HomeMy WebLinkAboutAgenda Report - October 7, 2009 E-08•
AGENDA ITEM E
CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Approving Purchase of John Deere Loaderfrom
Pape Machinery, of French Camp, and Appropriating Funds ($90,000)
MEETING DATE: October 7,2009
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution approving the purchase of a John Deere loader
from Pape Machinery, of French Camp, and appropriating funds in the
amount of $90,000.
BACKGROUND INFORMATION: Loader Unit No. 04-040 was purchased in 1995 and currently has
6,660 hours of service logged. This loader is a primary piece of
equipment used daily for every aspect of street maintenance work.
The cost of repairs has exceeded $85,000 since its purchase. This does not include $3,500 in deferred
preventive maintenance. This piece of equipmentwas scheduled for replacement in Fiscal Year 2008/09
and is overdue for replacement. Funds are budgeted in the Street Vehicle Replacement Measure K Fund.
The Streets and Drainage Division recommends replacing the loader due to its primary role in street
maintenance, with particularly hard usage during leaf removal. The purchase of a John Deere loader
would be accomplished underthe California MultipleAward Schedule (CMAS). The actual cost of the
loader is $77,041.44 plus tax, and an additional 2 percent must be paid to the State for use of the CMAS
contract price. The purchase of the equipment though CMAS is accomplished by a purchase order to the
supplier, which takes care of the paperworkto the State of California.
Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may
be waived when it is advantageous for the City, with appropriate approval by City Manager and
City Council, to use contracts that were awarded by other California public agencies, provided that their
award was in compliance with their formally -adopted bidding or negotiation procedures. Staff
recommends purchase of the John Deere loader using CMAS Contract Number 4-08-23-0022A.
FISCAL IMPACT: Replacement of Vehicle No. 04-040 will save repair costs and create a safer
and more efficient working environmentfor the equipment operators.
FUNDING AVAILABLE: Appropriation from the Street Vehicle Replacement Fund (Measure K)
(3251201) in the amount of $90,000.
Jordan Ayers
Deputy City Manag ernal Services Director
A,10a4'44 ja'44'06L.
F. Wally SOndelin
Public Works Director
Prepared by Curtis Juran, Assistant Streets and Drainage Manager
FWS/GMB/CS/dsg
cc: Curtis Juran, Assistant Streets & Drainage Manager
Dennis Callahan, Fleet and Facilities Manager
APPROVED
K:\WP\C0UNCIL\09\Loader04-040 Purchase.doc
Blair King„ "I"ger
10/1/2009
RESOLUTION NO. 2009-130
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF JOHN DEERE LOADER
AND FURTHER APPROPRIATING FUNDS
WHEREAS, Loader Unit No. 04-040 was purchased in 1995 and currently has 6,660
hours of service logged. This loader is a primary piece of equipment being used daily for every
aspect of street maintenance work. The cost of repairs has been in excess of $85,000 since its
purchase, which does not include $3,500 in preventative maintenance, and the equipment is
overdue for replacement; and
WHEREAS, the Streets and Drainage Division recommends replacing the loader due to
its primary role in street maintenancewith particularly hard service during leaf removal; and
WHEREAS, per Lodi Municipal Code §3.20.045, "State and Local Agency Contracts,"
the bidding process may be waived when it is advantageous for the City, with appropriate
approval by City Manager and City Council, to use contracts that have been awarded by other
California public agencies, provided that their award was in compliance with their formally -
adopted bidding or negotiation procedures; and
WHEREAS, the purchase of a John Deere loader would be from Pape Machinery, of
French Camp, California, through the California Multiple Award Schedule (CMAS) with the
actual cost of the unit being $77,041.44 plus tax and an additional 2% would be paid to the
State for use of the CMAS contract.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of a John Deere loader from Pape Machinery, of French Camp, California, in the
amount of $77,041.44 plus tax, through CMAS Contract No. 4-08-23-0022A, with an additional
2% being paid to the State of California for use of the CMAS contract; and
BE IT FURTHER RESOLVED that the City Council does hereby appropriate funds in the
amount of $90,000 from Street Vehicle Replacement Fund (Measure K) monies for this
purchase.
Dated: October 7, 2009
hereby certify that Resolution No. 2009-130 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 7, 2009, by the following vote:
AYES: COUNCIL MEMBERS—Johnson, Katzakian, Mounce, and Mayor Hansen
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
ION D;1 JOHL
City Clerk
2009-130