HomeMy WebLinkAboutAgenda Report - August 19, 2009 E-04AGENDA ITEM G q
On% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contract for Tree Trimming (Power Line Clearing) to
Asplundh Tree Expert Company of Stockton, CA ($326,700) (EUD)
MEETING DATE: August 19,2009
PREPARED BY: Electric Utility Director
RECOMMENDEDACTION: Adopt a resolution awarding the contract for Tree Trimming (Power
Line Clearing) to Asplundh Tree Expert Company of Stockton, CA in
the estimated amount of $326,700.
BACKGROUND INFORMATION: This contract provides for tree -trimming services necessary for the
reliable operation of the Lodi Electric Utility power lines for the
remainder of Fiscal Year 2009/10. The budget for the full year is
$375,000. The present power line trimming contractor is Trees, Inc.
Specifications for this service were approved for issuance by the Council on May 20, 2009. The City
received bids for this service on June 11, 2009 — all bids exceeded the FY 2009/10 budgetfor power line
clearance. On July 15, 2009 the Council rejected all bids and authorized re -advertisement.
On August 4, 2009, four bids were received for a 3 -person Backyard Crew and a 2 -person Street Crew:
Asplundh Tree Expert Company, Stockton, CA $189.94 per hour
Trees, Inc., Houston, TX $192.12 per hour
West Coast Arborists, Inc., Anaheim, CA $245.00 per hour
Davey Tree Surgery Company, Livermore, CA $307.40 per hour
Asplundh Tree Expert is the lowest responsive bid. Asplundh is an experienced tree -trimming contractor
with a national presence. It currently provides service to other electric utilities in the region.
Based on approximately 43 weeks (1,720work hours) remaining in the year, the cost through June 2010
of the lowest bid is an estimated $326,700. This amount will be reduced by holidays and other days not
worked.
Service for July and August 2009 was provided by Trees, Inc. underthe prior tree -trimming contract. The
term of the new contract will be from September 1, 2009 through June 30, 2010 with three one-year
extension options.
FISCAL IMPACT: Trimming trees reduces electric outages for customers and reduces
emergency call -outs and repair work.
APPROVED: ,%�
Blair in City Manager
Adopt ResolutionAwarding Contract for Tree Trimming (Power Line Clearing) to Asplundh Tree Expert Company of Stockton,
CA ($326,700) (EUD)
August 19,2009
Page 2 of 2
FUNDING AVAILABLE: The projected cost of $375,000 is included in the budget for Fiscal Year
2009/10 underAccount No. 160654—Tree Trimming. Funding for contract
extensions shall be approved on a year-to-year basis.
Jordan Avers
Deputy City Manager/Interna�PTices Director
,/ C
.Gr
Ge F. Marimw
Electric Utility Director
PREPARED BY: Ken Weisel, Assistant Electric Utility Director
GFM/KW/Ist
RESOLUTION NO. -2009=1 1-2 _
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT
FOR TREE TRIMMING (POWER LINE CLEARING) AND AUTHORIZING THE
CITY MANAGERTO EXECUTETHE CONTRACT ON BEHALF OF THE CITY OF
LODI AND AUTHORIZINGTHE CITY MANAGERTO APPROVE THREE ONE-YEAR
EXTENSIONS OF THE CONTRACT WITH CONTINUED SATISFACTORY
PERFORMANCE ]N THE PRIOR YEAR
WHEREAS, tree trimming services are necessary for the reliable operation of the Lodi Electric
Utility power lines; and
WHEREAS, the City Council approved specifications for tree trimming (power line clearing)
services for the fiscal year ending June 30,2009, and up to three subsequent years; and
WHEREAS, in answer to notice duly published in accordance with law and the order of the City
Council, the City received and publicly opened on August 4, 2009, sealed bids for tree trimming (power
line clearing), described in the specifications approved by the City Council; and
WHEREAS, bids were received, as follows:
Bidder Bid
Asplundh Tree Expert Company, Stockton, CA $189.94/hr
Trees, Inc., Houston, TX $192.12/hr
West Coast Arborists, Inc., Anaheim, CA $245.00/hr
Davey Tree Surgery Company, Livermore, CA $307.40/hr
WHEREAS, staff recommends awarding the tree trimming contract to the lowest responsive
bidder, Asplundh Tree Expert Company, of Stockton, CA.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the bid for
tree trimming (power line clearing) to Asplundh Tree Expert Company, of Stockton, CA, at quoted rates,
up to $326,700, for the remainder of the fiscal year ending June 30, 2010; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Managerto
execute the contract with Asplundh Tree Expert Company, of Stockton, CA, for tree trimming for power
line clearance on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to extend the contract
with Asplundh Tree Expert Company, of Stockton, CA, for tree trimming (power line clearing) services for
up to three one-year extensions, with continued satisfactory performance in the prior year, in accordance
with the terms of the specification approved by the City Council, and subject to limitations established in
the operating budget.
Dated: August 19, 2009
--------------------------------------------------------------------------------
I hereby certify that Resolution No. 2009-112 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held August 19, 2009, by the following vote:
AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce, and
Mayor Hansen
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
L
City Clerk
2009-112