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HomeMy WebLinkAboutAgenda Report - August 19, 1992 (100)* OF CITY of LODI COUNCIL COMMUNICATION AGENDA TITLE: Designate Voting Delegate and Voting Alternate for the League of California Cities Annual Conference - October 10 - 13, 1992. LoB Angeles ZBTI�rJ DATE: August i9, 1992 PREPARED BY: City Clerk RECO[MBDED AC'T'ION; That the City Council, by motion action, designate a voting delegate and voting alternate to represent the City of Lodi at the League of California Cities Annual Conference Business Session. BACKGROUND INFORMATION: This year's League of California Cities Annual Conference is scheduled for October 10 - 13, 1992 in Los Angeles. The most important aspect of the Annual Conference is the General Business Session at which time the membership takes action on conference resolutions. It is important for California cities to take the initiative in developing positive programs for the future. Annual conference resolutions will guide cities and the League in efforts to improve the quality, responsiveness, and vitality of local government within this state. To expedite the conduct of business at this most important policy-making meeting, each City Council should designate a voting representative and an alternate who will be present at the business session. FUNDING: Nome required AMR/ jmp COUNCO20/TXTA.02J/COUNCOt+M APPROVED A}.1 ce N. Re niche City Clerk THOMAS A. PETERSCN City Manager A �rcvuea a�.oe� cc 188 League of Caiifomia Cities 1400 K STREET • SACRAMENTO. CA 95814 • X916) 444-5790 coo, '"ie Ows Jul 1 �, 1992 Wo.k Toge her Y To: The Honorable Mayor and City Council From: Don Benninghoven, Executive Director Re: Designation of Voting Delegate for League Annual Conference This year's League Annual Conference is scheduled for Saturday, October 10 through Tuesday. October 13 in Los Angeles. One very important aspect cf the Annual Conference is the General Business Meeting when the membership takes action on conference resolutions. Annual Conference resolutions guide cities and the League in our efforts to improve the gjaality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Business Meeting on Tuesday, October 13, at 1:30 p.m. in the Petree D Room in the Los Angeles Convention Center. To expedite the conduct of business at this important policy-making muting, each City Council should designate a voting representative and an alternate who will be present at the Business Meeting, The League Bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the City Council on the enclosed "Voting Delegate Form." If the Mayor or a member of the City Council is in attendance at the Conference, it is expected that one cf these officials will be designated as the voting delegate. However, if the City Council will not have a registered delegate at the Conference but will be represenred by other city officials. one of these officials should be designated the voting delegate or alternate. Flca&e forward the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, September 18, 1992), so that proper records may be established for the Conference. The voting delegate may pick up the city's voting card at the designated Voting Card Table located in the League Registration Area. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, the card may be exchanged at the "Voting Card" table in the League registration area. At the Business Meeting, the "Voting Card table, where the Credentials Committee will be seated. will be located in the front of the meeting room. The voting procedures that will be followed at this conference are printed on the reverse side of this memo. It is suggested that the Mayor and all Council Members from each city sit together at the Business Muting so that if amendments are considered there may be an opportunity to exchange points of view and arrive at a consensus before each city's vote is cast. Your help in returning the amichcd "Voting Delegate Form" as soon as possible is appreciated. League of California Cities Annual Conference Votinc PrQSe„du[Cs 1. Each member city has a right to cast one vote on matters pertai A. to League policy. 2. To Cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting carp at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Session. the voting delegate or alternate may np-zs the voting card to another official from the same city by appearing in person b -lure a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the "Voting Card” table in the League Registration Area. At the Business Meeting, exchanges may be made at the "Voting Card" table in the front cf the meeting room. 7. Qualification cf an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials, who, according to the records of the Credentials Committee, are authorizzd to use Rr city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute. the Credentials Committee will determine the right of a city official to vote at the Business Meeting. CITY: Lodi LEAGUE OF CALIFORNIA CITIES 1992 ANNUAL CONFERENCE 1. VOTING DELEGATE: James W. Pinkertcn, Jr. Mayor (TITLE) 2. VOM NG ALTERNATE: Phillip Penninro Mayor Pro Tempore (TTTiE) ATI'ESf: Please Return To: League cfiC'a i�da Cities 1400 K Street Sacramento, CA 95814 FAX: 9161444-8671 or. 1� !$ v v W. T71 Mi1r Alice M. he city Clerk ,. "!r m, 10 H:1pubV\acxcs\vo(dei92_sav