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Home My WebLink AboutAgenda Report - June 20, 1991 (88)OF CITY OF LODI AGENDA TITLE: Contract Award for Janitorial Services for City Facilities MEETING DATE: June 19, 1991 PREPARED BY: Public Works Director The bid opening for the above project is June 18, 1991, the day before the City Council meeting. Assuming there are no problems with the bids, an award recommendation will be presented at the Council meeting. ack L. Ronsko ublili Works Director JLR/mt cc: Purchasing Officer Building and Equipment Maintenance Superintendent 00 —IN APPROVED:'i j; THOMAS A. PETERSON City Manager CC -1 CJANIT02/TXTW.02M 1CO.COM) June 11, 1991 .+ OR 4 CITY OF LORI COUNCIL COMMUNICATION AGENDA TITLE: Contract Award for Janitorial Services for City Facilities MEETING DATE: June 20, 1991 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt the attached resolution awaraing the janitorial contract for various City facilities to Korean Building Maintenance for $70,000.00. BACKGROUND INFORMATION: Specifications for janitorial services were approved by the City Council on June 5, 1991. Bids were opened on June 18, 1991 and four bids were received: Firm *Monthly Amount Korean Building Maintenance, Stockton $5,950.00 Robert's Building Maintenance, Lodi $9,815.68 Associate Janitorial Service, Stockton $15,070.19 Ory's Janitorial Service, Victor **$525,140.00 *Monthly amount shown includes cost of cleaning Hutchins Street Square Team Room (5 months only) . *Cry's Janitorial total written bid of $6,308,880.00 was verbally corrected h,v the contractor at the bid opening to $630,888.00. FUNDING: Funds for the janitorial contract are included by various departments in the proposed 1991-92 Operating Budget. ai L. ►�onsko c Works Director Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent JLR/DC/mt Attachment cc: Purchasing Officer Building and Equipment Maintenance Superintendent 00 1 APPROVED: THOMAS A. PETERSON City Manager CC -1 CJANIT03/TXTW.02M (CO.COM) June 20, 1991 11 0 RESOLUTION NO. 91-118 ------------------------ ------------------------ A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR JANITORIAL SERVICES FOR CITY FACILITIES WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on June 18, 1991 at 11:00 a.m. for the contract for Janitorial Services for City Facilities, described in the specifica- tions therefor approved by the City Council on June 5, 1991; and W-HEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager, on file in the office of the City Clerk, and summarized below: Bidder * Monthly Amount Korean Professional Building Maintenance, Stockton ** $ 5,950.00 Roberts Building Maintenance, Lodi $ 9,815.68 Associate Janitorial Service, Stockton S 15,070.19 Orv's Janitorial Service, Victor *** $525,740.00 * Monthly amount shown includes cost of cleaning Hutchins Street Square Team Room for 5 months only. ** Korean Professional Building Maintenance's bid contained a mathematical error in quoting 12 months cleaning the Team Room, rather than 5 months, which lowered the total annual bid by $1400. Orv's Janitorial Service total written bid of $6,308,880.00 annually was verbally corrected by the contractor at the bid opening to $630,888.00. WHEREAS, the City Manager recommends that award of the.contract for Janitorial Services for City Facilities, be rude to the low bidder, Korean Professional Building Maintenance; NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that award of contract for Janitorial Services for City Facilities be and the same is hereby awarded to Korean Professional Building Maintenance, the low bidder, in the total amount of $70,000.00 for the period beginning July 1, 1991 and ending June 30, 1992. Dated: June 20, 1991 RES91118/TXTA.02J Resolution No. 91-118 Page Two I hereby certify that Resolution No. 91-118 was passed and adopted by the City Council of the City of Lodi in an adjaurned regular meeting held June 20, 1991 by the following vote: Ayes: Council Members - Pennino, Pinkerton, Sieglock, Snider and H i nchman (Mayor) Noes: Council Members - None Absent: Council Members - None U&v Alice M. Reimche City Clerk 91-118 RES91I18/TXTA.02J JANITORIAL SERVICES FOR CITY FACILITIES CITY OF LODI CMT OF LODI, CALIFORNIA Date: June 1991 TO: The Lodi City Council