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Home My WebLink AboutAgenda Report - October 21, 2009 E-06AGENDA ITEM E! LP `'y001lb CITY OF LODI �sCOUNCIL COMMUNICATION <IFOR AGENDA TITLE: Adopt Resolution Authorizing the Non -Competitive Purchase of Musco Sports Lighting Components ($198,694.09), which Includes Installationto Musco Lighting, Oskaloosa, Iowa, for the Grape Bowl Sports Lighting Upgrade and Appropriate Project Funding ($200,000) MEETING DATE: October 21,2009 PREPARED BY: Parks and Recreation Interim Director RECOMMENDED ACTION: Adopt resolution authorizing the non-competitive purchase of Musco Sports Lighting components in the amount of $198,694.09, which includes installation to Musco Lighting of Oskaloosa, Iowa, for the Grape Bowl sports lighting upgrade and appropriate project funding in the amount of $200,000. BACKGROUND INFORMATION: New energy efficient lights for the Grape Bowl were included in the recently awarded Energy Efficiency Block Grant. The new Musco Sports Lighting components offered through Musco Lighting will replace the existing Musco components which are out dated and no longer consider energy efficient. The scope of work will include the removal of 92 fixtures and installing 58 new fixtures, wiring harnesses, hardware, Control Link Monitoring System and other miscellaneous items shown on the attached Budget Estimate provided by Musco Lighting. Lodi Municipal Code 3.20.070 allows the dispensing of bids when City Council determines it is the best method of purchase. Staff recommends the non-competitive purchase of the Musco Sports Lighting components and installation. The new equipment is an upgrade of existing equipment of the same manufacturer. The EUD has acquired funding for 50% of this project through a federal stimulus grant. The remaining 50% is being funded through Park Impact Fee funds already approved in the Grape Bowl renovation project. This project is estimated to reduce energy use by 50% over the life of the fixture. FISCAL IMPACT: There is no direct impact to the Parks and Recreation Department budgetfor the Musco Sports Lighting components and installation. FUNDING AVAILABLE: Electrical Stimulus Funds $100,000.00 Park Impact Fee Funds $100,000.00 Jorclan Ayers Deputy City Manager/Internal Service Director v James M. Rodem Interim Parks and Recreation Director APPROVED:—SA"— Cu._ Blair King, City Ma ager Grape Boal Football Lodi, CA Date: July 1,2009 To: Steve Virrey Equipment Description SportsclusterGreen"' System delivered to your site ■ (58) Factoryaimed and assembled poletop luminaire assemblies 1500 -watt metal halide fixtures • UL Listed remote electrical component enclosures Mounting hardware for the pole top units and electrical component enclosures Pole length wire hamess Disconnects Also includes: Energy savings of more than 50% over a standard lighting system • 50% less spill and glare lightthan Musco's prior industry leading technology Musco Constant 101" product assurance &warranty programthat eliminates 100% of your maintenance costs for 10 years, including labor and materials on Musco manufactured product. Musco's Constant 10 Warranty is contingent upon Musco's inspection and approval of existing structure and electrical wiring. Guaranteed constant light level of 50 footcandles for 10 years, +/- 10% per IESNA RP -06-01 One (1) group re -lamp at the end of the lamps' rated life, 5000 hours • Reduced energy consumption with an average of 90.71 kVV per hour ■ Control Linke Control & Monitoring System for flexible control and solid management of your lighting system ■ Lighting Contactors sized for the voltage and phasing at the site Budget Estimate sportscluster GreenTA° as described below and delivered to the job site $184,969.00. Pricing includes demolition of the old lighting equipment, installationof the new lighting equipment and six (6) security fixtures one for each pole. Poles and sales taxis not included aspart of this budget estimate. Budget Estimate SCGG10 grape bowl.doc Page 1 oft Payment Terms Option A Payment of 25% of the contract price is required with order. The contract balance is due no laterthan 30 days after invoice date. OptionB • Wholesales Only 100% of the contract price is due and payable no laterthan 20 days after invoice date. Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule. li will be the responsibilityof the wholesaler to ensure that Musco is aware of this delivery timeframe. We will expect payment within the terms described above unless there is a written statement from Musco's corporate headquarters stating the acceptance of different terms. Delivery to the job site from the time of order, submittal approval, and confirmation of order details including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light control per Iuminaire,'pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges. Notes Estimate is based on: • Shipment of entire project together to one location • Field size of 360'x 160' for football • System will be manufacturedto existing voltage and phasing at site • Musco's Constant 10 Warranty is contingent upon Musco's inspection and approval of existing structure and electrical wiring Thank you for considering Musco for your sports -lighting needs. Please contact me with any questions. Bob Crookham Sales Representative Musco Sports Lighting, LLC Phone: 5301672-9500 E-mail: bob.crookham@musco.com Fax: 5301672-9471 Budget Estimate SCGCIO grape bowl.doc Page 2 of 2 RESOLUTION NO. 2009-139 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE NON-COMPETITIVE PURCHASE OF MUSCO SPORTS LIGHTING COMPONENTSTO MUSCO LIGHTING, OF OSKALOOSA, IOWA, FOR THE GRAPE BOWL SPORTS LIGHTING UPGRADEAND APPROPRIATE PROJECT FUNDING ------------------------------------------------------------------------ ........................................................................ WHEREAS, new energy efficient lights for the Grape Bowl were included in the recently awarded Energy Efficiency Block Grant; and WHEREAS, the new Musco sports lighting components offered through Musco Lighting will replace the existing Musco components, which are out dated and no longer considered energy efficient; and WHEREAS, the scope of work will include the removal of 92 fixtures and installing 58 new fixtures, wiring harnesses, hardware, Control Link Monitoring System, and other miscellaneous items; and WHEREAS, Lodi Municipal Code Section 3.20.070 allows the dispensing of bids when City Council determines it is the best method of purchase; and WHEREAS, staff recommends the non-competitive purchase of the Musco sports lighting components and installation; and WHEREAS, Electric Utility has acquired funding for 50% of this project through a federal stimulus grant; and WHEREAS, the remaining 50% is being funded through Park Impact Fee funds already approved in the Grape Bowl renovation project; and WHEREAS, this project is estimatedto reduce energy use by 50% overthe life of the future. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the non-competitive purchase of Musco sports lighting components to Musco Lighting, of Oskaloosa, Iowa, for the Grape Bowl sports lighting upgrade and further approves appropriating projectfunding in an amount not to exceed $200,000. Dated: October 21, 2009 ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- hereby certify that Resolution No. 2009-139 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 21, 2009, by the following vote: AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce, and Mayor Hansen NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None B HL 2009-139