HomeMy WebLinkAboutAgenda Report - October 2, 1991 (48)OF
CITY OF LO ®I vwk COM M ►
AGENDA TITLE: Kofu Park Scoreboard Project Report
MEETING DATE: October 2, 1991
PREPARED BY: Parks and Recreation Director
RECO�DfENDED ACTION: Information and/or action as deemed appropriate by the
City Council.
BACKGROUND INFORMATION: In October of 1990, the City of Lodi signed a contract
with Professional Sports Marketing, Inc. (PSM) for
them to purchase and install scoreboards at the Grape
Bowl and Kofu Park. As part of this contract, we gave
them sponsor rights for twelve years from date of installation, etc. (See
Exhibit A for details of contract.) The location of the boards was left to our
discretion as we knew where to access electrical services, etc.
The Stadium board was no problem since the scoreboard would go in the same
location as the old board with electrical sery :e already in place. At Kofu
Park, we close not to locate the board where it had been because we are
currently relighting the ballfield and soccer field and given this opportunity
we wanted to place the scoreboard in a spot where it could be used not only
during baseball games, but during our soccer games. The new location also
gave us an opportunity to coordinate the necessary electrical hookups with
the new wiring locations as called for in the lighting project. We also had
received over rhe years complaints from coaches, spectators, parents, and
ball players that the "old scoreboard could not be seen because of it facing
the late afternoon sun." "Therefore, whenever you install a new board, please
make sure it is put in left field so sunlight won't be directly on the board
and it can be usable during all hours of the day." (See Exhibit B Usage.)
The Professional Sports Marketing, Inc. firm told us that the new board did
have a sunscreen but that it still was not that effective when boards were
placed in direct sunlight.
W did not contact the residents on Cardinal Street asking if we could move
the scoreboard. A simple solution is to leave it where it is at left field,
plant fast-growing large canopy trees along the street (as is already the case
from Ham Lane to a midway point down the street), and/or paint the back of the
board, if necessary, a dark green to match tree cover in the area.
APPROVE : r
k91
THOMAS A. PETERSON
L
City Manager
GC -1
Kofu Park Scoreboard ProjeL .teport
October 2, 1991
Page Two
To move the board, the total cost would be $5,000.00, plus additional trenching
for electrical and coax cable wiring would be required.
If it's at all possible, I would suggest leaving it right where it's at -- it
is what our users have asked for over all these years and this was taken into
account when we dealt with our current installation.
FUNDING
Ron Williamson
Parks and Recreation Director
RW:srb
Attachments
EXHIBIT A
October 31, 1990
Mr. Jim Moran
?resident
Professional Sports Marketing, Inc.
7139 Dublin Boulevard
Dublin, CA 94568
RE: City of Lodi Parks & Recreation Department
Introduction Center & Scoreboard Systems
Dear Jim:
The City of Lodi Parks and Recreation Department hereby grants to
Professional Sports Marketing, Inc., 7139 Dublin Boulevard, Dublin,
California 94568, the exclusive right for a period of ninety (90)
days from the date of this letter to seek an appropriate sponsor or
sponsors who shall purchase from Professional Sports Marketing,
Inc., several systems or sponsorship rights on the systems subject
to the following conditions:
1. The systems shall be described in prints/face layout #3416
(Grape Botr1) , #1000 (Kofu Field) , #1010 (Salas Park) and a
Information Center; final design to be approved by the City
of Lodi Parks and Recreation Department.
2. Ownership of the systems shall be transferred to the City cf
Lodi Parks and Recreation Department upon completion of
installation. Anything in the foregoing to the contrary
notwithstanding, title to the systems shall vest in the City
of Lodi Parks and Recreaticn Department upon installation and
acceptance of the systems.
3. Professional Sports Marketing, Inc.,/Sponsors shallbe granted
the exclusive non—competitive sponsor/donor rights on the
systems for a term of twelve (12) years from the date of
installation, with the option to renew such rights under terms
mutually acceptable to the City of Lodi Parks and Recreation
Department and the sponsor.
4. Sponsors/donors shall be entitled to display ii.ts corporate
logo and message on the ad panels Located on the systems.
5. All sponsor/donor copy shall be subject to the approval of the
City of Lodi Parks and Recreation Department, approval which
will not unreasonably be withheld.
6. Professional Sports Marketing, Inc. shall be responsible for
maintenance training and operator training in the use of all
systems as set -forth in the standard operator's manual.
7. The City of Lodi Parks and Recreation Department shall. provide
a programmer/operator for all activities, at which the systems
will be in use.
8. Upon notification of completion by Professional Sports
Marketing Inc., risk of loss or damage to the scoreboards
shall be assumed by the City of Lodi Parks and Recreation
Department, except for loss or damage caused by Professional
Sports Marketing and its agents. In the event of damage to or
destruction of the scoreboards, the City of Lodi Parks and
Recreation Department shall repair or replace the scoreboards
as soon as possible, except for damage or destruction caused
by Professional Sports Marketing and its agents.
9. Professional Sports Marketing, Inc. will commence
manufacturing the systems upon receipt of a final contract
between the City of Lodi Parks and Recreation Department, the
sponsor/s, and Professional Sports Marketing.
10. It shall be the responsibility of Professional Sports
Marketing to install the system. However, the City of Lodi
Parks and Recreation Department shall be responsible in
furnishing all primary power and conduits. Complete
installation responsibilities will be called out in the final
specifications and Procedure Agreement.
11. No delay or failure of either party in exercising and right
hereunder and no partial or single exercise thereof shall be
deemed to constitute a waiver of such right or any other right
hereunder.
12. Time is of the essence in Professional Sports Marketing's
performance hereunder.
PROFESSIONAL SPORTS MARKETING ,
INC.
Moran, President
V
CITY OP' LODI
VE
Thomas A. Peterson
City Manager
7
Attest: k,
Alice M. Reirriche
City Clerk
b�rS "Fc� �otzM
Annual Partici.patio nd spectators
Grape Bowl Usaqe
Football. -w
Lodi./Tokay High Varsity
Lodi/Tokay High sophomore
Lodi. High Freshman
Youth Varsity
Youth Junior Varsity
Softball
Adult City League
Adult Tournaments
Youth Tournaments
Other Events
-Lodi Grape Festival
High School Graduations
.Lodi/Tokay Band Review
:Concerts
Circus
K-9 Trials
Flower Girl Prtctice
.Zion -annual. events
25,000
10,000
2,500
2,500
2,500
18,700
8,640
4,200
2,000
10,000
3,500
5,000
2;000
500
800
National Softball Championships 5,000
Kofu Park
Baseball
Varsity Baseball
C.I.F. Section Tournament
Babe Ruth Leagues
Sr. Babe Ruth league
Diamond rentals
Youth Leagues
Practices
Soccer
Youth Leagues
Youth Tournaments
Adult Leagues
total 102,840
2,000
1,000
5,000
600
800
4,500
1,200
0,000
8,000
2 ,000
total 35,100
psmmemo