety agencies by 2011.
Motorola has been our sole provider of radio equipment for the past 25 years with competitive pricing and
dependable equipment. Motorola offered to Lodi for a limited time 60 portable radios, 60 remote
speaker/microphones and 20 single -unit battery chargers for $62,196.30. This is approximately twice the
number of radios we had anticipated receiving due to this significant savings. These radios are
compatible with existing equipment as well as the future digital standard and will allow the Police
Departmentto replace more than half the radios currently in service. To take advantage of this limited
time savings and because the Council had already designated funds, the City Manager used his
discretion to approve the purchase. Because the purchase exceeds the City Manager's signature
authority, the Council is asked to ratify the purchase.
The remaining $80,000 was authorized by the City Council to purchase broadband access for patrol cars,
additional hardware and software purchases for the new report -writing system, instant mug shot access
for officers in the field, and upgrades to the Mobile Command Center vehicle.
The Police Department continues to seek grant funding to replace the remaining analog radios that will
not comply with the federal digital standard.
FISCAL IMPACT: Grant funded, no impact on General Fund.
FUNDING AVAILABLE: Edward Byrne Memorial Justice Assistance Grant (JAG)
Jordan Ayers
Deputy City Manager/In nal rvices Director
David J. Main
Chief of Police
APPROVED: '
Blair King, Cit a -ger
RESOLUTION NO. 2009-140
A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING
THE PURCHASE OF MOTOROLA PORTABLE RADIOS USING
RECOVERY ACT JUSTICE ASSISTANCE GRANT FUNDING
WHEREAS, on May 6, 2009, the Lodi City Council accepted the Edward Byrne Memorial
Justice Assistance Grant in the amount of $150,000 for the Police Department. Of that, $70,000
was dedicated for the purchase of radio equipment that would comply with the new digital
standard the federal government is requiring of public safety agencies by 2011; and
WHEREAS, Motorola has been the City's sole provider of radio equipment for the past
25 years with competitive pricing and dependable equipment. Motorola offered to Lodi for a
limited time 60 portable radios, 60 remote speaker/microphones, and 20 single -unit battery
chargers for $62,196.30. This is approximately twice the number of radios we had anticipated
receiving due to this significant savings. These radios are compatible with existing equipment
as well as the future digital standard and will allow the Police Department to replace more than
half the radios currently in service; and
WHEREAS, to take advantage of this limited time savings and because the Council had
already designated funds, the City Manager used his discretion to approve the purchase.
Because the purchase exceeds the City Manager's signature authority, the Council is asked to
ratify the purchase; and
WHEREAS, the remaining $80,000 was authorized by the City Council to purchase
broadband access for patrol cars, additional hardware, and software purchases for the new
report -writing system, instant mug shot access for officers in the field, and upgrades to the
Mobile Command Center vehicle. The Police Department continues to seek grant funding to
replace the remaining analog radios that will not comply with the federal digital standard.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby ratify
the purchase of Motorola portable radios using Recovery Act Justice Assistance Grant funding
in the amount of $62,196.30.
Dated: October 21, 2009
I hereby certify that Resolution No. 2009-140 was passed and adopted by the Lodi City
Council in a regular meeting held October 21, 2009, by the following vote:
AYES: COUNCIL MEMBERS —Hitchcock, Johnson, Katzakian, Mounce, and
Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
WD-
RANDIJOHL
City Clerk
2009-140