HomeMy WebLinkAboutAgenda Report - October 7, 2009 E-07AGENDA ITEM s7
y��'fOpCITY OF LODI
COUNCIL COMMUNICATION04�IFOR��P
u
AGENDA TITLE: Adopt Resolution Approving Purchase Order with Cummins West, Inc., o
San Francisco, for Purchase and Installation of Diesel Filters for Four City Vehicles
($60,695)
MEETING DATE:
PREPARED BY:
October 7,2009
PublicWorks Director
RECOMMENDED ACTION: Adopt a resolution approving a purchase orderwith Cummins West,
Inc., of San Francisco, for the purchase and installation of diesel
filters for four City vehicles, in the amount of $60,695.
BACKGROUND INFORMATION: The City of Lodi, like other California municipalities, is required by
the State of California Air Resources Board (CARB) to retrofit
existing older diesel vehicles with diesel particulate matterfilters
(DPF) to reduce emissions and particulate matter by use of best
available control technology (BACT). BACT is basically a particulate matter filter that is installed in the
exhaust system and usually replaces the muffler. CARB adopted this unfunded mandate in 2006. It
requires that the City's diesel -fueled heavy-duty vehicles (model years 1960 to 2006, over 14,000 pounds
gross vehicle weight, with medium- or heavy-duty engine) be retrofitted or removed from service in
accordance with the CARB adopted schedule. Twenty City vehicles would be affected, at an estimated
cost of $9,000 to $20,000 per vehicle.
This retrofit program is implemented in phases defined by the CARB. The first phase deadline was
December 31, 2007, and four City vehicles were affected. One vehicle was retrofitted and three vehicles
were removed from the fleet. We are in the second phase with a deadline of December 31, 2009. Five
vehicles are affected, and the recommended purchase order will retrofit four vehicles. One vehicle was
retrofitted under a separate purchase order. Two vehicles in the Electric Utility Department and three
vehicles in the Public Works Department will be retrofitted by the end of 2009.
City staff received two competitive quotes for the installation of the CARB Verified DPF manufactured by
Cleaire Horizon. Staff recommends approval of the purchase order for the installation of the DPF devices
by Cummins West, Inc., of San Francisco, the low bidder, at $15,173.75 each.
FISCAL IMPACT: There will be an increased maintenance cost for DPF devices and minimal
electrical expense for plug-in filter regeneration.
APPROVED: / �`'
Blair King, City er
K:1WP\COUNCILl09\DieselFilters.doe 10/1/2009
Adopt ResolutionApproving Purchase Order with Cummins West, Inc., of San Francisco, for Purchase
and Installation of Diesel Filters for Four City Vehicles ($60,695)
October 7, 2009
Page 2
FUNDING AVAILABLE: Electric Utility (160602):
$15,173.75
Streets Division (3215011):
$30,347.50
Water Services <50570):
$15,173.75
C
Jordan Ayers
Deputy City Manage rna Services Director
Kenneth A. Weisel F. Wally andelin
Interim Electric Utility Director Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
FWS/DJC/pmf
cc: Electric Utility Construction/Maintenance Supervisor Barry Fisher
Fleet Services Supervisor Randy Laney
Water Services Manager Charlie Swimley
Assistant Streets and Drainage Manager Curt Juran
K:\WP\COUNCIL\09\Diesel Filters. doc 10/1/2009
RESOLUTION NO. 2009-129
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE ORDER FOR PURCHASE AND
INSTALLATION OF DIESEL PARTICULATE MATTER
FILTERS FOR FOUR CITY VEHICLES
WHEREAS, the City of Lodi is required by the State of California Air Resources Board
(CARB) to retrofit existing older diesel vehicles with diesel particulate matter filters to reduce
emissions and particulate matter by use of best available control technology; and
WHEREAS, CARB adopted this non -funded mandate in 2006, which requires that Public
Agencies' and Utilities' on -road diesel -fueled heavy-duty vehicles over 14,000 pounds gross
vehicle weight rating with a 1960 to 2006 model -year medium- or heavy-duty engine must be
retrofitted or removed from service, according to a CARB-imposed schedule of phased
deadlines; and
WHEREAS, the retrofit program is implemented by phases defined by the CARB. The
first phase deadline was December 31, 2007, and four vehicles of the City's fleet were affected.
In the second phase, which has a deadline of December 31, 2009, five vehicles are affected,
and the purchase order will retrofit four vehicles. One vehicle has been retrofitted under a
separate purchase order. Two vehicles in the Electric Utility Department and three vehicles in
the Public Works Departmentwill be retrofitted by the phase two deadline; and
WHEREAS, the City received competitive bids from two vendors:
Cummins West, Inc. $15,173.75
Emissions Retrofit Group $16,008.75
WHEREAS, staff recommends issuing a purchase order to the low bidder,
Cummins West, Inc., of San Francisco, California, for the purchase and installation of diesel
particulate matterfilters.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase order to Cummins West, Inc., of San Francisco, California, for the purchase and
installation of diesel particulate matterfilters for four City vehicles in the amount of $60,695.
Dated: October 7, 2009
I hereby certify that Resolution No. 2009-129 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 7, 2009, by the following vote:
AYES: COUNCIL MEMBERS—Johnson, Katzakian, Mounce, and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
I�ANDI JOHL
City Clerk
2009-129