HomeMy WebLinkAboutAgenda Report - June 3, 2009 E-11AGENDA ITEM & i
&% CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Ratifying the San Joaquin Council of Governments' Annual
Financial Plan for Fiscal Year 2009/10
MEETING DATE: June 3,2009
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt a resolution ratifying the 2009/10 Annual Financial Plan (AFP)
for the San Joaquin Council of Governments (COG).
BACKGROUND INFORMATION: Attached is a summary of COG's AFP for Fiscal Year 2009/10. The
COG Board adopted the AFP on April 23, 2009. Pursuantto COG's
Joint Powers Agreement, the budget is to be ratified by the City of
Lodi and the other agencies in the County following adoption by the
COG Board.
Staff would like to acknowledge both the importance of the work COG performs and the significant and
excellent assistance their staff provides in delivering transportation projects in the City and the entire
County.
FISCAL IMPACT: This is the operating plan for COG. COG oversees Measure K funding for
several projects in Lodi, including street maintenance and Transit, as well
as the administration of several federal funding sources.
FUNDING AVAILABLE: Not applicable.
Affa, LatA�'
F. Wally Sfndelin
Public Works Director
Prepared by Paula J. Fernandez, Transportation Manager/Senior Traffic Engineer
FWS/PJF/pmf
Attachment
cc: D. Stephen Schwabauer, CityAttorney
Steve Dial, COG Deputy Executive Director/Chief Financial Officer
APPROVED:
Blair K' ity Manager
K:\WP\COUNCIL\09\COG Financial Plan.doc 5/22/2009
SAN JOAQUIN COUNCIL OF GOVERNMENTS
555 E. WeberAvenue • Stockton, California 95202
209.468.3913 • 209.468.1084 (fax)
www.S]cog org
Brent Ives
CHAIR
May 7,2009
Larry Hansen
VICE CHAIR
Andrew T Chesley
W. Blair King
EXECUTIVE DIRECTOR
City of Lodi
Member Agencies
P.O. Box 3006
CITIES Of
Lodi, CA 95241
ESCALON,
LATHROP,
LODI,
Dear Mr. King:
MANTECA,
RIPON.
STOCKTON. Enclosed is a summary of the San Joaquin Council of Governments' Annual
TRACY'
AND Financial Plan (AFP) for Fiscal Year 2009-2010. The Board unanimously adopted
THE COUNTY OF the Plan on April 23,2009. A copy of the adopting resolution is enclosed. Pursuant
SAN JOAQUIN to SJCOG's Joint Powers Agreement, following adoption of the budget by the
SJCOG Board, it is to be delivered to member agencies for ratification by each
governing body.
Therefore, SJCOG requests you place SJCOGs Annual Financial Plan for Fiscal
Year 2009-2010 on a forthcoming agenda prior to June 30,2008 for approval.
The Annual Financial Plan implements the FY 2009-2010 Overall Work Program
(OWP) that was also adopted by the SJCOG Board on April 23 2009.
The attached Annual Financial Plan summary provides a detail of expendituresby
cost category and line item comparing the proposed budgets with the current year
(FY 2008/09) adopted budget (as amended) and the actual expenditures for FY
2007/08. The following assumptions are incorporated in the budget:
Work will not begin and expenses will not be incurred unless anticipated
revenue sources are secured.
2. SJCOG anticipates being fully staffed for the entire fiscal year, therefore the
Salaries and Benefits cost category is fully funded. No additional staff is
being requested.
3. With the exception of Professional Services, SJCOG's budget will remain at
the 2008-09 level.
Page 2 of
Mr. King
SJCOG operating revenues are down 9.5% or $807,160 lower. Overall, federal
funding for operating is down 5.7% fiom 2008/09, however this includes reducing
SJCOG's drawdown on previously obligated FHWA PI funds fiom $7.00,000 to
$500,000 in addition to the current year's obligation in order to continue to meet the
aggressive work activities of the Overall Work Program. State funding sources are
down. 26.6% due to the completion of several planning projects and the elimination
of State Transit Assistance from the state budget. Local revenues are 3.0% lower
due to economic conditions taking a toll of sales tax which impacts the Local
TransportationFund and Measure K.
