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CITY OF LODI COUNCIL CC MMUNICATION
AGENDA TITLE: Purchase of Photocopiers for Parks nd Recreation and
Electric Utility Departments
XEETINC DATE: August 19, 1992
PREPARED BY: Parks and Recreation Director
Electric Utility Director
RECOMMENDED ACTION! That the City Council authorire the purchase of two
photocopiers from Xerox Corporation under terms of the
purchase agreement between Xerox and Los Angeles
County, which agreement is cvailable to all city and
county agencies within California.
BACKGROUND INFORMATION: Both copiers are included in the 1992/93 Equipment
Budget. One unit, a higher -volume Xerox 5052, is
planned for installation in the Parks and Recreation
office for production of the large number of activity
flyers, notices, and correspondence needed to effectively coordinate department
programs. The second unit, a Xerox 5028, is planned for installation in the
Electric Utility Department's operations office at the Municipal Service Center.
Since the Los Angeles County contract was negotiated, rather than bid, Lodi City
Code Section 3.20.040, which allows the City Council to authorize purchase
through other public agency bid agreements, does not apply. However, the
negotiated L. A. County contract provides pricing nearly 15% below established
Xerox state and local government price levels, and nearly 30% below commercial
list prices. Additionally, the City will obtain trade-in allowances on two
worn-out Xerox copiers (one over 20 years old), and will benefit overall from
the quality and reliability of Xerox equipment.
It is therefore recommended that the City Council authorire this purchase under
City Code Section 3.2C.070, which provides that bidding may be dispensed with
when '...tie City Council determines that the purchase or method of purchase
mould be in the best intrrests of the City."
FUNDING: Parks & Recreation - Budget: 12.0-012.11
�r cost: $13,498.43
Electric Utility Budgett 16.1-6180.06
Cost. S 5,470.68
Ron Willi on, Parks Recreation Dir. Henry J. Ri e, Electric Utility Dir.
Prepared by Joel Harris, Purchasing Officer
APPROVED:_
THOMAS A. PETERSON
city Manager
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RESOLUTION NO. 92-138
A RESOL[TPION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF TWO PHOTOCOPSERS
FOR PARKS AND RECREATION AND ELECTRIC UTILITY DrPARTI EN'TS
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WHEREAS, Lodi Municipal Code Section 3.20.070 1 authorires
diepeneing with bids for purchase of supplies or property wHern it is in
the best interests of the City to do so;
NOW, THEREFORE, BE IT RESOLVED that the Dodi City Cotincil hereby
authorizes the purchase of two photocopiers from Xerox Corporation
under terms of the purchase agreement between Xerox and Los Angeles
county, which agreement is available to all city and county agencies
within California, as follows:
Parks and Recreation Department Xerox 5052 $13,498.43
Electric Utility Department Xerox 5028 $ 5,470.68
Datod: August 19, 1992
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I hereby certify Chat Resolution No. 92.138 was passed and
adopted by the Lodi City Council in a regular meeting held August 19,
1992 by the following vote:
Ayes: Council Meabers ' Hinchman, Pennino, Sieglock, Snider
and Pinkerton (Mayor)
Noes: Council Mfrs - None
Absent: Council Members - None
bwl. &�
Alice M.
City Clerk
92-138
RES92138 /TXTA. 02J