HomeMy WebLinkAboutAgenda Report - July 15, 2009 E-12AGENDA ITEM rapit
&% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing Charter Service for the Listed Annual Events in
Accordance with Charter Policy
MEETING DATE: July 15,2009
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing charter service for the annual events
listed below should no willing and/or able private provider exist; and
authorize the Transportation Manager to post the notices on the
Federal Transit Administration CharterWebsite in accordancewith
the charter policyto determine if a willing and/or able providerexists (exceptfor up to 80 hours of service
for City officials).
BACKGROUND INFORMATION: At the June 18, 2008 meeting, the City Council adopted policies and
procedures for charter service. Included in the adopted policy was
specific language identifying the procedure for utilizing the City's
transit services for charter service. The policy calls for the City's
Transportation Managerto post the event on the Federal Transit Administration Charter Website to
determine if any other operator is willing and/or able to perform the service. An administrative fee of $50
per event is charged, should the City provide the service, along with the fully allocated rate. The current
fully -allocated rate (contract cost plus maintenance, depreciation, etc.) is $60 an hour per bus for
community events.
The following is a list of annual community events which have previously requested transit charter service:
Sandhill Crane Festival Parade of Lights
4th of July Fireworks Grape Festival
Leadership Lodi Ag Day Leadership Lodi Government Day
Leadership Lodi Non -Profit Day Leadership Lodi Education Day
Storm Drain Detectives ZINFEST
Hutchins Street Square Performances Assorted City Departmentand Council Events
In addition, the Transit Division receives requestsfor use of transit charter services for non -community
events to accommodate business groups, tour groups and weddings. Staff follows the same charter
procedures above. The administrative fee is $50 per event and $75 an hour per bus for non -community
event requests. In addition, $75 per hour is charged for test runs if required by the transit service contractor
FISCAL IMPACT: All services provided will be charged at the fully -allocated rate. There
should not be any fiscal impact on the Transit fund.
FUNDING AVAILABLE: None required. All services will be billed in accordancewith the adopted City
policy. %
F. Wally Sa0elin
PublicWorks Director
Prepared by Paula J. Fernandez, Transportation Manager/Senior Traffic Engineer
FWS/PJF/pmf
APPROVED:
Blair King anager
K:\WP\TRANSIT\CSpecialServices0g_10.doc
7/6/2009
RESOLUTION NO. 2009-96
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING CHARTER SERVICE FOR ANNUAL
EVENTS IN ACCORDANCE WITH THE CITY'S
CHARTER POLICY
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby authorize Charter Service for the following annual events at the City's fully -
allocated hourly rate plus a $50 administrative fee:
Sandhill Crane Festival
0 of July Fireworks
Leadership Lodi Ag Day
Leadership Lodi Non -Profit Day
Storm Drain Detectives
ZI NFEST
Events
Parade of Lights
Grape Festival
Leadership Lodi Government Day
Leadership Lodi Education Day
Hutchins Street Square Performances
Assorted City Department and Council
And the following events at a rate of $75 an hour plus a $50 administrativefee:
Weddings
Business Groups
Tour Groups
BE IT FURTHER RESOLVED that the Transportation Manager is hereby
authorized to post the notices on the Federal Transit Administration Charter Website to
determine if a willing and/or able provider exists.
Dated: July 15, 2009
: . : : i i i : : : : i i i : : : : i i i . : . : : : : : . : : � � � � � � � � � Y"1�• �'•�iT�'TTTT ��� --
hereby certify that Resolution No. 2009-96 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 15, 2009, by the following vote:
AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce,
and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
RANDI JOHL
City Clerk
2009-96