EXPENDITURES
Salaries and Benefits These line items are budgeted to remain at the 2008-09 level.
Services and Supplies All of the line items in this category are budgeted to remain
at the 2008-09 level.
Professional Services is decreasing 23.2% reflecting the completion of significant
amounts of consulting work in the OWP.
Fixed Assets remains the same as approved in 08-09 at $80,500.
SJCOG staff would be pleased to appear before your policymakers to answer any
questions they might have regarding this matter. We request ratification prior to
June 30,2009. Please let me know when this will be on your agenda. If you have
any questions regarding this matter, don't hesitate to contact me at 468-3913.
Thank you for your assistance.
Sine ply,
STEVE DIAL
Deputy Executive Director/Chief Financial Officer
San Joaquin Council cf Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2009110
Adopted April 23,2009
CHAIR
Mayor Brent Ives, City cf Tracy
VICE -CHAIR
Mayor Larry Hansen
BOARD OF DIRECTORS
Councilmember Gary Haskin
Mayor Kristy Sayles
Mayor Pro Tem Steve DeBrum
Mayor Chuck Winn
Supervisor Ken Vogel
Supervisor Leroy Ornellas
Supervisor Steve Bestolarides
Mayor Ann Johnston
Vice Mayor Kathy Miller
Councilmember Dale Fritchen
City cf Escalon
City of Lathrop
City of Manteca
City cf Ripon
County cf San Joaquin
County of San Joaquin
County cf San Joaquin
City of Stockton
City cf Stockton
City of Stockton
EX OFFICIO DIRECTORS
Ken Baxter, Deputy Director -Planning Caltrans District 10
Gary Giovanetti, Director San Joaquin Regional
Transit District
Steve Herum, Commissioner Port of Stockton
SUBMITTED BY:
Andrew T Chesley
Executive Director
Steve Dial
Deputy Executive Director/
ChiefFinancial Officer
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2009/10
Adopted April 23,2009
Excess (Deficit) Revenues $487,108 -$0 $0
Over Expenditures (Operating)
FY 2007-08
FY 2008-09
FY 2009-10
REVENUES
Actual
Amend. B 4/23/09
Ado ted 4/23/09
% Change
Federal Grants
$2,327,708
$2,989,515
$2,819,242
-5.7%
State Grants
$1,511,943
$2,002,476
$1,470,136
-26.6%
Local
$3,008,909
$3,468,412
$3,363,865
-3.00
Interest
$38,103
$5,000
$5,000
0.0%
Other
$68,268
$15,000
$15,000
0.0%
SJCOG OPERATING REVENUES
$6,954,931
$8,480,403
$7,673,243
-9.5%
Federal Pass -Through
$125,381,000
$125,381,000
State Pass -Through
$8,755,012
$8,277,984
Local Pass -Through
$80,653,900
$68,546,000
Commercial Paper
$167,000,000
$167,000,000
TOTAL SJCOG REVENUE
$388,744,843
$377,685,387
EXPENDITURES
Salaries& Benefits
$3,145,771
$3,647,633
$3,647,633
0.0%
Services& Supplies
$1,207,891
$1,274,500
$1,274,500
0.00A
Office Expense
$335,794
$362,000
$362,000
0.0%
Communications
$59,900
$60,000
$60,000
0.0%
Memberships
$43,391
$42,000
$42,000
0.0%
Maintenance- Equipment
$4,897
$13,000
$13,000
0.0%
Rents& Leases- Equipment
$200,188
$210,000
$210,000
0.0%
Trans portation,Travel & Training (In& Outoi
$133,088
$110,000
$110,000
0.0%
Allocated Service Cost
$3,014
$4,OOC
$4,000
0.0%
Publications& Legal Notices
$22,430
$27,OOC
$27,000
0.0%
Insurance
$83,353
$85,OOC
$85,000
0.0%
Building Maintenance
$116,692
$120,000
$120,000
0.0%
Rents -Structures& Grounds
$205,144
$241,50C
$241,500
0.0%
Professional Services
$1,949,969
$3,477,77C
$2,670,610
-23.2%
Fixed Assets
$164,192
$80,50C
$80,500
0.0%
Unallocated/Reserve
$C
$0
0.0%
$8,480,403
$7,673,243
-9.5%
Excess (Deficit) Revenues $487,108 -$0 $0
Over Expenditures (Operating)
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-09-40
RESOLUTION APPROVING THE ADOPTION OF THE 2009-2010
ANNUAL FINANCIAL PLAN
FOR THE S A N JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers
Agreement to adopt a budget (Annual Financial Plan) annually, and
WHEREAS, the adopted budget is to be sent to the member agencies for ratification.
NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments
adopts the FY 2009-2010 Annual Financial Plan and directs the Executive Director to transmit it
to the member agencies for ratification.
PASSED AND ADOPTED this 23rd day of April 2009, by the following vote of the San
Joaquin Council of Governments, to wit:
AYES: Councilman Harris, Manteca; Councilman Fritchen, Stockton;
Councilman Haskin, Escalon; Mayor Ives, Tracy; Mayor
Johnston, Stockton; Viceemygr Miller, Stockton; Supervisor
Ornellas, San Joaquin County; Mayor Sayles, Lathrop;
Supervisor Vogel, San Joaquin County; Mayor Winn, Ripon.
NOES: Supervisor Bestolarides, San Joaquin County; Mayor Hansen,
Lodi .
ABSENT: None.
644AA J��
BRENT H. IVES
Chairman
RESOLUTION NO. 2009-73
A RESOLUTION OF THE LODI CITY
COUNCIL RATIFYING THE SAN JOAQUIN
COUNCIL OF GOVERN MENTS'2009-10
ANNUAL FINANCIAL PLAN
WHEREAS, the San Joaquin Council of Governments (SJCOG) has approved its
fiscal year 2009-10 budget by adopting Resolution No. R-09-40 as shown on the
attached, marked Exhibit A; and
WHEREAS, SJCOG is required to forward such Resolution to its member
governmentsfor their review and ratification.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
ratify the 2009-10 Annual Financial Plan for SJCOG.
Dated: June 3, 2009
-------------------------------------------------------------------
-------------------------------------------------------------------
I hereby certify that Resolution No. 2009-73 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 3, 2009, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Johnson, Katzakian, Mounce,
and Mayor Hansen
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
2009-73
EXHIBIT A
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-09-40
RESOLUTION APPROVING THE ADOPTION OF THE 2009-2010
ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers
Agreement to adopt a budget (Annual Financial Plan) annually, and
WHEREAS, the adopted budget is to be sent to the member agencies for ratification.
NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments
adopts the FY 2009-2010Annual Financial Plan and directs the Executive Director to transmit it
to the member agencies for ratification.
PASSED AND ADOPTED this 23rd day of April 2009, by the following vote of the San
Joaquin Council of Governments, to wit
AYES: Councilman Harris, Manteca; Councilman Fritchen, Stockton;
Councilman Haskin, Escalon; Mayor Ives, Tracy; Mayor
Johnston, Stockton; V teeMgypr Miller, Stockton; Supervisor
Ornellas, San Joaquin County; Mayor Sayles, Lathrop;
Supervisor Vogel, San Joaquin County; Mayor Winn, Ripon.
NOES: Supervisor Bestolarides, San Joaquin County; Mayor Hansen,
Lodi .
ABSENT: None.