Lodi City Hall 221 West Pins Street P.O. Box 30.03 Lodi, CA 95241-1910 SECTION 3 610 PROPOSAL_ The undersigned declares that the sites have been carefully examined, Information to Bidders, Contract, General Provisions and Special Provisions for the janitorial services for City facilities, and submits this schedule of prices for the items of the bid. If awarded the Contract, the undersigned agrees to furnish all labor, material and equipment necessary to complete said work for this project, excepting those items supplied by the City of Lodi, in strict accordance with the Information to Bidders, General Provisions, Special Provisions and Contract form adopted for the same and will take in full payment therefor the following monthly and yearly subtotafsand total prices, to -wit: I OCATION City Hall Complex, 221 W. Pine Street Carnegie Form, 305 W. Pine Street Police Compiex, 230W. Elm Street Court Complex, 230 W. Elm Street Municipal Service Center, 1331 S. Ham Lane Public Works Administration and Trailer Henning Substation and Trailers Warehouse Offices Animal Control Office MONTHLY SUBTOTAL YEARLY SUBTOTAL NET PRICE PER MONTH . I _ nnn _ nn 3.1 �t'If11�1i1] 1 is() ()O 'A5() () fl Ste_ $ 44 -411f) LOCATION' Hutchins Street Square Complex, 125 S. Hutchins Street Fine Arts Building Senior Center North Hal Pool and Foyer Multi -Purpose Building: Main Room Kitchen Camp Hutchins Team Room (5 months only) Office MONTHLY SUBTOTAL YEARLY SUBTOTAL Parks and Recreation Offices and Annex, 125 N. Stockton Street MONTHLY SUBTOTAL YEARLY SUBTOTAL MONTHLY TOTAL YEARLY TOTAL r� NET PRICE PER MONTH s400-00 5200,00 $150.00 vin. nn s250.00 $150,00 $100.00 $200,00 $100.00 s1,700.00 s20;400 $570.00 $6600.00 $5950.00 s71,400.00 R is understood that no verbal agreement or conversation with any officer, agent or employee of the City, either before or after the execution of the Contract, shall affect or modify any of the terms or obligations of this Bid Proposal. It is understood that the City will not be responsible for any errors or omissions on the part of the undersignee in making up the bid, nor will bidders be released on account of errors. The undersigned declares that the only person or persons interested in the proposal as principal or principals is or are the undersigned, and that no person other than the undersigned has any interest in this Bid Proposal or in the contract proposed to be taken; that this proposal is made without any connection with any other person or persons making a bid or proposal for the same purpose; that the proposal is in ail respects fair and in good faith and without collusion or fraud: that no City ORB:, either elected or appointed, and no City Employee is, shall be or become directly or indirectly interested as principal or principals in this Bid Proposai or in the contract proposed to be 3.2 made, or in the supplies, work or business to which it relates or in any portions of the profits thereof. The following Reference Sheet must be completed and submitted as part of this Bid Proposal. REF -REALE SHE Janitorial firms that submit bids must be capable of servicing commercial accounts of at least 100,000 square feet and have been in business for a minimum of three years, verifiable through business license(s). Provide three references of commercial building cleariing contracts currently, or recently, serviced. REFERENCE 1) FIRM: rjT<()F I nTT)L » OF SQUARE FEET SERVICED:_2Z,.6Q ADDRESS: 221 W . PINE ST DATES OF CONTRACT: STILL IN, FORCE LODI, CA 95241-1910 PHONE: -,.6,700 CONTACT PERSON: D-. CAI I AWA N TITLE: MAINT. SUPT, 2) F)RM: ADDRESS:. 133 E. WEBER AVE STOCKTON, CA PHONE: 468-1760 CONTACT PERSON: RICHARD VOTE TITLE: nFF I CE & Bt_G MANAGER 3) FIRM: P. G • & E. ADDRESS: 4040 WEST LANE STOCKTON, CA 95201 PHONE: 442-1448 CONTACT PERSON: STEPHAN ICOOF TITLE: Land Supervisor OF SQUARE FEET SERVICED: 120, 000 FROM 2-1-81 TO DATES OF CONTRACT:_SX_�Lj. P1- c-0RCE x OF SQUARE FEET SERVICED: 92, 000 DATES OF CONTRACT: 5-1-90 3.3 Sim All representations made herein are true and are rnade under penalty of perjury. KOREAN BUILDING MAINTENANCE Bidder C.