HomeMy WebLinkAboutAgenda Report - June 17, 2009 E-08AGENDA ITEM 60%
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving a Second One -Year Extension of Tree Trimming 2007
Contract with West Coast Arborists, Inc., of Stockton ($40,000)
MEETING DATE: June 17,2009
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving a second one-year extension of the
Tree Trimming 2007 contract with West Coast Arborists, Inc., of
Stockton, in an amount not to exceed $40,000.
BACKGROUND INFORMATION: This project provides for the structural pruning and maintenance
trimming of trees in a grid program and would complete an additional
677 trees based on the existing grid pruning contract that was first
awarded to West Coast Arborists, Inc., on February 21, 2007. The
contractor has offered to extend the existing contract for an additional year with no cost increase.
This contract has accomplished pruning of a total of 2,413 trees with exceptional results. This has
completed all of grids 1, 2, 3, 4, 5, 6, and 11 and portions of grids 8, 9, and 14. The City has 24 grids in all.
The contract contains options to renew, if mutually agreeable. West Coast Arborists, Inc., has offered to
extend the contractfor an additional year honoring the prices for both the grid pruning and the optional bid
items (emergency tree removal, stump grinding, etc.). If approved, additional grids will be completed
during the course of Fiscal Year 2009/10, which will be part of the Streets and Drainage operating budget.
FISCAL IMPACT: This contract extension will total no more than $40,000 and will be funded
from the Streets and Drainage operating budget, subject to budget approval
and appropriation.
FUNDING AVAILABLE: This project is funded from the Streets and Drainage operating budget
(3215036).
Jord4 AyeFs--
Deputy City Manager/Internal Services Director
F. Wally ndelin
Public Wbrks Director
Prepared by Curt Juran, Assistant Streets and Drainage Manager
RCP/GMB/CJ/dsg
cc: George M. Bradley, Streets and Drainage Manager
Ray Fye, Tree Operations Supervisor
APPROVED: "/
Bla�r-�+e' ity Manager
K:\WP\COUNCIL\09\TreeTrimmingExtension. DOC 6/8/2009
RESOLUTION NO. 2009-82
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING A SECOND ONE-YEAR EXTENSION OF
THE TREE TRIMMING 2007 CONTRACT WITH WEST
COAST ARBORISTS, INC.
WHEREAS, a contract was awarded to West Coast Arborists, Inc., of Stockton,
by the Lodi City Council on February 21, 2007, and that contract contains options to
renew; and
WHEREAS, West Coast Arborists, Inc., has agreed to extend the contract for an
additional year honoring the prices for both grid pruning and optional bid items; and
WHEREAS, since the awarding of this contract, a total of 2,413 trees have been
trimmed with exceptional results.
NOW, THEREFORE, BE If RESOLVED that the Lodi City Council does hereby
approve a second one-year extension of the Tree Trimming 2007 contract with West
Coast Arborists, Inc., of Stockton, California, in an amount not to exceed $40,000,
subject to actual funding in the fiscal year 2009-10 budget; and
BE IT FURTHER RESOLVED that the term of this extension shall be for the
period July 1, 2009 through June 30, 2010.
Dated: June 17, 2009
I hereby certify that Resolution. No. 2009-82 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 17, 2009, by the following vote:
AYES: COUNCIL MEMBERS —Johnson, Mounce, and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS —Hitchcock and Katzakian
ABSTAIN: COUNCIL MEMBERS— None
I JOHL
City Clerk
2009-82