HomeMy WebLinkAboutAgenda Report - July 15, 2009 E-06AGENDA ITEM
M-10
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contract for Asphalt Materials for Fiscal Year 2009/10
to Granite Construction Company, of Stockton ($28,791)
MEETING DATE: July 15,2009
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt a resolution awarding contract for asphalt materials for
Fiscal Year 2009/10 to Granite Construction Company, of Stockton,
as follows:
Item A. 100 Tons 3/8" Max Medium Type A, PG 64-16 $5,845.31
Item B. 400 Tons 1/2" Max Medium Type A, PG 64-16 $22,946.25
BACKGROUND INFORMATION: This contract provides asphalt materials for various street
maintenance projects carried on throughout the City during the fiscal
year.
Specifications for this projectwere approved by City Council on May 20, 2009. Bid packets were mailed
out to three vendors. On June 10, 2009, the City received only one bid, from Granite Construction
Company, of Stockton, for the asphalt materials (bid tab attached). This bid conforms to City of Lodi
Municipal Code Section 3.20.070 Bidding, and staff recommendsthe bid be awarded to
Granite Construction Company, of Stockton, in the amount of $28,791. This year's contract prices
decreased by an average of 22.5 percent over last year's prices. This significant decrease reflects the
lower cost of petroleum products. The quantities of asphalt will be ordered according to funding
availability.
FISCAL IMPACT: The reduced asphalt priceswill allow the City to purchase 112.5tons more
asphalt than anticipated.
FUNDING AVAILABLE: Budgeted Fund: 2009/10 Street CIP Maintenance Fund (325022)
Project Estimate: $39,000
Jordan Ayers
Deputy City Manager/Internal Services Director
J� Jl— ed,,e,--
F. Wally Sarndelin
Public Works Director
FWS/GMB/dsg
Attachment
cc: Curt Juran, Assistant Streets & Drainage Manager
APPROVED:
Blair King Manager
K:\WP\COUNCIL\09WsphaltAward.doc 7/6/2009
Bidder F.QB.Plait per ton Taos Plus Energy Strdmrge/ Total per tan plus Tax and
AryAdMorw Costs ft Add OM Casts
2,000 TONS (3/8' j Max Medium Type A PG 6416 %increasciforlY
ddferenoe 201x2009 2009/2010
Granite Cath xtion Carpany $53.75 $4.70 $0.00 $58.45 $18.05 $76.50 -24a/o
George Reed no bid $0.00
1,000 TONS (1/Z j Max Medium Type A PG 6410
Granite Constrl6on Company $52.75 $4.62 $0.00 $57.37 $14.82 $72.19 -21%
George Reed no bid
Bid Opening 06(10/2009 @ 11:00 AM
PJVConf. Fan
KAWMCOUNCIUMAsphalt Bid Tab 09-10.xis
100 tons 3/8" $5,845.31
400 tons 1/2" $22,946.25
total of Items 1 & 2 $28,791.56
Granite Cosh lion
CaTpany
10500 S. Harlan Road
French Camp, CA 95231
phone 209-982-4750 fax 209-983-0161
IIID PROPOSAL ---ASPHALT MATERIAL
CITY OF LOM, CALIFORNIA
2009/2010
ITEM 1. 9.5mm 316"1 Max Medium Tvioe A. PC 64-16 or 64-10
Estimated Annual Quantity
PRICE PER TON:
TAX:
(z GZ '7r,
$ 4.6%
ADDITIONAL COSTS
(fuel surcharge, energy 0.00
adjustments, etc., if any) $
TOTAL COST PER TON $ 58.45
*To bid Item 1, you must own or operate an asphalt supply plant.
Estiraied Aiiiiiiai Quantify
PRICE PER TON:
TAX:
ADDITIONAL COSTS
(fuel surcharge, energy
adjustments ,etc. if any)
TOTAL COST PER TQN
E.O.D. Plant
400 Pans
52.75'
4.62
lis, 00
574!37
*To bid Item 2, you must own or operate an asphalt supply plant.
Loads may he six (6), twelve (12) or twenty-five (25)tons.
tz,IGROUPISTRLGI'SNPHAL112000-2010V�sphalt Specs 00.10,doc Proposal Page 7 5/21/2000
Plant Location: 1051-'04S . Ii?sliTM Rn r _
(Street address)
FRENCE CAMP 95231
209--982--1484
2x9,983w-1257
(City, Zip Code)
(Telephone Number)
(FAX number)
The following information is requested for those bidding:
Fee for Asphalt Recycling, $ NC _. per ton. F No Charge write NC.
R:IGROUhISTRI:E78VASPHAl.112009.2010 ksphallSpecs 09.10.doc Proposal Page 8 5/21/2000
DECLARATION OF BIDDER
The undersigned declares that the specifications in the attached Notice Inviting Bids and this Bid
Proposal have been examined and submits the above schedule of prices as undersigned's bid. All
representations made herein are true and are made under penalty of perjury.
BIDDERS COMMENTS:
GRANITE CONSTRUCTION COMPANY Date: June 10, ,2009
Contractor
BY:
4uthor'a Signature
Laurel J. Krzeminski, Vice President
Title
A California Corporation
TYPE OF ORGANIZATION
Individual, Partnership, or Corporation
585 W. Beach Street
Address
Watsonville, CA 9.5076 ( } 831-724-1011
Telephone
CITY OF LODI,
A Municipal Corporation
Blair King
City Manager
Attest:
Randi Johl
City Clerk
Approved as to Form:
D. Stephen Schwabauer
=D�>
R:1GROLtRSTREFTSIASPHALTQ009-201044sphaftSpecsOVUM Proposal Page 9 512112000
RESOLUTION NO. 2009-94
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR ASPHALT
MATERIALS FOR FISCAL YEAR 2009-10
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on June 10,
2009, for asphalt materials for fiscal year 2009-10, described in the specifications
therefore approved by the City Council on May 20,2009; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
Granite Construction Company Item A: $5,845.31
Item B: $22,946.25
WHEREAS, staff recommends awarding the contract for asphalt materials for
fiscal year 2009-10 to the sole bidder, Granite Construction Company, of Stockton,
California, in the amount of $28,791.56.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for asphalt materials for fiscal year 2009-10 to the sole bidder,
Granite Construction Company, of Stockton, California, in the amount of $28,791.56.
Dated: July 15, 2009
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hereby certify that Resolution No. 2009-94 was passed and adopted by the Lodi
City Council in a regular meeting held July 15, 2009, by the following votes:
AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce,
and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—None
I JOHL
City Clerk
2009-94