�4nun FE Authorized +gnature ti QWNPP Title _TM1)FVjrM1AI TYPE OF ORGANIZATION (individual, Partnership or Corporation) 99hQ CANYON CRE DR Address STOCKTON, CALIF 95207 3.4 Dated: .JUN 17 19 91 (Affix corporate seal if Corporation) 4209 y Telephone 952-4950 r - JANITORIAL SERVICES EM CITY FACILITIES SECTION 3 CITY OF LODI BID PROPOSAL CITY OF LODI, CALIFCRtviA Date: June 1991 TO: The Lodi Cbl Council Lodi City Hall 221 West Fine Street P.O. Box 3006 Lodi, CA 95241-1910 The undersigned declares that the sites have been carefully examined, Information to Bidders, Contract, General Provisions and Special Provisions for the janitorial services for City facilities, and submits this schedule cf prices for the items cf the bid. If awarded the Contract. the undersigned agrees to furnish all labor. material and equipment nec.:ssary to complete said work for this project, excepting those items supplied by the City of Lodi. in strict accordance with the Information to Bidders, General Provisions. Special Provisions and Contract form adopted for the same and will take in full payment therefor the following monthly and yearly subtotals and total prices, to -wit: LOCATION NET PRICE PER MONTH City Hail Complex, 221 W. Pine Street $ 1338.08 Carnegie Foram, 305 W. Pine Street S 453.60 Police Complex, 230 W. Elm Street S 1839.04 Coun Complex, 230 W. Elm Street S 504.00 Municipal Service Center, 1331 S. Ham Lane Public Works Administration and Trailer $ 392.00 Henning Substation and Trailers $ 6 2 4 .9 0% Warehouse Offices S 172.48 Animal Control Office $ 33.60 MONTHLY SUBTOTAL s5457.76 YEARLY SUBTOTAL $65,493-12 3.i I-, LOCATION Hutchins Street Square Complex, 125 S. Hutchins Street Fine Arts Building Senior Center North Hall Pool and Foyer Multi -Purpose Building: Main Room Kitchen Camp Hutchins Team Room (5months onty) Office MONTHLY SUBTOTAL YEARLYSUBTOTAL Parks and Recreation Offices and Annex, 125 N. Stockton Street MONTHLY SUBTOTAL YEARLY SUBTOTAL NET PRICE PER MONTH $ 777.28 $ 403.20 $1232.00 $ 134.40 $ 250.00 $ 250.00 $ 250.00 $ 128.00 $ 200.56 .: C C A A $ 732.48 $ 43,505.28 01700 7C MONTHLY TOTAL $9815.68 YEARLY TOTAL $ 117,788.16 It is understood that no verbal agreement cr conversation with any officer, agent or employee of the City, either beto.e or after the execution of the Contract, shall affect or modify any of the terms or obligations of this Bid Proposal. It is understood that the City will not be responsible for any errors or omissions on the part of the undersigned in making up the bid, nor will bidders be released on account of errors. The undersigned declares that the only person or persons interested in the proposal as principal or principals is or are the undersigned, and that no person other than the undersigned has any interest in this Bid Proposal or in the contract proposed to be taken; that this proposal is made without any connection with any other person or persons making a bid or proposal for the same purpose; that the proposal is in all respects fair and in good faith and without collusion or fraud; that no City Officer, either elected or appointed, and no City Employee is, shall be or become directly or indirectly interested as principal or principals in this Bid Proposal or in the contract proposed to be [«j made, or in the su;.Plies, work or business to which it relates or in any Portions of the Profits thereof. The following Reference Sheet must be completed and submitted as part of this Bid Proposal. REFERENCE SHEET Janitorial firms that submit bids must be capable of servicing comrnercial accounts of at least 100,000 square feet and have been in business for a minimum of three years, verifiable through business license(s). Provide three references of commercial building cleaning contracts currently, or recently, serv"ced. REFERENCE: 1) FIRM: Clean Master OF SQUARE FEET SERVICED: 80 ,000 ADDRESS: 1408 Tradewind Dr. DATES OF CONTRACT 10-88 to 10-90 Yuba City, CA 95991 PHONE: ( 916) 673 - 9510 CONTACT PERSON: Sheri. Lammle TM : Owner 2) FIRM: Zellerbach, A Mead Co. # OF SQUARE FEET SERVICED:38, 0 00 ADDRESS: 1100 Richards Blvd. DATES OF CONTRACT: 4-90 to 1— 91 Sacramento, CA 95814 PHONE: (800) 762-5367 CONTACT PERSON:. Mark Howard TITLE: Janitorial Products Manager 3) FIRM: Geweke Ford ADDRESS: 1040 S . Cherokee Lane Lodi, CA 95240 PHONE: ( 209) 334-6500 CONTACT PERSON : Jeff Werner TITLE: Controller # OF SQUARE FEET SERVICED: 32,000 appox . DATES OF CONTRACT: 6-90 to present 3.3 Ali representations made herein are true and are made under penalty of perjury. M•: : ► u_ ► ►e. 11 r!