San Joaquin Council c£ Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2009110
Adopted April 23,2009
CHAIR
Mayor Brent Ives, City of Tracy
VICE -CHAIR
Mayor Larry Hansen
BOARD OF DIRECTORS
Councilmember Gary H as k i n
Mayor Kristy Sayles
Mayor Pro Tem Steve DeBrum
Mayor Chuck Winn
Supervisor Ken Vogel
Supervisor Leroy Ornellas
Supervisor Steve Bestolarides
Mayor Ann Johnston
Vice Mayor Kathy Miller
Councilmember Dale Fritehen
City of Escalon
City of Lathrop
City of Manteca
City of Ripon
County of San Joaquin
County of San Joaquin
County of San Joaquin
City of Stockton
City of Stockton
City of Stockton
EX OFFICIO DIRECTORS
Ken Baxter, Deputy Director -Planning Caltrans District 10
Gary Giovanetti, Director San Joaquin Regional
Transit District
Steve Herurn, Commissioner Port of Stockton
SUBMITTED BY:
Andrew T Chesley
Executive Director
Steve Dial
Deputy Executive Director/
Chief Financial CfFcer
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2009110
Adopted April 23,2009
Excess (Deficit) Revenues $487108 -$0 $0
Over Expenditures (Operating)
FY 2007-08
FY 2008-09
FY 2009-10
REVENUES
Actual
Amend. B 4/23/09
Adopted 4/23/09
[% Chan e
Federal Grants
$2,327,708
$2,989,515
$2,819,242
-5.7%
State Grants
$1,511,943
$2,002,476
$1,470,136
26.6%
Local
$3,008,909
$3,468,412
$3,363,865
-3.0%
Interest
$38,103
$5,000
$5,000
0.00/0
Other
$68,268
$15,000
$15,000
0.00/0
SJCOG OPERATING REVENUES
$6954931
$8480403
$7,673,243
-9.5%
Federal Pass -Through
$125,381,000
$125,381,000
$651,381,000
419.5%
State Pass -Through
$8,755,012
$8,277,984
$0
-100.0%
Local Pass -Through
$80,653,900
$68,546,000
$62,335,500
-9.1%
Commercial Paper
$167,000,000
$167,000,000
$167,000,000
0.0%
TOTAL SJCOG REVENUE $388,744,843
$377,685,387
$888,389,743
135.2%
EXPENDITURES
Salaries& Benefits
$3,145,771
$3,647,633
$3,647,633
0.0%
Services & Supplies
$1,207,891
$1,274,500
$1,274,500
0.0%
Office Expense
$335,794
$362,000
$362,000
0.00/0
Communications
$59,900
$60,000
$60,000
0.0%
Memberships
$43,391
$42,000
$42,000
0.0%
Maintenance- Equipment
$4,897
$13,000
$13,000
0.00/0
Rents & Leases- Equipment
$200,188
$210,000
$210,000
0.0%
Transportation,Travel&Training(In &Qt ct
$133,088
$110,000
$110,000
0.0%
Allocated Service Cost
$3,014
$4,000
$4,000
0.096
Publications & Legal Notices
$22,430
$27,000
$27,000
0.0%
Insurance
$83,353
$85,OOC
$85,000
0.0%
Building Maintenance
$116,692
$120,000
$120,000
0.%
Rents - Structures & Grounds
$205,144
$241,500
$241,500
0.0%
Professional Services
$1,949,969
$3,477,770
$2,670,610
-23.2%
Fixed Assets
$164,192
$80,50
$80,500
0.0%
Unallocated/Reserve
$0
$0
0.0%
SJCOG OPERATING EXPENDITURES
$6467823
$8480403
$7,673,243
-9.5%
Excess (Deficit) Revenues $487108 -$0 $0
Over Expenditures (Operating)
CITY COUNCIL
LARRY D. HANSEN, Mayor
PHIL KATZAKIAN,
Mayor Pro Tempore
SUSAN HITCHCOCK
BOBJOHNSON
JOANNE L. MOUNCE
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www,lodi.gov
May 28,2009
San Joaquin Council of Governments
Steve Dial, Deputy Executive Director/Chief Financial Officer
555 E. Weber Avenue
Stockton, CA 95202
BLAIR KING
City Manager
RANDIJOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Adopt Resolution Ratifying the San Joaquin Council of Governments'
Annual Financial Plan for Fiscal Year 2009/10
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, June 3, 2009. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Paula Fernandez,
Transportation Manager/Senior Traffic Engineer, at (209) 333-6800, extension 2667.
F. Wally Sandelin
_FV Ir - Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
NCOGFINANCIALPLAN.DOC