HomeMy WebLinkAboutAgenda Report - September 2, 2009 E-05AGENDA ITEM E--5
CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Rejecting Bid for Installation, Maintenance, and Monitoring
Services of Surveillance Camera System and Accessories in McLane, Killelea, and
Industrial Substations (EUD)
MEETING DATE: September 2,2009
PREPARED BY Interim Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution rejecting bid for the installation, maintenance,
and monitoring services of surveillance camera system and
accessories in McLane, Killelea, and Industrial Substations.
BACKGROUND INFORMATION: On May 6, 2009, the City Council approved a request for proposal
for the installation, maintenance, and monitoring services of
surveillance camera and accessories in McLane, Killelea, and
Industrial Substation facilities. The authorized budgetwas $53,000.
On May 27, 2009, only one bid was received and opened. The proposal was submitted by CamGUARD
of Ontario, California with a total bid price of $75,390.01 for equipment and labor costs plus a monthly
charge of $2,095.
Staff estimated the total project cost to be $60,000 plus $750 in monthly charges. The total bid price of
CamGUARD exceeded Staffs estimate by approximately $15,390.01, which is not allocated in the
budget. Staff could not determine if the received proposal is reasonable and acceptable without any
comparative proposal from other qualified vendors. It is therefore recommended by Staff that the bid from
CamGUARD be rejected.
Given the relatively high bid to implementthe security projectthough an outside entity, Staff is evaluating
the potential of installing the system using in-house resources in phases and using the newly installed
SCADA system to perform the ongoing monitoring aspects of the project. If deemed not feasible or not
cost-effective to undertakethe project in-house, new bids will be requested from outside vendors.
FISCAL IMPACT: Estimated installation cost and maintenance -monitoring fee are $60,000
and $750/mo respectively.
FUNDING AVAILABLE: Fundswill be providedthough EUDAccount 160650.7719.
Gc�
Jordan Ayers
Deputy City Manager/Internal Services Director
APPROVED:
Blair King,,-Q
anager
Adopt Resolution Rejecting Bid for Installation, Maintenance,and Monitoring Services of Surveillance Camera System
and Accessories in McLane, Killelea, and Industrial Substations (EUD)
September 2,2009
Page 2 of 2 r
Xenne:lth A. Weisel
Interim Electric Utility Director
Prepared by: Demy Bucaneg, Jr. — PE, Assistant Electric Utility Director
Weldat Haile— PE, Senior Power Engineer
RESOLUTION NO. 2009-118
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING
BID FOR INSTALLATION, MAINTENANCE, AND MONITORING
SERVICES OF SURVEILLANCE CAMERA SYSTEM AND
ACCESSORIES IN MCLANE, KILLELEA, AND INDUSTRIAL
SUBSTATIONS
WHEREAS, in response to notice duly published in accordance with law and the order of
this City Council, one sealed bid was received and publicly opened on May 27, 2009, at
11:00 a.m. for the installation, maintenance, and monitoring services of surveillance camera
system and accessories in McLane, Killelea, and Industrial Substations; and
WHEREAS, said bid has been received from CamGUARD of Ontario, California, with a
total price of $75,390.01 for equipment and labor, plus a monthly charge of $2,095 for monitoring
and maintenance services; and
WHEREAS, the estimated cost was $60,000 without the monthly charges and
CamGUARD's proposal exceeded this amount by approximately $15,390.01; and
WHEREAS, staff could not determine the reasonability and acceptability of CamGUARD's
price in the absence of comparative proposals from other qualified vendors.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject the
bid proposal from CamGUARD of Ontario, California.
Dated: September 2; 2009
hereby certify that Resolution No. 2009-118 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held September 2, 2009, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Katzakian, and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS —Johnson and Mounce
ABSTAIN: COUNCIL MEMBERS —No9o_ 7
HL
City Clerk