• Authorized Signature OWNER Title Individual. TYPE OF ORGANIZATION (individual, Partnership or Corporation) P.O. Box 1765 Address Lodi, CA 35241 3.4 (Affix corporate seal it Corporation) (249) 368-4407 Telephone JANITORIAL SERVICES FOR CITY FACiUTIES CITY OF LOCI CITY OF LORI. CALIFORNIA Date: June 1991 TO: The Lodi City Council Lodi City Nall 221 West Pine Street P.O. Bax 3006 Lodi, CA 95241-1910 SECTION 3 BID PROPOSAL The undersigned declares that the sites have been carefully examined, information to Bidders, Contract, General Provisions and Special Provisions for the janitorial services for City facilities. and submits this schedule of prices for the items of the bid. If awarded the Contract, the undersigned agrees to furnish all labor, material and equipment necessary to complete said work for this project, excepting those items supplied by the City of Lodi, in strict accordance with the Information to Bidders, General Provisions, Special Provisions and Contract form adopted forthe same and will take in full payment therefor the following monthly and yearly subtotals and total prices, tonal LOCATION City Hail Complex. 221 W. Pine Street Carnegie Forum, 305 W. Pine Street Police Complex. 230 W. Elm Street Court Compiex, 230 W. Elm Street Municipal Service Center, 1331 S. Ham Lane Public Works Administration and Trailer Henning Substation and Trailers Warehouse Offices Animal Control Office MONTHLY SUBTOTAL NET PRICE PER MONTH $ 60,2. Y? $ 96,1 s_ .265, ,2 $_ -11"T s.3 YEARLY SUBTOTAL 1 $—/00 3.1 LOCATION Hutchins Street Square Complex, 125 S. Hutchins Street Fine Arts 6jilding Senior Center North Hall Pod and Foyer Multi -Purpose Building: Main Room Kitchen Camp Hutchins Team Boom 15 months only) office MONTHLY SUBTOTAL YEARLY SUBTOTAL Parks and Recreation Offices and Annex, 125 N. Stockton Street MONTHLY SUBTOTAL YEARLY SUBTOTAL MONTHLY TOTAL $14,1Z6 , 5_,Z s13 , ,:rlF. 2y $ Ifo 70 = / y YEARLY TOTAL s AW, g �Z •� It is understood that no verbal agreement or conversation with any officer, agent or employee of the City, either before or after the execution of the Contract, shatl affect or modify any of the terms or obligations of this Bid Proposal. It is understood that the City will not be responsible for any errors or omissions on the part of the undersigned in making up the bid, nor will bidders be released on account of errors. The undersigned declares that the only person or persons interested in the proposal as principal or principals is or are the undersigned, and that no person other than the undersigned has any interest in this Sid Proposal or in the contract proposed to be taken; that this proposal is made without any connection with any other person or persons making a bid or proposal for the same purpose; that the proposal is in all respects fair and in good faith and without collusion or fraud: that no City Officer, either elected or appointed, and no City Employee is, shall be or become directly or indirectly interested as principal or principals in this Bid Proposal or in the contract proposed to be 3-2 made, or in the supplies, work or business to which it relates or in any portions of the profits thereof. The following Reference Sheet must be completed and submitted as part of this Bid Proposal. REFERENCE SHEET Janitorial firms that submit bids must be capable of servicing commercial accounts of at least 100,000 square feet and have been in business for a minimum of three years, verifiable through business license(s). Provide three references of commercial building cieaning contracts currently, or recently, serviced. REFERENCE: 1 i FIRM: 30-n J66 Ot i in 49:r n'ji OF SQUARE FEET SERVICED: J ADDRESS: 2,2_-�_1 ,� • /i I-?�2 P/'_ �:a DATES OF CONTRACT: PHONE: Al("' -q- .32 510' CONTACT PERSON: TITLE:he-az d rCqrs J. erg t �L J J Z) FIRM: P_�; ,' �t� % !P� {y� x OF SQUARE FEET SERVICED: 'CO 01 ADDRESS: �%D �( Ll_)?.'�7 DATES OF CONTRACT: 7-/- 90 — PHONE:_ CONTACT PERSON: TITLE: 3) FIRM: / �ep(,-mPz'lr 4, Q zy /t1� OF SQUARE FEET SERVICED:00 ADDRESS.''3;;I O)C DATES OF CONTRACT: 7 �'ci.n ><r� .� r- � 'ter �� • 1y/21 PHONE CONTACT; PER/SON:a-/7p / Z G /7-) WA 3.3 All representations made herein are tnie and are made under Penalty of Periury. 55d�/27`Gfoii� ct/ y�e Dated: �i ��` . 19 79/ Bidder A,uKorize5,&g`narGre Tide � n cf f �f �C1 tkL t TYPE OF ORGANIZATION 111ndividual, Partnership or Corporation) 391 1 Address 3.4 (Affix corporate seal 9 Corporation) �yy Telephone .JANITORIAL SERVICES FOR CITY FACILITIES SECTION 3 CITY OF LODt BID PROPOSAL CITY OF LODI, CALIFORNIA Date: June 7991 TO: The Lodi City Council Lodi CIry Hail 221 West Pine Street P.O. Box 3006 Lodi, CA 95241-1910 The undersigned declares that the sites have been carefully examined, information to Bidders. Contract General Provisions and Special Provisions for the janitorial services for City facilities, and submits this schedule of prices for the items ol! the bid. If awarded the Contract, the undersigned agrees to furnish all labor, material and equipment necessary to complete said work for tins project, excepting those items supplied by the city of Lodi, in strict accordance with the Information to Bidders, General Provisions, Special Provisions and Contract form adopted for.the same and will take in full payment therefor the following monthly and yearly subtotals and totii prices, to -wit: LOCATION City Hall Complex, 221 W. Pine Street Carnegie Forum, 305 W. Pine Street Police Complex, 230 W. Elm Street Court Complex, 230 W. Elm Street Municipal Service Center, 1331 S. Ham Lane Public Works Administration and Trailer Henning Substation and Trailers Warehouse Offices Animal Control Office MONTHLY SUBTOTAL YEARLY SUBTOTAL NET PRICE PER MQN -I $ a� 3.1 D $ %lel PJ $_ aye U�C! $� 9� �-- LOCATION Hutchins Street Square Complex, 125 S. Hutchins Street Fine Arts Building Senior Center North !-fall Pooi and Foyer Multi -Purpose Building: Main Room Kitchen Camp Hutchins Team Room (5 months only) Office MONTHLY SUBTOTAL YEARLY SUBTOTAL Parks and Recreation Offices and Annex, 125 N. Stockton Street . NET PRICE PER MONTH S Q S S MONTHLY SUBTOTAL` �� r YEARLY SUBTOTAL g -17 I 7 (a AU O � MONTHLY TOTAL $� d � YEARLY TOTAL $ 2) !� �^ It is understood that no verbal agreement or conversation with any officer, agent or employee cf the City, either before or after the execution of the Contract, shall affect or modify any of the terms or obligations of this Bid Proposal. It k understood that the City will not be responsible for any errors or omissions on the part of the undersigned in making up the bid, nor will bidders be released on account of errors. The undersigned declares that the only person or persons interested in the proposal as principal or principals is or are the undersigned, and that no person other than the undersigned has any interest in this Bid Proposal or In the contract proposed to be taken; that this proposal is made without any connection with any other person or persons making a bid or proposal for the same purpose; ?hat the proposal is in all respects fair and in good faith and without collusion or fraud: that no City Officer, either elected or appointed, and no City Employee is, shall be or become directly or indirectly interested as principal of principals in this Bid Proposal or in the contract proposed to be 3.2 made, or in the supplies, work or business to which it relates or in any portions of We profits thereof. The following Reference Sheet must be completed and submitted a s Part of this Bid Proposal. REFERENCE SHEET Janitorial firms that submit bids must be c2Pable of seriicing commercial accounts of at least 100,000 square feet and have been in business for a minimum of three years, verifiable through business licensers). Provide three references of commercial building cleaning contracts currently, of recently, serviced - REFERENCE: ADDRESS: PHONE; 3 % -) -/z CONTACT PERSON: TITLE; . ADDRESS: FHONE: 1 , a &bTITCONTACT PERSON: -&2a-- Tr rLE LEff/h )2 /f' Ql�'_/�t _ 3) FIRM: ADOR PHONE: CONTAC1-RERSOi'q: GG TITLE: # OF b'IUARE FEET SERVICED: n DATE.`, OF CCNTRACTZZ-/'" # OF SQUARE FEET SERVICED: DATES 01' CONTRACT: # OF SQUARE FEET SERVICED: DATES OF CONTRACT 3.3 All representations made herein are true and are made under penalty of perjury. r idder Authorized Signature 1 0rw Title DatedO/ZW—Z/--, 191/ If 0 a'17uh�tJ TYPE OF ORGANIZATION iI dividual, Partnership or Corporation) (Affix corporate seat if Corporation) 6 Address Telephone 3.4